Asset Handover /Asset auditing for owners’ association

Property

P1. Property Documents executed between the Landowners and Builders

P2. Approved Construction Plan – A manual inspection to check for faulty construction is recommended.

P3. Completion Certificate

P4. Occupancy Certificate

P5. NOC from Fire Department

P6. NOC from Electrical Inspectorate

P7. Clearance to operate Elevators.

P8. Property Insurance Document (if any)

1. Copy of “Declaration” duly vetted by the competent authority

2. Detail of compounding (if any) along with all relevant documents, payment receipt, and Clearance certificate by the competent authority.

3. All approvals /NOCs from relevant authorities with respect to Switchgear, Meters, panels, Transformers, etc.

4. Sanction letter from relevant authorities for Electricity Sanctioned and allotted load along with flat-wise load allocation

O1. Drawings of the Electrical Wiring including Earthing Points

O2. Drawings of the Water Piping

O3. STP Drawing & certification by Architect/Pollution Control Board

O4. Waste Disposal system with approval from Pollution Control Board

O5. AMC Documents – Lift, Generator, Transformer

O6. Invoices and Warranties for all Assets – Pumps, Lift, Generator, Transformer, Pool Equipments, Gym Equipments

O7. Maintenance Schedule for all Assets

O8. Work Schedule of all Staff maintaining the complex

09.Sump and Overhead Tank Documentation

10.Approval from local authorities for Bore well, RWH compliance documented evidence

11. Technical documentation for pumps, documentation for overhead tanks, documentation indicating borewell depth, etc

F1. Payment Record for Taxes towards Property, Construction, and Maintenance

F2. Payment Record for City/Municipality Water Supply

F3. Record of Maintenance Expenses while under Builder’s Maintenance

F4. Record all Collections made from the Owners (except purchase-related)

F4. Record all Collections made from the Owners (except purchase-related)

F5. Contracts with existing Maintenance, Security staff (could be same as L6)

F6. Apartment-wise Detail of IFMS and Sinking fund to be refunded to the AOA/Apartment Owners and detail of deductions (if any).

F7. Record of Security deposits at various authorities like 

L1. Sale Deed copy/Proof of Ownership of all Owners

L2. Share Certificate Copies for all Owners (where applicable)

L3. Khatha Certificate Copies for all Owners (where applicable)

L4. Car Parking Allocation Record

L5. All Legal Documents executed between the Builder & Landowner (could be same as P1)

L6. Contracts with Vendors

L7. Undertaking by the Builder regarding Indemnity & Limitation of Liabilities of the Society for all transactions prior to the Handover Date

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