How to Make Virtual Conferences Queer-Friendly: A Guide
Core authors: A Pranav, MaryLena Bleile, Arjun Subramonian, Luca Soldaini, Danica J. Sutherland, Sabine Weber and Pan Xu
Queer in AI Demographic Survey
Curation Rationale: Queer in AI demographic survey is used for:
understanding issues and status of queer communities,
understanding queer intersectionality,
collecting info on trans-inclusive publications,
collecting info on queer inclusivity in academia and conferences,
shaping Queer in AI mentoring programs
getting feedback on Queer in AI socials and initiatives.
The responses of this survey are used to identify issues within queer communities and shape the future programs of Queer in AI.
Data collection policy: This survey was sent to all attendees of Queer in AI socials, workshops, members and will be placed on top of Queer in AI's website. The survey is available here. Respondents can be anonymous while entering the survey responses. All questions in the survey were optional, and in demographic questions like gender and sexual orientation, respondents can choose multiple responses. Only a handful of Queer in AI organizers can have access to these responses. Folks can contact Queer in AI to delete the information if they want. LGBTQ Crisis Hotlines were linked in the survey considering the nature of the questions.
Survey Curators' Demographic: This survey was designed in collaboration with gender theory scholars and transgender, gender-diverse and BIPOC members of Queer in AI. All of the curators have informal training in queer studies through activism and advocacy in Queer in AI and affiliated groups. The curation team consisted of 8 members. They ranged in age from 21-35 years, with gender including men (2), women (2), non-binary folks (2), agender individual (1) and genderfluid (1). 5 of them are transgender. 5 of them are BIPOC. Region-wise, 1 is from East Asia, 1 is from Europe, 1 is from South Africa, 1 is from South America and 4 are from North America.
Survey Respondents' Demographic: At the time of this writing, the survey has received 129 responses. Following are the aggregate results of the given demographics:
Sexual Orientation: Gay (42%), Queer (38%), Lesbian (10%), Bisexual (36%), Pansexual (18%)
Gender: Woman (39%), Man (44%), Non-binary (23%), Genderqueer (10%), Gender non-conforming (10%), Agender (10%), Questioning (10%)
31% are non-cisgender, 19.5% are transgender and 8.6% are questioning regarding it
29.9% are BIPOC
15% are neurodivergent and/or disabled
46.5% are graduate students, 15.5% are junior folks from industry, 9.3% are postdocs, 8.5% are professors or equivalent
Research Interests: NLP (61%), Data Science (43.1%), Ethics (34.1%), Vision (22%)
Responses to Conference related questions:
18.9% have changed or planning to change their name in their publications.
On a scale of 1-5, queer folks reported an average of 3.46, when asked how welcome they feel as a queer person at the conferences.
41.6% queer folks reported that 0-10% of participants had pronoun badges.
15% queer folks reported a lack of funding.
When asked, on a scale of 1-5, how satisfied are they when entering gender in the registration form in the conferences, cisgender respondents indicated average satisfaction of 3.75, while non-cisgender folks reported average satisfaction of 2.69.
Registration Form Guidelines
Gender and Pronouns
Conference Operational Guidelines
Camera Ready / Proceedings Guidelines
As a supplement to the guide, we provide these slides which offer a condensed version of the guide.
You may find translations of our inclusive conference guide here. Currently, we have translations in: Español, Português, Deutsch, Hindi, Kannada, Konkani, Malayalam, Bengali, Sinhala, Svenska, Norsk, Nederlands, and Dansk.