Associations should demand an online invoice management software which also includes features such as membership management, forms, membership portal and processing payments. Typical association management solutions do not provide a comprehensive solution, but only focus on association management rather than on the management of invoices. In this article we will examine the features of an association management system and how all of these features are included in InfoFlo Pay.

Functional monitoring functions for associations will usually be included in every associated management solution. This includes the ability to manage all types of members, and to view all this data in a dashboard in order to give associations quick insights into different types of memberships. Another main feature is the ability to group membership by class to quickly identify each category. It is also a huge advantage to click on any member and to see all member information, invoices, statements and forms per Member. A bonus feature would include customized systems fields for adding membership IDs, birthdays, hobbies etc. Such fields should be scanned.

Consequently, associations must now be able to create intake forms so that their members can supply their information and sign any digital documents concerning their memberships. These forms should be placed on an associations website or a link to a white-label portal where the digital documents can be signed. Once the association has signed, an email notification should be provided and the form should optionally be accepted. At the same time, the Member who fills in the form will be notified for viewing and downloading a PDF version with a digital form link. Finally, the ability of organizations to send digital pre-populated forms that contain membership information is also essential so that they can fill out the form quickly and easily.

An association can at this point manage members and have them filled out digital forms. The main feature left is payment processing. This is where the characteristics of an online invoice management software should be integrated. An association should be able to send a monthly, quarterly or annual fee auto subscription fee invoice so that a member can pay on credit cards only once, so that membership fees can be recovered quickly and easily. Furthermore, an additional invoice feature normally not included in the association management system should include the ability to save credit card profiles to make it easy for members to pay other non-subscription fees. All they need to do is choose a credit card used to pay the invoice.

The last feature mentioned many times but not explained specifically in this article is the membership portal. Members should have access to all digital forms, payments and statements through a white labelled, mobile friendly membership portal. Payments should be sent via a secure link and automatically loaded the secure invoice portal to allow paying members to pay and then view all paying invoices. Similarly, all digital forms completed should be available for export to PDF. Finally, a statement should be automatically generated so that members can view its balance of start and end.

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All of the above are included in InfoFlo Pay, a unique online invoice management software with association management features as well. As stated at the start of the article.