Effective Date: 11/09/2024
Last Updated: 10/09/2024
Thank you for using our Staff Management System. This Privacy Policy explains how we collect, use, and protect your personal information when you access and use the system. Your privacy is important to us, and we are committed to protecting your personal data in compliance with applicable laws and regulations.
We collect information to ensure the proper functionality of the system, enhance user experience, and manage staff-related tasks efficiently. The types of information we collect include:
Admin and Staff Details: Name, email address, phone number, and login credentials (ID, password).
Staff Information: Role, work location, attendance data, and task-related information (e.g., assigned leads, client follow-up statuses).
Real-Time Location: We collect real-time location data from staff members working in the field to monitor tasks and performance. This data helps the admin track the location of field staff and ensure proper task execution.
System Logs: Information on how users interact with the system (e.g., login times, pages visited, task completion statuses) to improve the system’s functionality and performance.
We use the collected information for the following purposes:
User Authentication: To enable admins and staff to log in securely and access their respective panels.
Staff Management: To add, manage, and monitor staff activities, attendance, and performance.
Task and Lead Assignment: To assign leads and tasks to staff members, monitor follow-ups, and track task progress.
Location Tracking: For field staff, real-time location data is used to ensure efficient task management and performance monitoring.
Data Filtering: Admins use staff data to filter and analyze task progress, client interactions, and lead statuses.
We do not share your personal information with third parties, except in the following cases:
Legal Compliance: If required by law or legal process, we may disclose your personal information to government authorities or law enforcement agencies.
Service Providers: We may share your data with third-party service providers who assist us in operating the system. These providers are contractually obligated to handle your data securely and only for the purposes specified by us.
We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction. These measures include:
Encryption: Sensitive data, such as passwords and real-time location information, is encrypted to protect it from unauthorized access.
Access Control: Only authorized personnel (admins) have access to sensitive data, and staff members can only view their own data.
However, no data transmission over the internet or electronic storage system is 100% secure, and we cannot guarantee the absolute security of your data.
We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. Once your data is no longer needed for the purposes for which it was collected, we will securely delete or anonymize it.
Depending on your location and applicable laws, you may have the following rights regarding your personal information:
Access and Correction: You can request access to the personal information we hold about you and ask for any inaccuracies to be corrected.
Deletion: You can request that we delete your personal data, subject to any legal obligations requiring us to retain it.
Restriction of Processing: You can request that we limit the processing of your personal data in certain circumstances.
To exercise these rights, please contact us at the contact information provided below.
For staff members working in the field, real-time location data is collected to monitor task progress. By using this system, you consent to the collection and use of your location data for the purposes outlined in this Privacy Policy. If you do not consent to location tracking, please notify your admin or discontinue use of the system.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with the updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your data.
If you have any questions or concerns about this Privacy Policy or your personal data, please contact us:
Email: givniinfo@gmail.com
Phone: +91-9835942411
By using our system, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and disclosure of your personal information as described.