Treasurer

• Provides a listing of checks written to the Bookkeeper

Bookkeeper

• Choose Ledger->Ledger Entries Records

  • Find-> Checks (May be omitted)

  • Ledger shows only checks. 

• Scroll Ledger to the approximate date location where checks will be added, 

  • Enables a better ledger view of the check entry context

• Select Checks-> Multi Add (or just Add if only a single check is to be added).

  • Opens a new Ledger Entry window

• Click on the Check tab located in the middle of the window.

• Click on the down arrow beside the Account field, and choose the correct Asset account number

  •  (e.g.—1002 Chase Checking).

• Enter the correct check number (if not automatically selected)

  • Enter DW if payment is a direct withdrawal.

• Enter the correct date and the total amount of the check.

• Enter the total amount of the check.

• Enter vendor.  Normally, only the first three or four characters are required.

  • A Vendor registration is required in the OSHPPC MS.

  • If no vendor is found, follow the pop-up instructions for adding a new vendor.

• Select the applicable account.  

• The amount is usually automatically entered, based on the check amount.

• If the account is not obvious, consult with the Treasurer.

  • Or check another check to the vendor; account may be applicable

• Many vendors have OSHPC MS Ledger Accounts preassigned. 

  • Rarely, it may need to be changed for an individual check.

• Sometimes, a single check may apply to multiple Ledger Accounts. 

  •  Enter a split check if required (e.g., Security for both church and carriage house are normally on a single vendor invoice, but have separate Ledger Accounts).

• Save the check entry.

• If working with Multi Add, a new check entry form will automatically appear.

• Select Finish when all checks have been entered.