Effective Date: August 21, 2026
This Privacy Policy explains how AI Note Taker - Note AI (“AI Note Taker,” “we,” “our,” or “us”) collects, uses, processes, stores, and shares information when you use our mobile application.
AI Note Taker is an AI-powered productivity application that allows users to record or upload audio, convert audio into text, summarize and analyze content, generate notes and insights, and process documents using artificial intelligence.
By using the App, you acknowledge that you have read and understood this Privacy Policy.
We collect or process information that you choose to provide when using the App.
When you use the recording feature, the App accesses your device microphone after you initiate a recording.
Audio may include:
Voice recordings
Meetings
Conversations
Lectures
Interviews
Personal notes
Other spoken content recorded by you
The App does not intentionally activate the microphone or continuously record audio when you have not started a recording.
You may choose to upload audio files stored on your device.
Uploaded audio may be processed to:
Create a transcript
Convert speech to text
Analyze spoken content
Generate summaries
Generate meeting notes
Extract key points
Generate AI-powered insights
When audio is processed, the App may create a text transcript.
The App may also process:
Text entered by you
Prompts and instructions
Transcribed audio
Text extracted from uploaded documents
Content necessary to generate an AI response
If supported by the App, you may upload documents such as PDF files or other supported files.
The contents of these files may be processed to:
Extract text
Summarize information
Analyze content
Generate notes
Identify important information
Answer questions about the document
Generate AI-powered responses
AI Note Taker uses the OpenAI API, a third-party artificial intelligence service, to provide certain AI-powered features.
When you request an AI-powered feature, information required to complete that request may be transmitted to OpenAI for processing.
Depending on the feature you use, the information sent to OpenAI may include:
Audio recordings
Uploaded audio files
Transcribed audio
Text entered by you
Text extracted from uploaded documents
Prompts and instructions
Content contained in documents you submit
Other information necessary to generate the requested AI result
For example, when you request a transcript, summary, meeting note, analysis, or AI-generated response, the relevant audio or text content may be sent to OpenAI so that OpenAI's AI services can process the request and return the result to the App.
We send relevant user-submitted content to OpenAI solely to provide the AI functionality requested by the user, including:
Speech-to-text transcription
Text analysis
Summarization
Meeting note generation
Key point extraction
Content analysis
AI-generated responses
Other AI features requested by the user
OpenAI acts as a third-party service provider used to provide these AI features.
We do not sell your audio recordings, transcripts, documents, prompts, or AI-generated content to OpenAI or other third parties for advertising purposes.
Before user-submitted audio, text, documents, or other content is transmitted to a third-party AI provider, the App provides users with information about the processing and requests the user's consent where required.
The disclosure presented in the App explains:
What may be sent:
Audio recordings
Uploaded audio
Transcripts
Text
Uploaded document content
Prompts and other content required for the requested AI feature
Who receives it:
OpenAI, through the OpenAI API
Why it is sent:
To provide transcription, summarization, analysis, note generation, and other AI-powered functionality requested by the user.
The user may decline this processing. If consent is required and the user does not provide consent, the applicable AI-powered feature will not transmit the relevant content to the third-party AI provider.
Users may also choose whether to start a recording, upload audio, upload a document, or request AI processing.
We use information collected or submitted through the App to:
Provide audio recording functionality
Process uploaded audio
Generate transcripts
Convert speech to text
Generate summaries
Generate meeting notes
Analyze submitted content
Extract key points and action items
Process uploaded documents
Generate AI-powered answers and insights
Provide and maintain App functionality
Diagnose technical problems
Prevent abuse and misuse
Maintain App security
Improve App stability and performance
Provide customer support
Process subscriptions and purchases
Comply with applicable legal obligations
We do not intentionally use the content of your recordings or uploaded documents for unrelated advertising purposes.
We do not sell your personal information, audio recordings, transcripts, uploaded documents, prompts, or AI-generated content.
However, certain information may be shared with third-party service providers when necessary to provide the functionality you request.
When you request an AI-powered feature, relevant content may be transmitted to OpenAI through the OpenAI API.
This may include audio, transcripts, text, document content, prompts, and other information necessary to provide the requested AI functionality.
The purpose of this sharing is to provide:
Transcription
Summarization
Analysis
Meeting notes
AI-generated responses
Other requested AI functionality
If you purchase a subscription or make an in-app purchase, Apple processes the payment through the App Store.
We do not directly receive or store your complete credit card number or payment card details.
We may use third-party providers for services such as:
Crash reporting
Diagnostics
Infrastructure
Security
App performance
Technical operations
These providers may receive limited technical information necessary to provide their services.
If you contact us for support, information that you voluntarily provide may be processed to respond to your request and resolve technical issues.
We retain information only for as long as reasonably necessary to provide the requested functionality, maintain security, comply with legal obligations, resolve disputes, and operate the App.
Audio recordings, uploaded files, transcripts, and AI-generated results may be temporarily processed or stored depending on the functionality used and the technical operation of the App.
Where the App provides functionality allowing you to save or access previous recordings, transcripts, summaries, notes, or other results, the relevant information may remain available until you delete it or request its deletion, subject to applicable legal and technical requirements.
Information transmitted to third-party service providers may also be subject to the retention practices of those providers.
You may request deletion of personal information that we control by contacting:
help.atesapps@gmail.com
Please provide sufficient information for us to identify and process your request.
We may retain certain information when required by law or when reasonably necessary for security, fraud prevention, dispute resolution, or legally required business records.
Information processed directly by third-party providers may be subject to the deletion procedures and retention policies of those providers.
We use reasonable technical and organizational measures designed to protect information against unauthorized access, loss, misuse, alteration, or disclosure.
These measures may include:
Encrypted data transmission
Secure API communication
Access controls
Security monitoring
Technical safeguards
Infrastructure security measures
No electronic transmission or storage system can be guaranteed to be completely secure.
AI Note Taker requests microphone access only when you choose to use the recording functionality.
The microphone is used to:
Record audio
Capture spoken content
Create recordings for transcription and AI processing
You can manage microphone permissions through your device settings.
If microphone access is denied, recording functionality may not be available.
The App does not intentionally use the microphone to continuously monitor or record you outside an active recording initiated by you.
Depending on the technologies and services used by the App, certain technical information may be collected automatically.
This may include:
Device model
Operating system version
App version
IP address
Network information
Device or installation identifiers
Crash information
Diagnostic information
General technical information
This information may be used for:
Security
Fraud and abuse prevention
Troubleshooting
Crash reporting
App performance
Technical maintenance
Improving App stability
Technical analytics are not intended to receive the contents of your audio recordings or uploaded documents unless such content is specifically required to provide a feature and disclosed as described in this Privacy Policy.
Because AI Note Taker uses cloud-based infrastructure and third-party service providers, information may be processed on servers located outside your country of residence.
For example, content submitted for AI processing may be transmitted to and processed by OpenAI using infrastructure located in different countries.
Where required by applicable law, we take reasonable measures to provide appropriate safeguards for international data transfers.
AI Note Taker may be used to record conversations, meetings, lectures, interviews, and other spoken content.
You are responsible for ensuring that you have all necessary rights, permissions, and consents before recording or uploading content involving another person.
Recording and privacy laws vary between jurisdictions.
You should not upload or process content that you do not have the legal right or authorization to use.
You should also avoid submitting highly sensitive personal information unless it is necessary for the functionality you are requesting.
AI Note Taker may use third-party services to provide its functionality.
These services may include:
OpenAI API — AI processing, transcription, summarization, analysis, and AI-generated responses
Apple App Store — subscriptions and in-app purchases
Analytics and crash-reporting services
Cloud and infrastructure providers
Customer support services
Third-party providers may process information according to their own privacy policies, contractual obligations, and applicable laws.
AI Note Taker may offer subscriptions or other paid features.
If you purchase a subscription through the Apple App Store, Apple processes the payment.
We may receive information necessary to:
Determine whether a subscription is active
Enable premium features
Restore purchases
Verify purchase status
Manage subscription access
We do not directly collect or store your complete payment card information.
AI Note Taker is not intended for children under the age of 13.
We do not knowingly collect personal information from children under 13.
If we become aware that personal information from a child under 13 has been collected without appropriate authorization, we will take reasonable steps to delete it.
Where applicable law establishes a different minimum age, the applicable legal requirement will apply.
Depending on your location and applicable law, you may have rights regarding your personal information, including:
Access to your personal information
Correction of inaccurate information
Deletion of personal information
Objection to certain processing
Restriction of processing
Data portability
Withdrawal of consent where applicable
The right to lodge a complaint with a relevant data protection authority
To exercise applicable privacy rights, contact:
help.atesapps@gmail.com
AI Note Taker uses artificial intelligence to generate transcripts, summaries, notes, analyses, and other information.
AI-generated results may occasionally be inaccurate, incomplete, or misleading.
AI-generated information should not be considered professional advice, including legal, medical, financial, business, or other professional advice.
Users should independently verify important information before relying on AI-generated results.
Audio recordings, transcripts, documents, and conversations may contain personal, confidential, or sensitive information.
We do not intentionally make user recordings, transcripts, uploaded documents, prompts, summaries, or AI-generated results publicly available.
User content may be transmitted to OpenAI when necessary to provide an AI feature requested by the user and after the applicable disclosure and consent process described in this Privacy Policy.
We may update this Privacy Policy from time to time to reflect:
Changes to the App
Changes to our services
Changes to third-party services
Changes in applicable laws
Changes in our data processing practices
When we update this Privacy Policy, we will update the Effective Date shown at the beginning of this policy.
If you have questions about this Privacy Policy, our data practices, your privacy rights, or data deletion, please contact us:
Email: help.atesapps@gmail.com
App: AI Note Taker - Note AI
For clarity:
You may provide audio through:
Microphone recordings
Uploaded audio files
Audio may be processed to:
Create transcripts
Analyze spoken content
Generate summaries
Generate notes
Generate AI-powered insights
You may provide:
Text
Transcripts
PDF documents
Other supported content
This information may be processed to:
Summarize content
Analyze content
Extract key information
Generate notes
Generate AI-powered responses
When you request an AI-powered feature, relevant content may be sent to OpenAI through the OpenAI API.
This may include audio, transcripts, text, document content, prompts, and other information necessary to provide the requested AI feature.
The information is sent to OpenAI to provide the AI functionality requested by you, such as transcription, summarization, analysis, note generation, and AI-generated responses.
We do not sell your audio recordings, transcripts, uploaded documents, prompts, or AI-generated content for advertising purposes.
You control when you:
Start an audio recording
Upload an audio file
Upload a document
Enter text
Request an AI-powered feature
Where required, the App will provide a disclosure and request your consent before transmitting relevant user content to a third-party AI provider.
For privacy questions or deletion requests:
help.atesapps@gmail.com