Mobile Shredding

The Essential Process to Go Through For the Document Scanning

Today, scanning is a must in any office. This process also saves and at the moment replaces fax and sending documents by mail, since you can scan a document and send it in less than 3 minutes, if you know how to do it. You can purchase a simple scanner or printer with an integrated scanner, so how multifunction printers typically include such features.

First, you can go for Document Scanning, and then edit using a scanner, whether it is an image or a text document.

Scanners used to be separate hardware, but recently, printer manufacturers have begun integrating the scanner into almost all printers to add document copying, which allows you to scan without much effort. After that you can go for the Document Shredding service.

But how to care for the scanner to get the same image quality as with a new scanner?

In the sequel, we will try to explain how to properly care for and maintain the scanner in good condition, whether it is a simple scanner or a multifunction printer. We recommend that you perform this procedure every month, but it takes a lot of time and effort, although this is a routine procedure for caring for the equipment.

Wipe the scanner glass: The scanner is a visualization device that digitizes physical documents, so the glass must be clean. If it happens that a spot remains on the scanner glass, whether it is dirt, dust or insects, it will all be printed on the scanned image. To clean the glass, use a damp cloth with a little water. Avoid getting water inside the scanner.

The location of the document on the scanner glass is of utmost importance. You should be guided by the marks that are located on the case around the printer or simply lay the document face down close to the right front corner of the scanner.

The cover that closes the scanner can be easily lifted. If you need to scan a heavy or bulky document or book, it is recommended to open this cover if there is no sensor on it. Read the instruction manual, it will indicate the maximum weight that can be put on the scanner. After that the document shredding process will take over. The same happens for the Mobile Shredding process also.

The scanner gives us the ability to edit any image, for example, if you have a very small document and need to print more, you can scan it and enlarge it on a computer for subsequent printing.

Scanning is the process of digitization (digitization) includes the formation of electronic copies of documents in TIFF, PDF format.

· Pages containing black and white and gray illustrations are scanned in 8-bit Grayscale mode (256 grayscale) with a resolution of 150 DPI or 300 DPI.

· Pages containing color illustrations are scanned in RGB (color mode) with a resolution of 150 DPI or 300 DPI.

Brightness and contrast settings are made to achieve the best result in terms of clarity and color of the image and for optimal recognition of typographic text.

Information Availability Requirements

Files should be opened for viewing by standard tools designed to work with them in the environment of the operating system MS Windows 2000 / XP / Vista / 7/8 without first displaying any warnings or error messages.

· It is not allowed in files to set the option to prohibit printing the contents of a file.

· It is not allowed to set password protection for opening a file in files.

· As the main formats for the presentation of digital images of scanned materials, TIFF (for documents larger than A4) and PDF (main format) should be used. Using other formats is not recommended.

· Documents consisting of several pages should be scanned in multi-page mode. That is, after scanning such a document, you should get one file containing images of all pages of the document.

· In the case of scanning a document consisting of one paper page, it is allowed to use the JPEG format.

The PDF format is used to fully present the document in electronic form. The PDF document should be a multi-page electronic document (file) in PDF format.