Introduction

At TodoVoxo, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you use our AI-powered task management application. By using TodoVoxo, you consent to the data practices described in this policy.

Information We Collect

We collect the following types of information when you use our app:

Voice Recordings and Audio Data:

• Voice recordings you create for task planning and management

• Audio data is processed by Apple's Speech Recognition and Google's Gemini AI API

• Voice recordings are temporarily processed and not permanently stored on our servers

• Audio files are stored locally on your device and can be deleted at any time

Task and Personal Data:

• Task titles, descriptions, categories, and due dates you create

• Personal task management preferences and custom categories

• User profile information from onboarding (name, role, work style)

• Task completion history and productivity patterns

Device and Technical Information:

• Device type, operating system version, and app version

• Unique device identifiers for analytics and crash reporting

• Network information and IP address for API communication

• Microphone and speech recognition permissions status

Usage and Analytics Data:

• App usage patterns, features accessed, and session duration

• Performance metrics and crash reports to improve app stability

• Anonymous usage statistics to enhance AI task processing

• Voice recognition accuracy and processing metrics

Payment Information:

• Purchase history and transaction data through Apple's App Store

• Subscription status and premium feature usage

• No direct payment information is stored by TodoVoxo

Local Storage:

• Tasks, categories, and user preferences stored locally on your device

• Voice recordings and transcripts (stored locally only)

• App settings and custom configurations

• Notification preferences and scheduling data

How We Use Your Information

We use your information for the following purposes:

Core Service Delivery:

• Process voice recordings through speech recognition to create task transcripts

• Use AI to convert voice transcripts into structured task lists

• Generate task categories, priorities, and due dates based on your input

• Store your tasks and preferences locally for task management

Service Improvement:

• Enhance AI accuracy for task recognition and categorization

• Improve voice recognition and transcription quality

• Develop new features based on usage patterns and feedback

• Optimize task management algorithms and user experience

Communication and Support:

• Respond to your support requests and feedback

• Send important app updates and notifications

• Provide customer service assistance

• Send productivity insights and usage statistics

Legal and Security:

• Ensure compliance with applicable laws and regulations

• Protect against fraud, abuse, and security threats

• Enforce our Terms of Service

• Maintain service integrity and prevent misuse

Data Sharing and Third-Party Services

Apple Speech Recognition:

• Your voice recordings are processed by Apple's Speech Recognition service

• Apple's use of your data is governed by their privacy policy

• Voice data is processed locally on your device when possible

• Transcripts are generated and used for task creation

Google Gemini AI API:

• Your voice transcripts are sent to Google's Gemini AI for task processing

• Google's use of your data is governed by their privacy policy

• Transcripts are processed to generate structured task lists

• Data is not stored by Google beyond processing

Apple App Store:

• Payment processing and subscription management

• App analytics and crash reporting (if enabled)

• In-app purchase validation and receipt processing

Analytics Providers:

• Anonymous usage data may be shared with analytics services

• No personally identifiable information or voice data is shared

• Task content and personal information remain private

Legal Requirements:

• We may disclose information if required by law or to protect our rights

• We may share data in case of business transfers or mergers

No Sale of Data:

• We do not sell, rent, or trade your personal information to third parties

• We do not use your data for advertising purposes

• Your voice recordings and task data remain private

Data Security and Protection

Security Measures:

• Industry-standard encryption for data transmission

• Secure API communication with Apple Speech Recognition and Google's Gemini service

• Regular security assessments and updates

• Voice data processing follows privacy-by-design principles

Data Storage:

• Tasks, voice recordings, and transcripts are stored locally on your device

• No permanent storage of your voice data on our servers

• Local data is protected by your device's security features

• Voice recordings are automatically deleted after processing

Data Retention:

• Voice recordings are processed and immediately discarded after transcription

• Task data is retained locally until you delete it

• Analytics data is retained for up to 2 years for service improvement

• User preferences and settings are stored locally

Your Responsibility:

• Keep your device secure with passcodes/biometric authentication

• Regularly update the app to receive security patches

• Be cautious when sharing task information or voice recordings

• Manage microphone permissions appropriately

Your Privacy Rights and Choices

Data Control:

• Delete individual tasks from your local history

• Clear all app data through device settings

• Request data export or deletion by contacting support

• Manage voice recording permissions in device settings

Privacy Settings:

• Disable analytics tracking in device settings

• Control microphone access and speech recognition permissions

• Manage notification preferences and scheduling

• Customize data sharing preferences

Access and Portability:

• Request a copy of your data by emailing support

• Export your tasks and categories (stored locally)

• Transfer data to another device through local backup

• Access your voice recording history (if stored locally)

Opt-Out Options:

• Disable crash reporting and analytics

• Unsubscribe from promotional communications

• Limit data collection by adjusting app permissions

• Disable voice processing features if desired

Children's Privacy

TodoVoxo is designed for productivity and task management and may be used by children under parental supervision. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected information from a child under 13, please contact us immediately. Parents can review, delete, or refuse further collection of their child's information by contacting us.

International Data Transfers

Your data may be processed in countries other than your own, including the United States where Google's servers are located. We ensure appropriate safeguards are in place for international data transfers and comply with applicable data protection laws.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes through the app or by email. Continued use of the app after changes constitutes acceptance of the updated policy. We encourage you to review this policy regularly.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or your data, please contact us:

Email: chaimae.khalifiya@gmail.com
Subject Line: Privacy Policy Inquiry - TodoVoxo

We will respond to your inquiry within 30 days. For data deletion requests, please include "Data Deletion Request" in your subject line.

📅 Last Updated: 11-09-2025