TRIP TIME CONTROL PLAN (OUTLINE)

TRIP NAME: Tunnel of Trees Century
DATE: September 13–15
LOCATION: Petoskey → Cross Village → Wilderness State Park → Petoskey, MI
GROUP SIZE: 16 Participants (2 Leaders + 14 Students)

LEADERS/CELL:
Josh Van Berkel – (616) 856-5635
Second Leader – TBD

TRIP DETAILS

• What and Where: Road cycling in Northern Michigan.
  
  

• Description: Two-day, 100+ mile road cycling trip through the scenic Tunnel of Trees along M-119 with overnight camping at Petoskey and Wilderness State Park.
  
  

• When: September 13–15
  
  

• How Many: 14 participants, 2 leaders
  
  

• Cost/Venmo: $45 per person
  
  

• Contact Person/More Info: Joshua Van Berkel | jwv33@calvin.edu | (616) 856-5635
  
  

• How to Sign Up: Excel sheet or sign-up sheet at the wall.
  
  

Trip Promotion (Who and How):
Posters around campus, QR codes at the Climbing Wall, and word of mouth.

Trip Sign-Up/Communication/Equipment List (Who and How):
Sign-Up List – Josh
Communication – Josh
Equipment List – Josh

Rations Purchasing/Packing (When): Wednesday & Thursday before trip
Trip Outfitting (Leader Meeting Time): Monday @ 3 PM
Trip Group Outfitting (Group Time/Who): Monday @ 4 PM

TRANSPORTATION

☑ Cargo Van
☑ 12-Pass Van
☑ Personal Vehicles

MEAL PLAN

Road Meal (Friday):
Dinner on the road (student purchase)

Saturday – Breakfast (Classic):

• Oatmeal
  
  

• Walnuts
  
  

• Dried fruit
  
  

• Chocolate chips
  
  

• Bananas
  
  

Saturday – Lunch (Classic):

• Tortillas
  
  

• Peanut butter
  
  

• Jelly
  
  

• Honey
  
  

• Jerky
  
  

• Cheese sticks
  
  

• Apples
  
  

Saturday – Dinner (Sven Special):

• Pasta
  
  

• Mac & cheese sauce
  
  

• Enchilada sauce
  
  

• Freeze-dried veggies
  
  

• Chicken
  
  

Sunday – Breakfast (Classic):

• Oatmeal
  
  

• Walnuts
  
  

• Dried fruit
  
  

• Chocolate chips
  
  

• Bananas
  
  

Sunday – Lunch (Classic):

• Tortillas
  
  

• Peanut butter
  
  

• Jelly
  
  

• Honey
  
  

• Jerky
  
  

• Cheese sticks
  
  

• Apples
  
  

SNACKS/DESSERTS:

• Trail mix
  
  

• Granola bars
  
  

• Fruit snacks
  
  

• Steak strips
  
  

• Electrolyte packets
  
  

DRINKS:

• Coffee
  
  

• Tea
  
  

• Hot chocolate
  
  

SPICES/OIL/OTHER:

• Salt
  
  

• Pepper
  
  

• Hot sauce
  
  

• Garlic salt
  
  

• Italian seasoning
  
  

• Red pepper flakes
  
  

TRIP BUDGET

ITEM

EQUATION

TOTAL

PER PERSON

Food/Groceries

$4 × #meals × #people

$450

$30

Gas

Total miles / 10 mpg × #vehicles × $3.80

$300

$10

Van Rental

$80 per 24 hr mini / $120 per 24 hr van

N/A

—

Sites/Permits

Petoskey $61 + Wilderness $95

$156

$10

Firewood

$20

$20

$1

TOTAL REAL COST

—

$850

$45/person

ITINERARY AND SCHEDULE (TIME CONTROL)

FRIDAY – 9/13

• 4:00 PM – Depart from Calvin University
  
  

• 8:30 PM – Arrive at Petoskey State Park (2475 M-119, Petoskey, MI 49770)
  
  

• Set up camp, dinner, optional swim, review next day’s route
  
  

SATURDAY – 9/14 (~54 miles / 4.5 hrs)

• 7:30 AM – Breakfast and pack up
  
  

• 8:00 AM – Begin biking from Petoskey State Park
  
  

  • Route: Little Traverse → Harbor Springs → M-119 North (Tunnel of Trees) → Cross Village → W. Lakeview Rd → E. Gill Rd → Petoskey–Mackinaw Trail → Mackinaw Bridge (via Nichole St.) → E. Wilderness Park Dr.
    
    

• 5:00 PM – Arrive at Wilderness State Park (903 Wilderness Park Dr., Carp Lake, MI 49718)
  
  

• 6:30 PM – Dinner, swim, campfire
  
  

SUNDAY – 9/15 (~50 miles / 4 hrs)

• 6:30 AM – Wake up, breakfast
  
  

• 7:00 AM – Begin ride back: Wilderness Park → Cecil Bay Rd → E. Gill Rd → Lakeshore Dr → M-119 South → Little Traverse → Petoskey
  
  

• 1:00 PM – Return to Petoskey State Park, eat lunch, load up
  
  

• 2:00 PM – Depart for Grand Rapids
  
  

• 5:30 PM – Arrive at Calvin University
  
  

RISK MANAGEMENT PLAN

• Support drivers follow behind cyclists when on M-119.
  
  

• Planned rest/hydration stops every 10–15 miles.
  
  

• Support vehicles carry first aid kits, water coolers, bike tools, and emergency repair gear.
  
  

• Lead cyclist and sweep each have phone and first aid.
  
  

• Bikers wear helmets at all times and ride single-file on highways.
  
  

EMERGENCY ACTION PLAN

Nearest Hospital:
McLaren Northern Michigan Hospital
416 Connable Ave, Petoskey, MI 49770
📍 ~10 minutes from Petoskey State Park

Urgent Care:
Petoskey Urgent Care – 1890 US-131, Petoskey, MI 49770
📍 ~12 minutes from Petoskey State Park

STUDENT PACKING LIST

• $30 cash for travel meals
  
  

• Snacks for biking
  
  

• 2 one-liter water bottles
  
  

• Mess kit
  
  

• Sunscreen / bug spray
  
  

• Sunglasses / sun hat
  
  

• Sleeping bag & pad (available from Calvin if needed)
  
  

• Toiletries (toothbrush, deodorant, etc.)
  
  

• Helmet & bike (Calvin has loaners if needed)
  
  

• Athletic shoes
  
  

• Comfortable camp shoes
  
  

• 1–2 bike shorts
  
  

• 1–2 dry-fit shirts
  
  

• 2 warm pants
  
  

• 1–2 shorts
  
  

• 1 warm jacket
  
  

• 3 pairs socks
  
  

• 3 pairs underwear
  
  

• Bathing suit
  
  

• Towel
  
  

PERMITS / SUPPLIES NEEDED (FROM CALVIN)

• 2 vans + personal vehicle
  
  

• Bike trailer
  
  

• 1 support driver
  
  

• Road bikes (for those without)
  
  

• Bike tool kit
  
  

• First aid kits
  
  

• Tents, sleeping bags, and pads
  
  

• Tarps
  
  

• Kitchen supplies:
  
  

  • Stove
    
    

  • Lighter
    
    

  • 2 pots
    
    

  • Big spoon
    
    

  • French press
    
    

• Water cooler (refilled from SAG vehicle)