OFFICIAL LOGO OF JPIA PUPT

Name and Principal Office

Section 1

This organization shall be known as the Junior Philippine Institute of Accountants, Polytechnic University of the Philippines -Taguig herein referred to as JPIA PUPT.

Section 2 

The principal office of JPIA PUPT shall be at the Organizational Room of Polytechnic University of the Philippines – Taguig

General Provisions and Definitions of Terms

Section 1 

JPIA PUPT is the only student organization of the students under the Bachelor of Science in Accountancy in PUPT.

Section 2 

JPIA PUPT is a democratic, non-partisan, non-profit and nonpolitical student organization.

Section 3 

JPIA PUPT is a member of the National Federation of Junior Philippine Institute of Accountants, the only legitimate student counterpart of the Philippine Institute of Certified Public Accountants, and Polytechnic University of the Philippines Federation of Junior Philippine Institute of Accountants, the federation of Accountancy student throughout the PUP System.

Section 4 

JPIAn means member of JPIA PUPT.

Section 5 

Executive Council shall mean the Executive Officers of the JPIA PUPT.

Section 6 

Majority shall mean more than 50% of the assemblies.

Section 7 

Quorum shall mean 2/3 of the members of Executive Council.

Objectives of the Organization

Section 1 

The organization aims for:

A. Fellowship and Solidarity – to establish unity and harmonious relationship among Accountancy students

B. Academic Excellence – to adopt measures that are necessary to foster educational advancement in the field of Accountancy through:

1. Seminars, symposia, workshops, and conferences;

2. Interscholastic functions: and

3. Other academic services to the members

C. Socio- cultural Awareness – to develop socio- cultural consciousness through social, economic, and cultural projects.

D. Moral Integrity- to promote and uphold moral values that benefits the interest of the accounting profession

E. Critical, analytical, and constructive thinking - to uplift to higher standard and quality of education

F. Organizational Culture - to acquaint the members with practical environment and activities of the accountancy profession.

Official Logo and Color

Section 1 

The figures of the Organization’s Official Seal and their definition are as follows:

A. The Polytechnic University of the Philippines Seal – guided and inspired by the PUP philosophy, core values of discipline, integrity, critical thinking, innovation, and excellence.

B. The Globe- love of country, good citizenship, and social awareness.

C. The Star- stands for the perfection of the human person as well as the search for truth and excellence.

Membership

Section 1 

All students enrolled in Bachelor of Science in Accountancy, for the current school year shall automatically be the members of the organization.

Section 2 

Each member of the organization shall pay the amount of fifty pesos (P50.00) as membership fee.

Section 3 

In case of executive orders regarding the collection of membership fees, such as, but not limited to lifting the collection due to unprecedented events, such order shall prevail.

Responsibilities of Members

Section 1 

The members of the organization shall have the following rights and privileges.

A. To participate in the discussion in all assemblies of the organization;

B. To vote on issues regarding the activities and endeavors of the organization;

C. To have access on the records and financial reports of the organization; and

D. To be informed of any projects and/or activities of the organization,

Section 2 

The members of the organization shall have the following expressed responsibilities:

A. To participate in any project and/or activity of the organization;

B. To comply with the provisions of this Constitution and Bylaws and other rules that may be promulgated by the Executive Council or may be agreed upon by the organizations;

C. To attend meetings whether general or special;

D. The duty to pay the membership fee and such other dues that may be deemed appropriate by the Executive Council in accordance with the Constitution;

E. To comply with any other requirements of the organization set by the Executive Council;

F. To defend the honor, prestige, and integrity of the organization;

G. To respect the other members of the organization;

H. To support all the undertakings of the organization and participate actively in all the activities and function of the organization; and

I. To vote in the year-end elections and special elections.

Organizational Structure

Section 1 

JPIA PUPT shall adopt the organizational structure as provided in this section:

President

General Secretary

Vice President for Internal Affairs

Vice President for External Affairs

Vice President for Academics

Vice President for Non-Academics

Vice President for Finance

Vice President for Audit

Vice President for Documentation

Vice President for Communication

Vice President for Membership 

Vice President for Sponsorship

Vice President for Information and Publicity

Organizational Officers, Qualifications and Terms of Office

Section 1 

The Executive Council of officers shall be the highest governing body and representative authority of JPIA PUPT.

Section 2 

The Executive Officers shall be composed of the following:

A. President

B. General Secretary

C. Vice President for Internal Affairs

D. Vice President for External Affairs

E. Vice President for Academics

F. Vice President for Non-Academics

G. Vice President for Finance

H. Vice President for Audit

I. Vice President for Documentation

J. Vice President for Communication

K. VP for Membership

L. VP for Information and Publicity

M. VP for Sponsorship

Section 3 

Qualifications:

A. Executive Officers must be a bona fide and active member of JPIA PUPT.

B. Executive Officers must be with good moral character.

C. Executive Officers must not hold any major position in any student organization that may hinder his responsibilities.

Section 4 

The term of Executive Officers shall commence on the 30th day after the end of the Second Semester and last on the 29th day after the end of the Second Semester of the following academic year.

Section 5 

An Executive Officer can be only elected for three consecutive terms.

Authorities and Duties of the Officers

Section 1 

In general, the Executive Officers shall safeguard all properties, interest, business, and transaction of the organization with full authority to manage.

Section 2 

The President shall be the Chief Executive Officer of the organization and shall have the following authorities and duties:

A. To take active supervisions and control over the properties, interest, businesses and affairs of the organization;

B. To call and preside all meetings and assembly;

C. To direct subordinates in the discharge of duties and authorities;

D. To lead the members in carrying out the activities and objectives of the organization;

E. To render annual reports of the organization’s activities and programs;

F. To have the power to delegate any of his authorities and duties to his officers whenever in his judgment such delegation is expedient and practicable; and

G. To perform other functions inherent to its position and other task.

Section 3 

The General Secretary shall have the following authorities and duties:

A. To keep accurate minutes of all the meetings;

B. To be a member of Records and Documentation Committee and assist the Vice President for Documentation; and

C. To perform other functions inherent to its position and other task.

Section 4 

The Vice President for Internal Affairs shall have the following authorities and duties:

A. To assist the President;

B. To assume the duties and functions of the President in case of the latter’s absence, incapacity, resignation, or removal from office; and

C. To perform other functions inherent to its position and other task.

Section 5 

The Vice President for External Affairs shall have the following authorities and duties:

A. To supervise and execute all the complementary extra-curricular activities;

B. To coordinate with other institutions, agencies or organizations necessary for the non-academic programs of the organizations;

C. To be in-charge of the activities outside the school and activities in the school participated by other schools;

D. To coordinate and disseminate information through letters, invitations and communication paper to other school;

E. To integrate and coordinate cultural and social activities; and

F. To perform other functions inherent to its position and other task.

Section 6 

The Vice President for Academics shall have the following authorities and duties:

A. To supervise the implementation of academic project and other curricular activities of the organization;

B. To act as the chairperson of the Education and Research Committee; and

C. To perform such other duties inherent to the position.

Section 7 

The Vice President for Non-Academics shall have the following authorities and duties:

A. To supervise and execute the complementary role curricular by integrating and coordinating cultural, spiritual, and sports and incorporate these in the general activities of the organization;

B. To act as the chairperson of Culture and Sports Committee; and

C. To perform other duties inherent to the position.

Section 8 

The Vice President for Finance shall have the following authorities and duties:

A. To request for the fund needed in the activities;

B. To handle and safeguard all funds;

C. To keep all original documents pertaining to cash receipts and disbursements and liquidate them;

D. To facilitate all collections and disbursement;

E. To prepare the financial statements every month-end;

F. To act as the chairperson of Finance Committee; and

G. To perform other functions inherent to its position and other task.

Section 9 

The Vice President for Audit shall have the following authorities and duties:

A. To monitor all receipts and disbursements in all activities.

B. To audit the financial statements prepared by the Vice President for Finance;

C. To render a reasonable opinion and assurance as to the fairness of the financial statements under audit;

D. To act as the chairperson of Audit Committee; and

E. To perform other functions inherent to its position and other task.

Section 10 

The Vice President for Documentation shall have the following authorities and duties:

A. To act as the custodial of all records, documents and papers of the organizations;

B. To certify all records;

C. To prepare summaries of every activity

D. To act as the chairperson of Records and Documentation Committee; and

E. To perform other functions inherent to its position and other task.

Section 11 

The Vice President for Communication shall have the following authorities and duties:

A. To keep a complete and up-to-date list of names and directories of all accredited of all members;

B. To become a medium of communication between the Executive Officers and the rest of JPIANs;

C. To disseminate all notices to members of the organization;

D. To act as the chairperson of Public Relations and Communications Committee; and

E. To perform other functions inherent to its position and other task.

Section 12 

The Vice President for Membership shall have the following authorities and duties:

A. To become the contact person to the Vice President for Membership of the NFJPIA-NCR and the PUPFJPIA for the compliance of the documents needed for the organization’s membership;

B. To monitor the membership status and safe keeping of up-todate information of the members;

C. To assist the Vice President for Communications in disseminating necessary information to the members;

D. To boost membership participant in organizational activities; and

E. To perform other functions inherent to its position and other task.

Section 13 

The Vice President for Information and Publicity shall have the following authorities and duties:

A. To organize the publication of materials such as invitations, posters, presentations and other materials necessary for the organization, provided that it should be noted by the President;

B. To manage the organization’s social media accounts in order to enhance the online presence of the organization;

C. To ensure that up-to-date information is posted on the organization’s bulletin board;

D. To supervise the technical aspects in an event and other circumstances in which technological assistance is needed; and

E. To perform other functions inherent to its position and other task.

Section 14 

The Vice President for Sponsorship shall have the following authorities and duties:

A. To find means of formulating organizational funds with through sponsorships;

B. To communicate and negotiate with the sponsors physically and/or virtually;

C. To prepare all the necessary documents for the commencement of the sponsorship;

D. To keep track of all the important details and activities agreed by the sponsor and organization;

E. To ensure that the agreement is fair between the parties and is fulfilled; and

F. To perform other functions inherent to its position and other task.

Associate Vice Presidents

Section 1 

The following shall be the Associate Vice Presidents referred to as AVPs with their respective Executive Officers as Liaison Officer:

A. Associate Vice President for Academics – Vice President for Academics

B. Associate Vice President for Non-Academics - Vice President for Non-Academics

C. Associate Vice President for External Affairs - Vice President for External Affairs

D. Associate Vice President for Finance - Vice President for Finance

E. Associate Vice President for Audit - Vice President for Audit

F. Associate Vice President for Documentation - Vice President for Documentation

G. Associate Vice President for Communication - Vice President for Communication

H. Associate Vice President for Membership - Vice President for Membership

I. Associate Vice President for Information and Publicity - Vice President for Information and Publicity

J. Associate Vice President for Sponsorship - Vice President for Sponsorship

Section 2 

Functions of the AVPs are:

A. Associate Vice President for Academics

1. To organize and coordinate academic activities and projects with regards to current events and issues on the accounting profession; and

2. To perform such other functions as may be assigned by the Executive Council.

B. Associate Vice President for Non-Academics

1. To plan and coordinate activities for the development of social, physical, and cultural awareness of the members; and

2. To perform such other functions as may be assigned by the Executive Council.

C. Associate Vice President for Finance

1. To devise effective methods of generating funds for the organization;

2. To be responsible to the other committees regarding financial matters;

3. To be responsible for the records of the organization funds;

4. To be responsible for the recording of the collections and disbursement of the organization; and

5. To perform such other functions as may be assigned by the Executive Council.

D. Associate Vice President for Communications

1. To inform the members of the activities of the organization;

2. To handle all publicity, advertisements, and such promotions of an activity and/or functions of the organization; and

3. To perform such other functions as may be assigned by the Executive Council.

E. Associate Vice President for Audit

1. To devise effective procedures on auditing financial statements;

2. To assist the Vice-President for Finance in carrying out his duties and obligations; and

3. To perform such other functions as may be assigned by the Executive Council.

F. Associate Vice President for Documentations

1. To devise effective procedures in keeping records, documents, and papers of the organization; and

2. To perform such other functions as may be assigned by the Executive Council.

G. Associate Vice President for External Affairs

1. To assist the Vice President for External Affairs in determining the degree of participation and plan the preparation of JPIA PUP Taguig in the all the intraschool, interschool, regional and national co-curricular programs and projects;

2. To be acquainted and updated with all the co-curricular matters, projects, programs, and campaigns of other schools and universities offering accountancy program, and the regional council and the national federation of JPIA in order to assist the Vice President for External Affairs;

3. To perform such other functions as may be assigned by the Executive Council.

H. Associate Vice President for Membership

1. To accompany the Vice President for Membership in encouraging the members to participate in organizational activities;

2. To assist in the collection and safe keeping of the members details; and

3. To perform such other functions as may be assigned by the Executive Council.

I. Associate Vice President for Information and Publicity

1. To create publicity materials that is essential to the function of the organization;

2. To check the information stated on the materials to be released; and

3. To perform such other functions as may be assigned by the Executive Council.

J. Associate Vice President for Sponsorship

1. To aid in securing organizational sponsors;

2. To provide additional records of the necessary information and material regarding the sponsorship;

3. To ensure security of the information provided; and

4. To perform such other functions as may be assigned by the Executive Council.

Section 3 

Authorities and duties of a liaison officers are:

A. To ensure the proper implementation of their respective activities;

B. To preside over all meetings of their respective areas;

C. To appoint persons as may be designated to discharge functions of their respective committees after consultation with the Executive Council; and

D. To report to the Executive Council for proper coordination.

Meetings

Section 1 

Regular Meeting. The Executive Council shall hold regular meetings at least twice a month;

Section 2 

Special meeting. Special meeting of the Executive Council shall be called at any time by the President or by a written request of majority of the Executive Council and shall be held at such a place, time as may agree upon.

Section 3 

Transition meeting. There shall be a transition meeting of the previous and incumbent Executive Council after 15 days of the election, for final accounting and turnover of record, reports and financial matters.

Section 4 

Notice of the meeting. Whenever a regular or special meeting is to be held, the President shall direct the General Secretary to notify the members of the Executive Council. A notice of special meeting shall state the time and place thereof and the purpose/s for which it is called. Whenever there is no quorum, no business may be transacted. A majority of quorum shall decide in every question of maters submitted to the executive council at any such meeting

Vacancies

Section 1 

Vacancies in the Executive Council by reason of incapacity leading to resignation, impeachment or death shall be filled upon by appointment by the Executive Council.

A. The appointment is without prejudice on the appointee’s position in the organization as long as he is willing and deemed capable of taking the vacant position.

B. The Executive Council shall issue a resolution and special order for the appointment of the new officer/s for the vacant position/s to its bona fide members.

Section 2 

Vacancies by resignation. Any officer with valid reason or cause may resign from office in the council by a written notice submitted to the Executive Board. If a fixed date for resignation is indicated, such shall not be effective until acted upon by the Executive Council seven (7) days from the receipt of the officer’s notice of resignation.

Section 3 

Vacancies by impeachment.

A. Any elected officer shall be removed for a just cause and due process on any of the following grounds:

1. Gross violation of this Constitution and By-Laws, internal rules and regulations of the organization:

2. Grave abuse of authority;

3. Immoral acts;

4. Gross negligence of duties and responsibilities:

5. Gross insubordination;

6. Guilt of acts involving moral turpitude;

7. Failure to enroll in the semester during his term; and

8. Lack of independence

B. The following procedures shall be observed for impeachment:

1. A letter of complaint should be filed by any member to the Executive Council

2. The Executive Council shall consider the complaint and notify the correspondent of the schedule of appearance before the Executive Council.

3. Immediately after the appearance, the Executive Officers should issue its decision.

4. After the issuance of the decision, the defendant may file his/ her appeal before the Executive Council.

5. The Executive Council shall consider the appeal before its presence immediately after the request.

6. Right after the consideration, voting must be held, Two-thirds (2/3) vote of the Executive Council, excluding the officer/s under impeachment, as the case may be, shall decide on the impeachment. The decision shall be final and not subject for appeal.

Section 4 

Vacancies due to failure of elections:

A. In case of any candidate who failed to get the required number of votes in order for him to be elected, a special election shall be called upon.

B. In case there are no candidates, a special election is deemed necessary.

Section 5 

The resigned or impeached officer shall have the duty to efficiently turn over all pertinent records of the organizations immediately after the proclamation of his replacement.

Elections

Section 1 

The highest and authoritative body to conduct the election will be an independent Commission on Election (COMELEC) composed of a chairman and eight commissioners, who are bona fide members of the JPIA PUPT.

Section 2 

The chairman shall be appointed by the JPIA President, 45 days before the expected end of school.

Section 3 

The COMELEC Chairman shall appoint eight commissioners and spearhead the meetings, conventions, and caucuses of the COMELEC commissioners.

Section 4 

The COMELEC shall be created at least 45 days before the expected end of school year without any intervention of external affairs. Upon creation, the COMELEC shall have the following powers and functions:

A. Enforce and administer all laws relative to conduct of elections.

B. Be the sole judge of all contents relating to the election, returns and qualifications of all members of the Executive Council of officers;

C. Submit to the President and to the Executive Council a report on the conduct and manner of each election; and

D. Perform such other functions. Section 5 The election shall be through secret balloting.

Funds

Section 1 

The funds shall emanate from the membership fee of the local chapters and inflows from all other fund-raising activities not contrary to public laws, morals and customs.

Section 2 

The Council shall have and maintain an organization budget only approved by the Executive Council contained therein:

A. General appropriation fund for non-recurring expenses of the organization.

B. Specific appropriations for recurring expenses to control of disbursements of funds.

Section 3 

The collection of fund shall be imposed during the semestral renewal of membership.

Section 4 

Withdrawals shall only be allowed through the authorization and signatures of the President and Vice President for Finance and shall be appropriated for legitimate purposes only.

Amendment and Revision

Section 1 

Any amendment in part or in fill of this Constitution and By-Laws may be proposed by two-thirds of the Executive Officers.

Effectivity

Section 1 

This constitution and By-Laws shall take effect immediately after the ratification of the members and shall supersede all previous Constitutions and By-Laws.