Orientation Briefing Project Brief

Home | Road Rosario Project Briefs | Orientation Briefing

PROJECT BRIEF

NAME OF PROGRAM/PROJECT/ACTIVITY: 

ORIENTATION BRIEFING FOR PUNONG BARANGAYS AND BARANGAY SECRETARIES ON THE COMPREHENSIVE ROAD INVENTORY 

AIP CODE (Required): 

IMPLEMENTING DEPARTMENT/OFFICE: 

Office of the Municipal Mayor / Municipal Engineer / MPDC 

Project Lead: 

Manuel Luis B. Quizon via Memorandum MLKM 2025-19 dated 18 November 2025 

OBJECTIVES:

This sub-project aims to: 

1. Orient Punong Barangays and Barangay Secretaries on the objectives, scope, and importance of the Comprehensive Road Inventory for the Municipality of Rosario, Batangas; 

2. Clarify barangay roles and responsibilities in road identification, access facilitation, validation of road names, and boundary confirmation during field data collection; 

3. Present the basic methodology, data requirements, and field procedures consistent with the DILG Local Road Management (LRM) Manual; 

4. Establish coordination protocols, schedules, and points of contact between the Project Team and barangay officials; 

5. Secure barangay support to ensure accurate, complete, and timely implementation of the road inventory activities. 

LOCATION OF PROJECT (Required: Sitio/Barangay): 

Conference Room, Municipal Hall, Municipality of Rosario, Batangas 

TARGET BENEFICIARIES (Required: Number and sector if applicable):

• Direct Beneficiaries: Punong Barangays – 48, Barangay Secretaries – 48, Total Expected Participants: 100+ participants 

• Indirect Beneficiaries: Municipal technical staff involved in planning, engineering, DRRM, and asset management 

BUDGET / SOURCE OF FUND: OMM - MOOE 

WORK PROGRAM 

ORIENTATION BRIEFING FOR PUNONG BARANGAYS AND BARANGAY SECRETARIES ON THE COMPREHENSIVE ROAD INVENTORY SUB-PROJECT 

RATIONALE AND OBJECTIVES 

This Sub-Project is part of the work program that outlines the systematic approach for conducting a complete Comprehensive Road Inventory of all municipal, barangay, and other roads within the Municipality of Rosario, Batangas. 

It is developed in accordance with the DILG Local Road Management (LRM) Manual, particularly the guidance in: 

• Chapter 3 – Local Road Planning (Inventory of Local Roads) 

• Annex 2C – Template for Local Road Inventory 

• Annex 2D – Inventory Summary 

• RBIVA Guidelines (Annex 6) for hazard and vulnerability considerations 

This ensures that the resulting inventory will support compliant and evidence-based road planning, budgeting, and prioritization processes of the LGU. 

This sub-project aims to: 

1. Orient Punong Barangays and Barangay Secretaries on the objectives, scope, and importance of the Comprehensive Road Inventory for the Municipality of Rosario, Batangas; 

2. Clarify barangay roles and responsibilities in road identification, access facilitation, validation of road names, and boundary confirmation during field data collection; 

3. Present the basic methodology, data requirements, and field procedures consistent with the DILG Local Road Management (LRM) Manual; 

4. Establish coordination protocols, schedules, and points of contact between the Project Team and barangay officials; 

5. Secure barangay support to ensure accurate, complete, and timely implementation of the road inventory activities. 

PROJECT DESCRIPTION 

This sub-project involves the conduct of a half-day orientation briefing for Punong Barangays and Barangay Secretaries as part of Phase 1: Preparatory Activities of the Comprehensive Road Inventory. 

The activity shall provide an overview of the road inventory process, including the purpose of the inventory, expected outputs, barangay participation requirements, and coordination mechanisms. It shall also serve as a venue to address questions, align expectations, and formally launch barangay-level cooperation prior to field deployment. 

INDICATIVE SCHEDULE OF ACTIVITIES 

Date: February 6, 2026 

Time: 8:00 AM – 12:00 NN 

Venue: Conference Room, Municipal Hall, Rosario, Batangas 

Participants: Punong Barangays and Barangay Secretaries (100+ participants) 

TIME/DATE 

• ACTIVITY 

• RESPONSIBLE OFFICE/PERSON 

8:00 – 8:30 AM 

• Registration of Participants 

• MPDC 

8:30 – 8:40 AM 

• Opening Program 

• Invocation 

• National Anthem 

• Welcome Remarks 

• Representative, Office of the Municipal Mayor 

• OMM/OMA/MPDC/ MEO/Project Lead 

8:40 – 9:00 AM 

• Overview of the Comprehensive Road Inventory Project 

• Project objectives and scope 

• Importance of barangay participation 

• Project timeline and phases 

• MPDC/MEO/Project Lead 

9:00 – 9:30 AM 

• Road Inventory Methodology and Data Requirements 

• Types of roads covered 

• Road attributes and classification 

• Basic road condition assessment 

• MPDC/MEO/Project Lead 

9:30 – 9:45 AM 

• Barangay Roles and Responsibilities 

• Road identification and validation 

• Assignment of barangay guides / tanods 

• Coordination during field activities 

• MPDC/MEO/Project Lead 

9:45 – 10:00 AM 

• Health Break 

10:00 – 10:30 AM 

• Field Implementation Process and Coordination Protocols 

• Field schedules and deployment 

• Access, safety, and boundary verification 

• Communication and reporting lines 

• MPDC/MEO/Project Lead 

10:30 – 11:15 AM 

• Open Forum / Clarifications 

• Questions and concerns from barangay officials 

• Alignment of expectations and commitments 

• MPDC/MEO/Project Lead 

11:15 – 11:40 AM 

• Way Forward and Next Steps 

• Final reminders 

• Barangay coordination schedule 

• Confirmation of focal persons 

• Municipal Administrator/ Project Lead 

11:40 – 12:00 NN 

• Closing Remarks 

• Office of the Municipal Mayor 

PROJECT MANAGEMENT 

The activity shall be organized and facilitated by the Project Lead with technical inputs from the Office of the Municipal Engineer and planning support from the MPDC. Administrative coordination shall be undertaken with the Office of the Municipal Mayor and Municipal Administrator. 

Barangay officials shall be formally invited through official communication prior to the activity. 

This sub-project forms an integral component of Phase 1: Preparatory of the Comprehensive Road Inventory for the Municipality of Rosario, Batangas, and directly supports effective implementation, barangay coordination, and data accuracy during subsequent field activities. 

PROJECT MONITORING AND EVALUATION 

Monitoring of the sub-project shall focus on: 

• Number of barangays represented during the orientation.

• Participant attendance and engagement.

• Completion of planned orientation agenda and topics. 

Evaluation shall be based on attendance records, documentation, and post-activity coordination readiness for field deployment. 

Prepared by: 

MANUEL LUIS B. QUIZON 

Municipal Planning and Development Coordinator 

MDRRMO Research and Planning Head 

Reviewed by: 

MYRALYN A. LUISTRO 

PDO III/ OIC-OMPDC 

Approved by: 

LEOVIGILDO K. MORPE 

Municipal Mayor