Using the List View

Overview

The List View allows you to enter marks and comments for all the students that take one of your classes. To use this tool, one of your classes, then one of the students who take the class should be selected in the Navigation Panel, as explained in the Menu Bar, Navigation and Grade Distribution article.

Basic Functionality

The class selected by you in the Navigation Panel is the class whose students you will see listed in the List View.

You may view, enter or edit data related to each of the students that take the class.

Click on any row you want to edit. A light-blue background indicates that the row has been selected

and information in relation to the respective student for the current term may be edited.

You may select several rows using the Ctrl and Shift keys.

Click on any row below a column related to the current term in order to enter, select or edit the value.

NOTE: Headers' names indicate the term they are related to Progress Report/Progressing, Report 1, Report 2.

NOTE: You can only edit data related to the current term.

NOTE: When the name of a column is truncated, hover over the header to see the whole name.

NOTE: Use the horizontal scroll bar at the bottom, if present, to view all the columns.

Please note that the student that is selected in the List View does not need to be one and the same as the student selected in the Navigation Panel.

Toolbar Controls

1. Saves changes for all students in the class.

2. Prints a class report card to PDF. All students in the class will be included in the PDF.

By default it will print the current term's report card. To print the report card for a different term,

click the small arrow on the button to get a drop-down. Choose the desired term, then click the main button again.

It will now print for that term when clicked.

3. Inserts, replaces, or appends the current comment to the selected student(s) for the current term.

The comment column does not need to be visible. {Note|The comment column is named "Improvement for...[the respective term's name]."}}

A. To set the insertion mode, click the small arrow on the right side of the button.

B. Click one of the modes to set it:

      • Replace will remove all previous content and insert the new comment.
      • New Line will add the comment on a new line after the existing text.
      • Append will add the comment at the end of the existing text.

C. Click the exclamation mark to apply the comment.

Please refer to the Using the Comment Browser article.

4. There are five colour coded icons for each level. When clicked in the toolbar, they will select all the rows that match the level indicated.

Colours designate the student's level (based on the mark or progress rating) during the current term:

Red designates Level 1 (D-, D, D+).

Orange designates Level 2 (C-, C, C+ or Progressing With Difficulty).

Blue designates Level 3 (B-, B, B+ or Progressing Well).

Green designates Level 4 (A-, A, A+ or Progressing Very Well).

Grey designates Level R.

In the Level column, the level of each student who received a mark is indicated by the icon that designates the student's level.

For single-stranded subjects, the level corresponds to the mark received by each student in the subject.

For multi-stranded subjects, the level corresponds to the mark received by each student in the currently selected subject strand.

The currently selected strand is indicated by a blue disk in any grid header menu in the Level based on area (A). By default, it is the first strand.

You may change the strand selection by clicking on a different strand in the Level based on area (B).

By clicking one of the levels in the toolbar, all the students belonging to the respective level are selected.

Selected students are displayed against a blue background.

NOTE: To view a grid header menu, please refer to steps a and b in the Columns with Checkboxes chapter below.

5. Selects all rows in the list view.

NOTE: Flagging refers to the selection of one or more students for the purpose of applying a comment to all the selected students using the Comment Browser.

NOTE: Flagged (i.e. selected) students are displayed against a blue background.

6. Deselects all flagged (i.e. selected students) in the list view.

7. Find and replace strings of characters in the current term's strengths / next steps for improvement

of all the students that take the currently selected class.

A. Enter the string of characters S1 that you want replaced.

B. Enter the string of characters S2 that you want to substitute for S1 with respect to some or all of S1's occurrences.

C. Find the next occurrence of S1.

D. Replace the current occurrence of S1 with S2.

E. Replace all the occurrences of S1 with S2.

NOTE: This operation should be only performed if you are certain that a global substitution is exactly what you need.

NOTE: On occasions it may be safer to traverse the list by clicking the Find next button repeatedly. This way you can double check that the substitution is needed before clicking the Replace button.

1. Click the right-pointing icon to see additional tools.

Columns with Checkboxes

Columns such as IEP, NA, French, etc. have checkboxes. You can click in each of them, one at a time. You can also quickly check or uncheck them all at once by doing the following:

a. Hover over the header of the column you wish to check or uncheck.

b. Click the small arrow that appears on the right side of the header.

c. From the menu, click on Check All or Uncheck All as appropriate.

Additional Uses and Adjustment of Columns

1. Resizing Columns

To make a column wider or narrower, carefully point at the gap between column headers

until your cursor changes to the horizontal resize mode.

Then click and drag. You should see the column actively resizing as you move.

Release the mouse button when the column is the desired size.

NOTE: When the name of a column is truncated, hover over the header to see the whole name.

2. Moving Columns

To reorder columns, simply click and drag in the centre of a column header left or right.

You will see arrows indicating where the column will be shifted to when dropped.

When you release the mouse button, the column will be moved to the new location.

3. Sorting Columns

Click on the column header to alphabetically or numerically change

the students' order in the list by sorting the entries in the column.

A small arrow will appear in the column header indicating the sorting direction.

Click the header again to reverse the sort order.

Alternately, you may also perform the following steps:

a. Hover over the header of the column you wish to ungroup.

b. Click the small arrow that appears on the right side of the header.

c. From the menu, click on Sort Ascending or Sort Descending.

4. Adding/Removing Columns

By default, the student names, grades, level, marks, and current term's comment are shown.

However, the whole list view contains every field for a subject, including the IEP, NA, and other fields.

To reveal or hide fields perform the following:

a. Hover over any column header

b. Click the small arrow that appears on the right side of the header

c. From the menu, click on Columns.

d. A list of all available fields will be shown with checkboxes next to each. Check a field to add it to the list view and uncheck it to remove it.

A. Shown (checkboxes checked)

B. Not shown (checkbox unchecked)

Click the small arrows located at the top and bottom of the list to scroll the list and view additional fields.

e. Click anywhere outside the menu to close it.

5. Grouping and Ungrouping Columns

Some columns will be similar for many students, such as the level column.

It can be useful to review students by groups of similar data.

To group the list view by a column, do the following:

a. Hover over the header of the column you wish to group by.

b. Click the small arrow that appears on the right side of the header.

c. From the menu, click on Group By This Field.

This will group the view by that field. Each group will have a title with the column value.

To ungroup:

a. Hover over the header of the column you wish to ungroup.

b. Click the small arrow that appears on the right side of the header.

c. From the menu, click the Show in Groups checkbox (which should already be checked).

This will uncheck the setting and restore the list view to an ungrouped mode.

6. Selecting Students that Have the Same Level

a. Hover over the header of the subject (or strand) mark column on which you wish to to base your student flagging (i.e. selection).

b. Click the small arrow that appears on the right side of the header.

c. Click on the icon of the desired level to flag (i.e. select) all the students whose subject (or strand) mark are at the respective level.