January 31, 2020
Created by April Jackson
Life can get overwhelming—between family, work, appointments, meals, finances, and more, it often feels like there’s never enough time to keep up with everything. That’s why having systems, tools, and routines in place is so important. Staying organized doesn’t just save time, it reduces stress and helps you feel more in control of your day-to-day life.
This guide is based on my own family and home. Use it as inspiration to create systems that work for your life.
You are the foundation of your home. Taking care of yourself through eating well, exercising, and grooming makes it easier to show up for others. Check out my meal planning resources for quick ideas:
For little ones, I’ve shared sample food records for newborn to age 3. These can give you ideas of what meals and snacks to offer your kids.
Pro Tip: Always check expiration dates and label fresh produce with the date you put it in the fridge. A good rule of thumb: “If in doubt, throw it out.”
Lists are life-savers! They keep you on track and reduce mental clutter.
Use apps like Google Keep Notes or ColorNote to manage lists on your phone.
Try writing with an expo marker on your bathroom mirror for a daily reminder.
Use whiteboards or calendars for family-wide visibility.
Shopping: Keep a running list for groceries, clothes, and household needs.
Clothes & Shoes: Rotate seasonal items so the right clothes are always handy. Always keep a pair of flip flops by the door for emergencies!
Mail & Email: Use a clean email app (like Clean Email) to filter, sort, and bulk-delete messages.
Finances: Track your bills with tools like my Sample Monthly Bills & Finances.
Preparing Your Home: Seasonal tasks like winterizing hoses and crawl spaces prevent bigger problems later.
Books: Keep up with kids’ reading using my Children’s Book Inventory.
Child Development: Use Ages & Stages Questionnaires to track developmental milestones.
Appointments & Events: Enter everything into Google Calendar to get reminders. Use posted dry-erase calendars at home for a family-wide view (see image above)
Gifts: Track birthdays, holidays, and deals using Google Sheets. See my Sample Birthday Gift List, Christmas Gift List, and Black Friday Deals List below.
Invitations: Keep up with birthdays, graduations, weddings, parties, and family gatherings using Google Sheets. See my Sample Family & Friends Invitation List below to help you stay organized and never miss an important event.
🎁 Birthday Gift List
Stay on top of birthdays all year long! Use this sheet to record names, dates, gift ideas, and what you’ve already given. It makes planning thoughtful gifts much easier
🎄 Christmas Gift List
Holiday shopping can get overwhelming. This sheet helps you track people, wish lists, budgets, and purchases—so you can stay organized and stress-free.
🛍️ Black Friday Deals List
Don’t miss out on the best sales of the year! Use this sheet to track stores, sale start times, promo codes, and items you’re shopping for. It helps you stay focused, compare prices, and stick to your budget while grabbing the best deals.
👨👩👧👦 Friends & Family Invitation List
Keep track of birthdays, graduations, weddings, parties, and other special events with this easy-to-use Google Sheet. Add names, contact info, and important dates so you’ll never forget to invite the people you care about most.
💡 How to use: Click the button, make a copy of the Google Sheet, and fill in your own information. You can update it anytime from your phone or computer, and even share it with family members so everyone stays connected.
Doctors: Keep a list of all family doctors and appointments (annual exams, shots, dentist visits, etc.). Keep record of all doctors with my Doctors & Medical History Chart.
Medicines: Track medications with my Family Medicine Chart.
Exercise: Use a shared form or checklist to stay consistent with routines.
Always check manuals for maintenance schedules. Keeping up with cars, lawnmowers, and other tools saves time and money long-term.
Blind Cord Hack: Use a binder clip to keep blind cords neatly clipped and out of the way for safety and tidiness.
Dry Erase Marker Hack: If your marker seems dried out, try storing it upside down. This sometimes helps the ink flow back and gives it a little more life.
Use a Magic Eraser for crayon marks.
Turn a photo frame into a key holder.
Store remotes on the wall with command strips.
Label toothbrushes with the date you started using them.
Have a dirty ball with mildew? Soap and scrubbing didn’t work for me, but soaking in a 5-gallon bucket with bleach and water overnight did. For floating balls like volleyballs, I used paper towels soaked with bleach on top to get full coverage—this made them look brand new again (see my step-by-step examples with photos).
For tablecloths with mildew or mold, soaking in a bleach-and-water solution (¼ cup bleach per gallon of water) worked after other cleaners failed. A short soak in cool water helped protect designs, while longer soaks in hot water removed the stains completely without discoloring.
Check out my:
Cleaning Care Checklists for room-by-room cleaning tips, COVID-19 procedures, spring cleaning routines, & seasonal and annual tasks.
Pack Smart: Plan outfits ahead of time and pack only what you’ll wear.
With Kids: Always bring extra clothes, diapers, and wipes.
Keep Shoes Separate: Use bags to keep dirty shoes away from clean clothes.
Dirty Laundry: Bring a bag so you know what needs to be washed when you return.
Hotels can be tricky when you’re trying to keep up with routines and stay healthy. A few things that make a big difference:
Bring your own sheets or pillowcases if possible for comfort and peace of mind.
Wipe down high-touch surfaces (remote controls, light switches, door handles) with disinfecting wipes when you arrive.
Pack snacks and bottled water so you don’t have to rely on vending machines or room service.
Keep chargers, electronics, and toiletries organized in small pouches so nothing gets lost in the shuffle.
Traveling during times of illness adds another layer of planning. Here are some tips that helped me and my family:
Masks & Sanitizer: Always pack extras for the whole family.
Disinfect: Clean high-touch surfaces on airplane or hotel surfaces before use.
Cleaning Airplanes: Bring disinfectant wipes and quickly wipe down tray tables, seat belts, armrests, screens, and buttons when you sit down. It only takes a minute and helps keep germs away.
Cleaning Hotels: Even if a sign says “already disinfected,” it’s smart to do a quick wipe of high-touch spots like remote controls, light switches, door handles, and faucets. It only takes a few minutes and gives extra peace of mind.
Snacks: Pack your own food to limit stops or exposure.
Health Kit: Bring along a thermometer, fever reducers, and basic first aid.
Flexibility: Be ready to adjust plans if someone doesn’t feel well—health comes first.
Keeping up with life isn’t about being perfect—it’s about creating systems that support you. With a little planning and the right tools, you can handle daily tasks, manage your home, and still make time for what matters most: enjoying life with your loved ones.
Start small, stay consistent, and remember—you’re doing great just by trying to keep it all together.