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A project schedule is a timetable that organizes tasks, resources and due dates in an ideal sequence so that a project can be completed on time. A project schedule is created during the planning phase and includes the following:

Project schedules are created and tracked with project scheduling software, which has key features that allow project managers to monitor the progress of tasks, resources and costs in real time. They can also assign work, link dependent tasks, view dashboards, allocate resources and more.

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Project schedules are created during the project planning phase and are crucial to the creation of a project plan, where the schedule plan, schedule baseline, deliverables and requirements are identified. The project schedule is designed to guide the project team throughout the execution phase of the project.

When creating a schedule you can use a project schedule template, which offers project schedule examples and a project schedule spreadsheet for free. But a template can only take you so far. A project schedule is not just a standard timetable that works for every project.

There are different project scheduling techniques and project planning tools involved in the scheduling process. Also, every project has different resources, timetables, scope considerations and other unique variables that must be considered in the schedule management plan.

Using project management software integrates the schedule into other project management tools, such as Gantt charts, dashboards and reports to monitor progress, as well as kanban boards to manage workflows. Whichever path you choose, these are the steps to create a project schedule:

On the left-hand side the various phases of the project are outlined. These can be color-coded to make it easier to distinguish one phase from another. Under each phase are the tasks associated with it, including assignees, due dates and other resources needed to execute the scheduled tasks.

The visual timeline to the right is where things get interesting. You can see the entire project in one place, dependent tasks can be linked and milestones added to indicate important dates. Download the free template to practice making your own schedule.

Additionally, project managers can use project scheduling techniques to increase the accuracy of their time estimates and minimize schedule risk. The critical path method (CPM) is an equation that shows the longest possible timeline for the project. The Program Evaluation and Review Technique (PERT) also visualizes the flow of tasks for better estimates but shows task dependencies as well.

Project managers will also use schedule compression techniques such as project crashing and fast tracking which can reduce the schedule duration without impacting the project scope. Simulation, resource-leveling heuristics, creating a task list, using a project calendar and using a Gantt chart are all other tools that can help with estimation, collection and tracking of project tasks.

Some tasks can be done simultaneously, but some tasks are dependent on others to start or finish before they can start or finish. These task dependencies must be mapped out in your schedule to keep you aware of them, or you risk bottlenecks and blocking your team.

The critical path is a method for scheduling tasks in a project to find those which are critical to the success of the project. This allows you to make smart choices about tasks that can be ignored if time and costs become constrained. This method is commonly used for schedule risk analysis. Software that can find the critical path for you can make this step a lot easier.

Software devoted to scheduling a project can assist in the larger role of planning and estimation of the duration of each task. Outside of scheduling, software can also include tools that manage costs, budget, resource allocation, collaboration, communication and reporting.

Managers and teams can work better together with the right online scheduling software and manage resources and budgets to keep the project running smoothly. Those are the big benefits, but not the only ones when using online scheduling software. Here are others:

Projects have lots of tasks, and they need to be organized on a timeline to create a workable schedule. Gantt charts are a visual tool that can collect all your tasks, prioritize them, link those that are dependent on one another and even break the larger project into manageable phases.

Once your project schedule is executed, you need to keep a close watch on performance to stay on track. Dashboards are a window into progress that act like an instant status report, showing percentage of tasks complete, project variance, workload and more.

Stakeholders have a vested interest in the success of a project, and must be regularly updated on its progress. You do that by quickly creating reports on tasks, costs, project variance, etc., and sharing them at stakeholder presentations. Filtering shows the information you want to see.

Teams need the right tools to execute the schedule on time and within your budget. Getting them to work better together is important. Look for features that allow team members to comment at the task level, attach files and share data with each other.

Projects have a lot of paperwork. These documents are referred to throughout the life cycle of the project, and need to be easily accessible. Having a scheduling tool with unlimited file storage means you can keep everything in one place, and get to it fast when you need it.

ProjectManager is an award-winning scheduling software that integrates plans, timelines, budgets, communication and more to give you greater control over your project schedule. Sign up for a free 30-day trial of our software, and follow along to build an ideal project schedule.

Set up the project before you start scheduling. In this initial phase, you set up your schedule plan, budget, resource schedule and the general timeline in which you have to produce your final deliverable.

Project scheduling is all about managing your tasks. As we covered earlier, tasks are the small jobs that lead to your final deliverable. Defining those tasks is the first step towards proper project management.

ProjectManager allows you to manage your project calendar in real time. Take note of the dates that your team can or cannot work. These are your holidays, paid time off and other such dates that must be established before you can create your schedule.

Assign team members tasks from any of the multiple project views. For further direction, you can attach detailed descriptions, priority levels and costs associated with tasks to help your team track and complete them.

Get a high-level view of the project with our real-time dashboard. We collect project data on time, cost, workload and more, and automatically calculate and display it in colorful, easy-to-read graphs and charts.

Keeping your project on track and within budget requires a good schedule. That means creating a schedule that is both reliable and that meets the requirements of your project. To make sure your schedule is the best it can be, follow these best practices.

Scheduling is one of the more difficult jobs in project management, but coordinating delivery dates on your estimates can be streamlined and made more efficient when you employ the tools in ProjectManager, a cloud-based software.

See why tens of thousands of project teams in organizations as diverse as NASA and the Bank of America use our tool to keep on schedule. Take a 30-day free trial of our software today to try these powerful tools for yourself.

A project schedule indicates what needs to be done, which resources must be utilized, and when the project is due. It's a timetable that outlines start and end dates and milestones that must be met for the project to be completed on time. The project schedule is often used in conjunction with a work breakdown structure (WBS) to distribute work among team members. The project schedule should be updated regularly to gain a better understanding of the project's status.

As you might imagine, a project schedule contains more than your average weekly planner notes. Project scheduling involves creating a document, these days usually a digital document, that details the project timeline and the organizational resources required to complete each task.

Quite often, these two terms are used interchangeably but they have different roles in the successful completion of a project. On a higher level, the project plan is the master blueprint while the project schedule details the specific tasks.

The groundwork for a good project schedule is to establish the procedures, company policies, and documentation guidelines that will govern your project. The plan for schedule management outlines resources available for the project and the contingencies that may arise.

This document also establishes who has the authority to make schedule changes, the process team members should follow in order to request a change, and a project communication plan to alert the team of changes made during the course of the project.

This can be as simple as creating a list of tasks that must be completed in order to deliver your project. In the case of complex projects, it may be helpful to organize these tasks in the form of at, a chart visualizing project tasks and their sub-tasks and to stay organized at work.

One challenge in this part of the project scheduling process is knowing how to divide activities. Consider the 8/80 rule, which states that a single activity should take between eight and eighty work hours.

In team task management, tasks requiring fewer than eight hours could be grouped with others and tasks over eighty hours are likely too cumbersome and should be broken down further. Activities should also be measurable, easily estimated, and related to both a project deliverable and a budgeted cost.

Each activity in your project will require resources in the form of personnel, subcontractor costs, tools (physical and/or digital tools like software programs), and workspace. Make sure to consider other resources that are specific to your industry or project. Estimate the resources needed for each project activity. ff782bc1db