Ihire Presentation Notes

Link to Sign in to Ihire: https://admin.isolvedhire.com/

o   To first get access, you need to have an invite link sent to you. The original one sent months ago has probably expired so please email: Farrah.creer@nasda.org to get a new link sent.

•      Most of you have done this already

•      Forgot your password? You will have 5 attempts. You can select the ‘forgot your password’ button on the page to reset it yourself.

Creating a Job Listing Online

Generic templates are available to help make a job listing.

·         Go to Jobs – Job Templates

·         Creating a Template to use:

·         You will see the ‘standard job template’ – DO NOT EDIT/DELETE that

·         Select the pink action – “Copy Job Template”

Edit the description:

o   to your county- I would save it as that so you can easily identify

o   Read description thoroughly

o   Include only info that is specific to you

o   Now you will have it for future postings

If you don’t want to use a template, you can just Create your own Job Listing:

1). Go to Jobs – Job Listings

2). Select “New Job Listing” in Pink,

3). Then select “New job template”

*Make sure if you select a template, it’s one you have created/changed.

When creating the listing, some notes: 

Job Category = Administrative Support Workers

Pay is $15 minimum - $15 maximum

You will post it by zip code. But you cannot do it for multiple zip codes, only 1 at a time.

Pick the biggest zip code for your area to get the most people – or target areas

Viewing/Interviewing your Applicants:

Once you create your job posting, you can view anyone who applies:

Applicant – Applicants by Job – Select your Job Listing

Filters

*if you’re not seeing all your applicants, make sure to filter by status or active.

There are many other filters: “left voicemail” - “Phone interview scheduled” - “1st interview completed”

Please use however you see fit 

Reviewing/Interviewing your Applicants

•      Use the listing to contact applicants and interview them.

•      You can send them messages through Ihire or directly through email/phone.

•      You may change their status to: reviewed or unqualified & filter

Please make sure you 100% want to hire them!

•      Interview thoroughly

•      Explain the specifics of the job – Pros/Cons

•      Make sure they are an employee worth investing training & IPADS in

•      If you do not want them – change the status to “Not qualified” or “Not Selected”

•      You do not need to notify the office of those you do not select

Once you commit/decide on them,let your coordinator/Karlyn/Missy know that an application has been submitted,

•      A welcome email will be sent to let potential new hire know about background check and Isolved set up emails.

•      Karlyn/Missy will start the background check process on our end

•      Supervisor must communicate with new hire to check email to approve the background check consent. Once the background clears, Karlyn/Missy get notification email its done.

•      Karlyn/Missy move the applicant info from Ihire to Isolved & applicant receives an email to complete Isolved set up online

•      Official welcome is confirmed via email by Karlyn/Missy, CAPI ID is set up by Karlyn/Missy

•      Charles W. will send out the IPAD directly to enumerator to get started (unless supe requests IPAD goes directly to them)

You can still recruit people ‘the traditional way’ –

•      Churches/Friends/Relatives/Bulletin Boards/Ads 

•      You may still post on Indeed or other sites of choice

o   (Although if you create an ad through Ihire, Charlie confirmed it gets posted to a facet of sites, including indeed)

o    

If you find a good 'real life' fit - to add them as an applicant in Ihire:

•      Select Add on top

•      Then “Add Applicant”

•      Then Select the Job listing you want to add them (you must have created one specific to you first, earlier slides)  

•       Include Email, Contact name and Address, Number, Etc.

•      Then hit view new application –It will take you to new page

•      Go to Actions: “Send invite to Applicant to complete Application”

•       You will need to add their name/email as contact

•      It will give you options to select/deselect, then hit send

•      Once they receive the email - they click the link to complete the application online,

•      You will get notified in Isolved you have a new applicant, and the process becomes the same as any.

Q&A

•      Q: Should we still be asking for references? Is there a place in Ihire for applicants to enter their references?

A: Yes, it is a good idea if you want to ask them for references. Yes, there is a place for references in the application online, it is a field that’s not required but they may add them.

•      Q: Are there templates for job listings?

A: Yes, a generic template is available to make a job listing. It should be under the job templates listing.

•      Q: Minimum and maximum pay? I am getting a big X error marks where it says minimum and maximum pay when typing in the digits.

A: $15 - $15, per hour – the pay digit columns should be filled in – just “15.00” – not dollar signs!!!

•      Q: I get so many applicants. How can I filter them all

A: There is a way to filter – go to jobs on top – job questions – and you can set ‘disqualifying questions” Then you can go to applicants on top – all applicants, and filter the drop down to ‘qualified’ then the status bar on the right can be filtered as well by many options.

•      Q. Do we still have to do the test?

A: Yes, the test is 100% online – there will be no paper test or application submitted.