Charter

Statement of Purpose

ICICLE’s purpose is to ensure Icemule Trace is a safe place for our townspeople and visitors, to help enrich the lives of those who visit and live there, and to help maintain the integrity of our rich and diverse history.

Statement of Governing

  • ICICLE shall be a democratic Meeting Hall Organization based out of Icemule Trace, with all members voting on key issues; the Chair breaking all ties and controlling the agenda for issues to be brought before a vote.

Officers

  • ICICLE shall have no more than 10 officers.
  • Officers will be involved in all decisions concerning ICICLE.
  • Officers will lead at least one project of their own, with a team of members and/or officers to support them.
  • All officer roles will be chosen by each individual officer, with approval from the Chair.
  • Officer terms shall be for life. Should a position be vacated for longer than six months without notice, nominations by officers will be accepted and the position shall be filled by a vote of all members. Should a position be vacated under circumstances other than absence, nominations from officers will be heard and the position shall be filled by a vote of all members within 2 weeks of the position being vacated.
  • If an ICICLE officer has not participated in a Meeting Hall Organization activity and/or has been absent from the lands for a period of six months, it is the Chair’s obligation to contact that person and give them two weeks to respond. If the officer in question does not respond within the two week period and has no basis for their disappearance, then they shall be expelled from office. If the officer in question does respond within the two week period, an explanation for their inactivity will be mandatory and their status as an officer may be placed into question, situation depending.
  • If an ICICLE officer is seen unfit, uncooperative, or unwilling to take their responsibilities within ICICLE seriously, or purposely refuses to adhere to the tenets of the charter, the officer’s continued membership and/or any disciplinary action may be put to a vote with the other officers of ICICLE. However, it is within the Chair’s authority to remove any officer who does not adhere to the responsibilities of an ICICLE officer position.
  • In the event the Chair position is vacated, the Vice Chair will step up to the vacant position (if they so desire) and a vote will be held to fill the Vice Chair position. In the event the Vice Chair position is vacated, nominations will be heard from officers and a vote of all members will be held to fill this position.

Requirements for Joining

Proposed members for ICICLE must meet the following requirements:

  • They shall be a titled adventurer of the age of 20 years or greater.
  • A member does not have to be a citizen of Icemule Trace.
  • Submit an application through ICICLE's website.

Membership Fees

  • There shall be no initiation or monthly fees associated with membership.

Active Membership

  • All members shall have access to all areas of the PRO Halls.
  • Members must attend at least two general membership meetings each year.
  • Members must attend and help run at least one event each year.
  • Members must contribute skills/items/mana/time/spells to at least two fundraisers each year.
  • Members must serve on at least one design project team each year and make significant contributions.

Contributions

  • Member contributions to ICICLE will be considered donations to the endowment.
  • Outside donations to ICICLE will be considered donations to general (slush) funds.
  • Allocation of funds generated by fundraising events will be decided by a vote of all members of ICICLE.
  • General funds will be deposited into the Icemule Trace account of the Chair, and can be drawn upon by the Chair or Vice Chair for expenses, entertainment (parties), prizes, etc. Members can use general funds for prizes or events, upon approval from the Chair and Vice Chair.
  • Members are not required to contribute to the endowment or general funds.
  • Member contributions do not entitle a member to special privileges.
  • All contributions must be reported to the Vice Chair so that an accurate account of all funds can be recorded, and possible discrepancies in the accounts may be found and clarified.
  • Members may contribute items and equipment for general use/prizes.

Meetings

  • Officer meetings will be held at least twice per month.
  • Member meetings will be held once per month.
  • Special meetings and public meetings will be held at the discretion of the Chair, or as needed.
  • Team project meetings will be held as needed by team leads.
  • The Chair shall preside over all meetings. In the Chair’s absence, the Vice Chair shall preside. Special meetings may be presided over by an officer or member, if a member’s expertise is needed for the meeting.
  • Notices of meetings will be posted on the official ICICLE Discord channel in a timely fashion.