Below are the detail around how to set up email alerts so you are notified when a user is activated or deactivated. Depending on who-owns-what in your org, other users (like IT) may own provisioning and deprovisioning so alerts like these can be helpful to stay informed.
Note: the email template provided is just a suggestion, feel free to customize as needed!
OR(
ISNEW(),
AND(
ISCHANGED(IsActive ),
IsActive = TRUE
)
)
Description: SFDC User Activated
Object: User
From Email Address: Current User's email address
Recipients: [You chose]
Type:
Custom
Subject:
[Alert] New SFDC user activated: {!Target_User.FirstName} {!Target_User.LastName}
Body:
<font face="verdana">
Hello,
<br>
<br>
The following user has been marked active in Salesforce:
<br>
<p><strong>Details:</strong><br />
<ul>
<li><u>User:</u> {!Target_User.FirstName} {!Target_User.LastName}</li>
<li><u>Employee Manager:</u> </u> {!Target_User.Manager}</li>
<li><u>Link:</u> <a href="https://[custom url].my.salesforce.com/{!Target_User.Id}">https://[custom url].my.salesforce.com/{!Target_User.Id}</a></li>
</ul>
<br>
Updated by: {!User.Full_Name__c}
<br>
<br>
Ops
</font>
AND(
NOT(ISNEW()),
ISCHANGED(IsActive ),
IsActive = FALSE
)
Description: SFDC User Deactivated
Object: User
From Email Address: Current User's email address
Recipients: [You chose]
Type:
Custom
Subject:
[Alert] New SFDC user Deactivated: {!Target_User.FirstName} {!Target_User.LastName}
Body:
<font face="verdana">
Hello,
<br>
<br>
The following user has been marked inactive in Salesforce:
<br>
<p><strong>Details:</strong><br />
<ul>
<li><u>User:</u> {!Target_User.FirstName} {!Target_User.LastName}</li>
<li><u>Title:</u> {!Target_User.Title}</li>
<li><u>Employee Manager:</u> </u> {!Target_User.Manager}</li>
<li><u>Department:</u> </u> {!Target_User.Department}</li>
<li><u>Link:</u> <a href="https://[custom].my.salesforce.com/{!Target_User.Id}">https://[custom].my.salesforce.com/{!Target_User.Id}</a></li>
</ul>
<br>
Updated by: {!User.Full_Name__c}
<br>
<br>
Ops
</font>