Additional details

1 Decision making

All decisions in relation to the Hoporee are made by the Hoporee Management Team, chaired by Corey Coppin. Planning and operational decisions are framed by Scouts Australia Policy and Regulations; WHS and welfare considerations; and event participants’ medical, health, behavioural and identity information including, where relevant, personal privacy considerations. Requests to overrule a decision may be made to the Chief Commissioner, ACT Branch in writing.

2 Priority

Hoporee is a Joey Scout event, parents, siblings and members of other sections are invited to assist and where appropriate participate but only Joey Scouts are guaranteed to participate in the planned activities.

3 Camping

Diverse camping options are available at all camping bases. Joey Scouts are encouraged to camp in tents with other Joey Scouts but may camp with parents, family or as otherwise approved by their JSL. Suitability matrix has been developed and will be communicated.

4 Pre-requisites

Joey Scouts are required to have attended at least one night of a Joey Scout sleepover, Mob Camp, Group Camp or Family Camp or have other camping experience prior to the Hoporee. Attendance is at the approval of their JSL.

5 Child Protection
Any Child Protection issues must be reported immediately to the Welfare Team/Child Protection Manager. They may also be reported to the relevant line manager (e.g. JSL, Camp leader, Activity leader).

6 WWVP

All adults (and over 16s) attending and assisting require a WWVP card or interstate equivalent accepted by the ACT Branch Commissioner, Joey Scouts.

7 Buddy System

Joey Scouts who are not with their Mob should always be with a buddy. They should also check in with a leader when they depart the Mob and check back with the leader when they return to the Mob.

8 Level of Responsibility

Responsibility for any matters or issues is at the level closest to the Joey Scout as possible. For example, regular medication and minor first aid should be administered by Joey Scout Leaders; More serious issues should be referred to First Aid Team for the event.

9 Alcohol

The Hoporee is a dry event. Adult and youth members will not bring any alcohol on-site.

10 Smoking

Smoking is permitted out of sight of youth members and with respect to fire hazards and no littering.

11 Mobile Phones

Joey Scouts should not have Mobile Phones. Other attendees may have Mobile Phones but their use should be limited to any essential actions.

12 Emergencies

The Hoporee has an emergency plan, in the event of an emergency, the Management team will take over operations of the Hoporee with the priority of managing the safety and security of all participants.

13 Medicines

Medicines will be administered by attending parents or JSLs or camping base leaders or the first aid team - in that order of priority.

14 Sickness

Please do not bring sick people to the Hoporee. It could have a greater impact than you think. This includes potential Covid.

15 Hygiene

Please ensure all food handling and personal hygiene requirements are completed. Nobody wants to be a vector.

16 Privacy

All participants have a right to personal privacy. All attendees are asked to respect other's privacy and belongings. This may only be overridden if there is an immediate safety concern. Adults are not permitted in youth showering and toileting facilities except in the case of an emergency (as determined by the Camp Chief, Child Protection Team, First Aider or Joey Scout Leader in attendance (in order of priority).

17 Dress Code

Clothing must be appropriate for the active activities and camping, this includes closed in shoes, sun safe clothing and weather appropriate clothing.

18 Uniform

Leaders and helpers must wear either hoporee shirts, uniform or identifiable scouting clothing (which may include group shirts, event shirts etc.) as appropriate to their activity. Joey Scouts must wear Hoporee shirts or uniform or identifiable scouting clothing throughout the event.

19 Photography

Attendees may take photographs of their own youth members with their permission, this permission is implied for parents, leaders, carers and siblings unless specifically requested otherwise. The photography team will be requred to ensure that no photographs of "non-photo" members are published. 

20 Lost property

Lost property will be made available through Branch HQ for one month after the Hoporee. After that it will either be sent to charity or otherwise disposed of.

21 Volunteers

Every individual assisting with the Hoporee is an unpaid volunteer who has given up their time to make this a great event for our Joey Scouts. Please give them the respect and consideration they deserve even if they haven't slept, are grumpy, surly or otherwise human.

22 Welfare

The welfare team is available to look after the welfare of youth and adult members and other participants and attendees. Their recommendations will be implemented but may be overruled by the Mangement team or the Chief Commissioner ACT Branch in writing.

23 Covid

The Hoporee will at all times comply with ACT Health directions in relation to Covid-19.