This online publication provides access to both the full and concise versions of the MARC 21 Format for Holdings Data. The "full" holdings format contains detailed descriptions of every data element, along with examples, input conventions, and history sections. The "concise" holdings format contains abridged descriptions of every data element, along with examples. The full and concise versions are identified in the header of each field description.

Holdings maintenance refers to the preservation activities that stabilize materials for long-term storage by placing records in appropriate housings and environments. It prolongs the useful life of an archival collection and facilitates access to the records. Sometimes called rehousing, holdings maintenance actions reduce or defer the need for conservation treatment. These actions include:


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These pages describe best practice guidance, but common sense and archival judgment will reveal exceptions. The archival significance, condition and anticipated use of the records, as well as the space available for storing the records and the resources for the project, must be considered when planning and implementing a holdings maintenance project.

The guidance describes the best practice in most situations but common sense and archival judgment will reveal exceptions. The archival significance, condition and anticipated use of the records, as well as the space available for storing the records and the resources for the project, must be considered when planning and implementing a holdings maintenance project.

The New York Fed has been selected by the Federal Open Market Committee (FOMC) as the Reserve Bank that executes transactions for the SOMA. SOMA holdings are allocated to each of the Reserve Banks on a percentage basis.

Generally, under section 4943 of the Internal Revenue Code, the combined holdings of a private foundation and all of its disqualified persons are limited to 20 percent of the voting stock in a business enterprise that is a corporation. The 20 percent limitation also applies to holdings in business enterprises that are partnerships, joint ventures, or other unincorporated enterprises. For a partnership or joint venture, profits interest is substituted for voting stock, and for any other unincorporated enterprise, beneficial interest is substituted for voting stock. A private foundation that has excess business holdings in a business enterprise may become liable for an excise tax based on the amount of the excess holdings.

Initial tax. An excise tax of ten percent of the value of the excess holdings is imposed on the foundation. The tax is imposed on the last day of each tax year that ends during the taxable period

The initial tax may be abated if the foundation can show that the excess holdings were due to reasonable cause and not to willful neglect, and that the excess holdings were disposed of within the correction period.

Additional tax. After the initial tax has been imposed, an excise tax of 200 percent of the excess holdings is imposed on the foundation if it has not disposed of the remaining excess business holdings by the end of the taxable period. The additional tax will not be assessed, or if assessed will be abated, if the excess business holdings are reduced to zero during the correction period.

A new online catalog connects researchers to the millions of records housed within the collections of the Indiana State Archives. The Research Indiana Catalog simplifies the process of searching the Archives' collections by providing listings of more than a quarter of a million holdings. The Research Indiana Catalog is the result of a multi-year inventory project, and will continue to be updated and refined. e24fc04721

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