Returned Check Policy

A check that is returned to Hope Valley Elementary PTA for insufficient funds, closed account, or any other reason will incur a service charge equal to any service charge incurred by the PTA. The Treasurer will contact the issuer for payment on the returned check. If payment is not received in a timely fashion, any related merchandise and/or services may not be provided.

• Upon receipt of a returned check, the Treasurer will notify the check writer by telephone and letter of the returned check and request replacement funds, including any and all bank fees. A copy of the returned check will be included with the letter.

• The check writer will need to return the call within 7 days to make arrangements for payment.

• Payment in the form of cash, cashier’s check, or money order is expected within two weeks from the date the letter is mailed. If the issuer is unable to make a lump sum payment, the issuer must contact the PTA Treasurer to arrange a payment plan.

• All telephone calls will be documented on the back of the bank notice, including the date and time of all conversations, the names of all people spoken with, and the nature of the conversation, including plans for restitution.

• If payment is not received or the issuer does not contact the PTA Treasurer within two weeks from the day the letter is mailed, a second letter will be sent informing the individual that their checks will no longer be accepted by the PTA. Any related merchandise and/or services may be canceled. 

If you have any questions on the above policy, please contact the PTA Treasurer at hopevalleytreasurer@gmail.com.