Microsoft PowerPoint enables users to create a basic timeline that they can manually adjust and restyle to fit their needs. The result is a simple graphic fit for presentations to clients or executives, but not quite flexible enough for those who need to show more accurate details or update the timeline regularly.

If you need to regularly create and update timeline slides for high-level presentations, a simple and fast solution would be to use a timeline maker for PowerPoint that automates the process. On this page, you will see both the manual and the automatic way to make a timeline in PowerPoint.


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If you prefer to manually build a PowerPoint timeline, you will need to use PowerPoint's SmartArt tools to create a basic visual and then adjust that graphic to make it look better for presentations. Here are the exact steps:

When building your PowerPoint timeline, you may be tempted to manually increase the size of the text for improved legibility. We would suggest avoiding that because it tends to ruin the whole layout. Instead, you can expand the size of the graphic box as we did above, and PowerPoint will automatically make the milestone descriptions larger too.

To customize the overall look of your timeline, you can change the SmartArt Styles and color palettes from the SmartArt Design tab on the ribbon. In our example, we chose a darker color scheme from the Change Colors dropdown and selected the Intense Effect option from the Styles menu to make the milestone circles stand out a bit better.

In the steps below, we will show you how to quickly build, customize and update your graphic using Office Timeline, a lightweight PowerPoint timeline maker add-in that automates the whole process. To begin, you will need to install Office Timeline, which will add a new tab to the PowerPoint ribbon.

To select your preferred template or style from the gallery, double-click it and then click Use Template in the preview window to open the Data Entry Wizard. In this example, we will be using a custom PowerPoint timeline template we made earlier, which is available for download at the end of this tutorial.

Once created, the timeline can be easily styled further or updated automatically using Office Timeline. For example, you can instantly change colors, shapes, and positions, switch the timescale from months to quarters, add tasks or swimlanes for a more complex visual, or adjust dates on the fly as your plans change.

1. Create a timeline directly in PowerPoint. To do this, go to Insert > Illustrations > SmartArt. In the Choose a SmartArt Graphic dialog that opens, select Process on the left, and insert one of the suggested timeline graphics in the list (Circle Accent Timeline or Basic Timeline), then customize it to your liking. Although this does create a basic timeline, the end result may not look great.

3. Use an automated PowerPoint timeline maker. This is the easiest way to insert a timeline in PowerPoint: minimum effort with maximum results. Our suggestion is Office Timeline, a tool that automates the timeline creation process, and can save you a lot of time and effort. With just a few clicks, you can have your timeline ready, and you can easily update it later directly on your slide, if changes are needed.

If you need more inspiration to create professional PowerPoint timelines for complex projects, or just want to save time with customization, browse through our free template collection, that includes dozens of stylish, easily editable designs.

With the Office Timeline add-in for PowerPoint, you can automatically generate your timeline from Excel with minimum effort. This tool reduces the time needed to build a timeline from hours to just minutes, and the effort to just a few clicks.

With the Office Timeline add-in, you have two options to generate a timeline in PowerPoint from Excel data:  Copy-paste Excel data in Office Timeline. To save time and effort, you can quickly copy and paste your project data from Excel straight into the add-in. Find out how to do this in our detailed support article Copy and paste from Excel into the add-in.   Import & sync your Excel data into Office Timeline. Whenever your Excel data changes, you can easily refresh your timeline to reflect the updates in your source worksheet. See the detailed steps on how to import Excel data into Office Timeline in our support article Import your Excel data into Office Timeline.  

The Office Timeline add-in is a powerful, easy-to-use timeline maker that works with all PowerPoint versions. After installing, the Office Timeline Add-in features a data entry wizard, so you can generate unique timelines in PowerPoint in just minutes.

Office Timeline Free Edition is an easy-to-use PowerPoint add-in that helps you automatically generate beautiful timelines, Gantt charts and Swimlane slides with up to 10 milestones and tasks.

Office Timeline Pro is a timeline maker and project scheduler offered as a PowerPoint add-in. You can use it to quickly create and manage professional timelines, Gantt charts, and roadmaps in your presentation tool of choice. Directly accessible from the PowerPoint menu, the add-in simplifies the creation and updating of project plans and roadmaps. After installation, you just need to input your data in the wizard timeline creator, and it instantly generates beautiful visuals.

If your project is more complex, you will need to create a visual that summarizes data but also includes all relevant details in a cohesive way using a professional tool such as the Office Timeline add-in. This timeline maker generates professional timelines in minutes after you install it and include your information in its intuitive Data Entry wizard. Your resulting timeline could look like this:

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors or apply a style to your timeline. You can also add effects, such as glows, soft edges, or 3-D effects. Using Microsoft PowerPoint 2010, you can also animate your timeline.

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors or apply a SmartArt Style to your timeline. You can also add effects, such as glows, soft edges, or 3-D effects. Using PowerPoint 2007 presentations, you can animate your timeline.

When you want to show a sequence of events, such as project milestones or events, you can use a SmartArt graphic timeline. After you create the timeline, you can add events, move events, change layouts and colors, and apply different styles.

I purchased the Office Timeline + package and love it. The one question I can't figure out is the following. Use case: I import a project schedule into timeline--select the tasks that I want displayed--and I adjust all the formatting. Then two weeks later, one key task changes duration and/or start/end date and it adjusts my entire project plan because of the dependencies. My goal is to re-import in the schedule and only have it update the dates in the tasks and keep all the same formatting, and only display the tasks that I previously selected. It appears that a new import is just that--new and I have to start from scratch. Any ideas? Thanks!

Thank you for contacting us. Unfortunately, I am not certain on when the sync functionality between Office Timeline and Smartsheet is going to be added. You can keep an eye on www.officetimeline.com/updates for the latest features.

You can sync sheets created from Excel. Export the plan from Smartsheet to Excel, and create your timeline initially from the Excel import file. Each time you make an update you have to re-export the file from Smartsheet to Excel, but then you can sync with the updated Excel export. It's a few extra steps but quicker than re-creating the timeline from scratch each time.

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Working as an IT Project Manager across a diverse customer base, I seem to constantly wrangle with better ways to get my customers to engage with Gantt charts. People just tend not to like them and worse still, not to want to engage in discussions about them. This can create significant problems for a PM. I use the native timeline feature in MS Project all the time currently and this has assisted in addressing this problem. However, it is quite limited... at least in terms of my knowledge on how to use it.

So, after chatting with my boss about timeline views in MS Project and looking initially to expand my MS Project skills to be able to get more out of it than I currently do, I did a little research and fell upon Office Timeline. Looked pretty sweet and had a 14 day free trial period, so I went for it.

So once you download the free trial and install the add-on, you get a new tab in your MS PowerPoint app called Office Timeline Pro. From this tab, you access a whole bunch of timeline templates. When you select the one you think will be best for your requirements, you have an option wherein you can import data from Excel or (most importantly) MS Project!! You don't need to import data, however, you can build your data within Office Timeline if you prefer, though for me being so invested in Gantt charts, it was a no brainer.

So I am primarily interested in being able to summarise an entire project (Stage level), include some key milestones and add some detail about the current stage's tasks and/or those with outstanding works remaining. After having played with multiple templates, I like the engineering one best. The picture I have included with this article is based on that one. 2351a5e196

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