TCP Format

Overnight TCP Format

PLANNING

•  Monday- Final meetings and Discussions

• Permits

•  Campsites

•  Time Control Plan

•  Maps

•   Transportation/Van Availability

•   Food, Menu, and Rations

•   Trip Budget/plan for using trip cash for food, fuel, and campsites, etc.

•   Target Group, Recruiting

PROMOTION/COMMUNICATION

• •   Create promotional poster with title, activity, description, cost, critical info, and contact person for more info

  •   Email list serves (wilderness orientation, cokes and clubs, staff, adventure club)

  •   Promote with target groups

  •  Place sign up at Climbing Wall Desk noting one person as contact

  • 1 week out: Communicate with group about

    • • o   Outfitting Hour

      • o   Personal Packing List

      • o   Med Form

      • o   Notification of Food, med, allergy issues

      • o   Day of departure/return

  •   Wednesday: Reminder about Trip and Thursday Outfit

  •   Friday: Reminder email about Departure info

PREPARATION

•  Van – Gas Full, Clean

•  Trailer – Proper Connection; Spare

•   Group Tents

•   Group Tarps

•   Group First Aid

•  Stove and Fuel Combination

•   Water Treatment

•   Repair Kit/Tools

•   Group Kitchen

•   Group Essentials

•   Group Outfitting; Pack, Bags, Pads, Liners

•  Load and count group equipment i.e. bikes, boats

•  Purchase Food

•  Repack Food

CLEAN UP (Sunday, last day, upon return)

•   Set and Dry tents

•   Wash Dishes

•   Recover all Calvin Gear

•   Like Piles

•   Place all equipment back into gear library

•   Mark and note broken equipment

•  Clean and empty vans; return

RECR 312 TRIP TIME CONTROL PLAN (OUTLINE):

TRIP NAME:                                             DATE:                                            LOCATION:                               GROUP SIZE:

LEADERS/CELL:

PRE-TRIP:

TRIP DETAILS (POSTER/SIGN UP SHEET):

·         What and Where

·         Description:

·         When

·         How Many

·         Cost/Venmo:

·         Contact Person/More Info:

·         How to Sign Up:

Trip Promotion (Who and How):

Trip Sign-Up/Communication/Equipment List (Who and How:

Rations Purchasing/Packing (When):

Trip Outfitting (Leader Meeting Time):

Trip Group Outfitting (Group Time/Who) :

TRANSPORTATION:

ü  __Cargo Van

ü  __12 Pass Van

ü  __Personal Vehicles

MEAL PLAN:

BREAKFAST

LUNCH

DINNER

SATURDAY

SUNDAY

SNACKS/DESSERTS

DRINKS

SPICES/OIL/OTHER

TRIP BUDGET:

ITEM

EQUATION:

TOTAL:

PER PERSON

Food/Groceries:

$4 x #meals x #people

Gas

Total Miles/10mpg x #vehcles x $3.80pg

Van Rental:

$80 per 24 hour mini/$120 per 24 hour van

Sites/Permits:

Ranges $15-$50 

Firewood:

$20

REAL COST:

ITINERARY AND SCHEDULE (TIME CONTROL)

SATURDAY:

1.   Departure Time and Location:

2.   Route and Time

3.   Shuttle and Time

4.   Instructed Topics:

5.   Risk Management:

6.   Activity Time

7.   Lunch

8.   Activity

9.   Dinner

10.   Evening Activity/Meeting/Campfire

SUNDAY:

1.   Wake up

2.   Breakfast

3.   Meditation/Devotion

4.   Instructed Topics

5.   Risk Management:

6.   Activity Time

7.   Lunch

8.   Route and Time

9.   Return Time

10.   Estimated Wrap-Up Time

EMERGENCY ACTION PLAN:

Hospital:                                                                                                                     Driving Time:

Urgent Care Clinic:                                                                                                  Driving Time:

Emergency Contact: