January 8, 2026

• Introductions

• Jenny Jackson - President 

• Britney Hurlbut - Vice President 

• Nicole Battjes - Treasurer

• Kirsten Judah - Secretary

• Lynnsy Ridge (absent) - Parent Volunteer Coordinator 

• Emily White & Brooke Bailey - Hospitality Committee Coordinators 

• Carly Grace - Glow Party Committee Coordinator 

• Demetria Watts - Spirit Nights Coordinator 

• Stacey Connelly (absent) & Jennifer Harwell - Roll-A-Thon Committee Coordinators

• Jennifer Harwell & Amanda Ashley - Partners in Education Coordinators

• Alexi Etges (absent) - Small Merch Sales

• Matt Morningstar (absent) - Principal

• Cheri DeSoto - Teacher Representative

• Amy Bond - Admin Asst.

• Principal – Matt Morningstar (absent) Amy Bond representing

• President – Jenny Jackson

  • School mascot 

    • shipping by end of next week, hoping it will be here in time for the glow party

    • Looking into who would wear it - hopefully staff

  • Musical instruments

    • Mr. Truhart is asking for glockenspiels and drums

    • Will be ordering today or tomorrow

• Vice President: Britney Hurlbut

• Treasurer- Nicole Battjes

  • Financial report

• Secretary- Kirsten Judah

  • Discussed moving the February meeting. The new date is Feb. 5th at 12:45PM with the potential of turning that into the zoom

• Hospitality Committee Chairs - Emily White and Brooke Bailey

  • Staff holiday party

    • Signups happened at the last minute, but it came together 

    • $680 for Olive Garden with discounts. Had about ⅓ of food left over. Should remember for next year if using Olive Garden. Weren’t enough plates.

  • January - Bethel brew coffee delivery sponsored by Cross Church

    • Loved that there was both hot and iced coffee, but iced coffee was a little more popular

    • Would be a fun tradition to continue with a workday coffee right after winter break.

  • Feb - Valentine teacher treat day - February 9th

  • March - PT Conference meal will be Jason’s Deli Mar. 16th would be the preferred day.

  • Might be doing a Sonic day in April

• Spirit Nights Chair - Demetria Watts

  • December - Light show ticket percentage from 11/21 - 1/3 - $970!!

  • Jan 19 - Slim’s Spirit Event (Weddington only) @4-9PM. Demetria will reach out to see if they can do it all day since there’s no school.

    • Can the school print flyers and send home the week of Jan 12?

      • Update: the district print shop will not print flyers for spirit events. The school will send out texts instead

  • Feb 16 - Starlight Skatium can do the 3:30-5:30 slot, we can price it how we want, but they keep $3. Jenny thinks $5. They currently said they can only do Monday or Tuesday, but Demetria will double check about Friday, Feb. 13th.

  • Modern Mission doesn’t open until Friday, but will call then to see about March

• Glow Party Committee Chair - Carly Grace

  • January 23rd @ 6:00-7:30PM (back up - January 30)

    • DJ is going to set up glow lights ($750 for event, but is paid for by Walmart grants)

    • The PTO owns glow lights if funds are tight in future years.

    • Making a dance floor out of posterboards

    • Photobooth that prints pictures

    • Free tickets for students in need: there will be 5 tickets given to each pack for the teachers to determine. Teachers who feel they need more can reach out. 

    • Needs to reach out to Mr. Morningstar about getting the district to print color flyers about items that can be purchased at the glow party. Amy Bond will send it to Mr. Morningstar to handle if Carly can send the image. It will take 2-3 days.

    • Requesting a daily clickable link

    • Update on pick up for glow party: Officer Odell and Mr. Morningstar are working on this. Officer Odell is requesting two more officers on sight for dismissal. No left turns coming in or out of the parking lot. All cars must enter from the north end.

    • Requesting board to sign up if they are going to be there for glow party. 

      • Needs lots of help to get wrist bands on students during the school day for the glow party

      • Set up can’t start until 3PM

★  Volunteer Committee Chair- Lynnsy Ridge

• Merch chair - Alexi Etges

  • Houndstooth partnership wrap up - made about $200

• Calendar Dates to save:

January

19 - No school 

19 - Spirit Night: Slim Chickens 4-9PM

23 - Glow Party - PTO puts it on and recruits volunteers

February

5 - February PTO Board Meeting 12:45-2PM (possibly change to exec-only zoom)

9 - Staff treat day (parent sign up)

13 - No School

16 - No school (possible make up day)

16 - Pending Spirit Night: Starlight Stadium 3:30-5:30PM

26 - picture day (no volunteers needed for spring picture day)

March

5 - March PTO Board Meeting 12:45-2 PM

14- Mr. Morningstar’s birthday

16 - PTO provided conference meals grab and go

16-17 - PT conferences evening

16-20 Book Fair

23-27 - Spring break

TBD - Spirit Night Modern Mission

Meeting adjourned at 1:42PM

December 11, 2025

• Introductions

• Jenny Jackson - President 

• Britney Hurlbut - Vice President 

• Nicole Battjes - Treasurer

• Kirsten Judah - Secretary

• Lynnsy Ridge - Parent Volunteer Coordinator 

• Emily White & Brooke Bailey (Absent) - Hospitality Committee Coordinators 

• Carly Grace - Glow Party Committee Coordinator 

• Demetria Watts - Spirit Nights Coordinator 

• Stacey Connelly (Absent) & Jennifer Harwell - Roll-A-Thon Committee Coordinators

• Jennifer Harwell & Amanda Ashley - Partners in Education Coordinators

• Alexi Etges - Small Merch Sales

• Matt Morningstar - Principal

• Cheri DeSoto - Teacher Representative

• Amy Bond - Admin Asst.

• Principal – Matt Morningstar

  • Winter Blitz is upcoming, hot cocoa bar, “snowball” fight in PM (marshmallows)

  • Spelling Bee moved so students aren’t missing out on Winter Blitz

  • Themed programing is moving forward in unifying entire school - non-science packs are already starting to move in that direction 

    • Recruitment looks different. Transportation between schools will happen next year but not the following year. (All middle schools will be theme schools the following year - 2027/28.) 

    • Going to lead with parent meetings (potentially in January) rather than students to avoid getting students excited about a program that doesn’t work for parents with transportation issues. 

    • Currently have about 1650 middle schoolers across the district.

• President – Jenny Jackson

  • School improvement purchases (see attached spreadsheet)

    • Total spent so far - just over $15K

    • Eagle Cap will get back to me about items they want to purchase. $2K budget

    • Have not purchased any instruments - may not have enough to purchase but looking into grant options - Free to apply within the district on the PTO level, but it looks like there might be a lot of red tape. Will reach out to Mr. Truehart about the possibility of getting involved. FPEF is unlikely to approve. The cost is about $3500. Will check and see if this is something we could get help with a grant from Tyson.

• Vice President: Britney Hurlbut

• Treasurer- Nicole Battjes

  • Financial report

• Secretary- Kirsten Judah

• Hospitality Committee Chairs - Emily White and Brooke Bailey

  • November snack day - trail mix bar recap

  • Staff holiday party - Dec 15 (DATE CHANGE!)

  • January - Sonic drink day?? Other ideas?

• Glow Party Committee Chair - Carly Grace

  • January 23rd @ 6:00-7:30PM (back up - January 30)

  • DJ - two options (one has done Ramay, one has done Vandergriff) will have to pay for one because all the free ones were booked

    • DJ will take requests but Carly has discussed with the DJs what will not be acceptable music

  • Glow supply purchasing time - trying to avoid time spent in line to buy things

    • one idea is to allow them to purchase at school in advance at recess

    • It would still be available at the event as well

    • Candy and glow items will be around $2 

    • Mr. Morningstar agreed to selling M,W, F

  • Check-in was slow last year. 

    • Idea is to go in Friday during school and give the kids who prepaid a wrist band. 

    • Mr. Morningstar agreed to wrist bands in advance and  suggested a second door for those with bracelets. 

  • Pickup

    • Carly asked Mr. M to Brainstorm ways to improve this process

  • Glow party math lesson (Emily White)

    • Suggests supplying the prices for glow party items and concession items ahead of time with the math teachers so the kids are more prepared

    • Could also have an order they can fill out ahead of time or more parent volunteers to keep them on track while in line

• Spirit Nights Chair- Demetria Watts

  • 11/21 - Arkadia ($75) & Summer Moon (still waiting on check)

  • December - Light show ticket 15% percentage from 11/21 - 12/31 at $325 as of yesterday $35 for once time/$85 for season pass

  • Looking to schedule simple January spirit event ideas: 

    • Chuy’s

    • Slim Chickens was profitable, but a pain

    • Thai Spice

    • Alexia’s checking with Penguin Ed’s

  • Modern Mission possibly for Feb (have been hard to reach to schedule for January)

      ★  Volunteer Committee Chair- Lynnsy Ridge

• Winter Blitz hot chocolate sign up: 8:20-10:20 school will need 6 volunteers to help set up and deliver

• Merch chair - Alexi Etges

  • Houndstooth partnership on winter merch - sales ended 12/10

    • Everything will be mailed out next week and arrive before the holidays

    • Sold 37 shirts and will make $5 per shirt

    • They are super easy to work with and ships directly to parents

    • Was helpful to push out to staff as well

Meeting adjourned 2:15PM

• Calendar Dates to save:

December

11 - Holiday Pop Up Shop - PTO recruits volunteers

11 - December PTO Board Meeting 12:45-2 PM

15 - Teacher/ Staff Holiday Meal (library)

18 - Spelling Bee

22-31 - Winter Break; no school

January

1-5 - Winter Break; no school 

05 - Teacher Work Day

08 - January PTO Board Meeting 12:45-2 PM

19 - No school 

23 - Glow Party - PTO puts it on and recruits volunteers

November 13, 2025

• Introductions

• Jenny Jackson - President 

• Britney Hurlbut - Vice President 

• Nicole Battjes - Treasurer

• Kirsten Judah - Secretary

• Lynnsy Ridge - Parent Volunteer Coordinator 

• Emily White & Brooke Bailey - Hospitality Committee Coordinators 

• Carly Grace - Glow Party Committee Coordinator 

• Demetria Watts - Spirit Nights Coordinator 

• Stacey Connelly & Jennifer Harwell - Roll-A-Thon Committee Coordinators

• Jennifer Harwell & Amanda Ashley - Partners in Education Coordinators

• Alexi Etges - Small Merch Sales

• Matt Morningstar - Principal

• Cheri DeSoto - Teacher Representative

• Amy Bond - Admin Asst.

• Principal – Matt Morningstar

  • Staff has new emergency buttons on their persons that have different codes for alerting the appropriate people - subs included

    • Beacons work regardless of electric power

    • Will call 911 with correct code (there are two levels, one for “I need help” and one for a weapon visible)

    • Help request is silent on the beacons but intruder alert will be announced on all beacons

  • Efforts to improve safe routes to school considering event that happened at crosswalk: reflectors, painting on streets to call attention to bikers/walkers, signs, raised medians on entrances and exits discussed, lights on bikes

  • Next week Spirit Week for United Way

• President – Jenny Jackson

  • SLIP (School Level Improvement Plan) meeting: Title 1 funds spent on interventionists (behavioral and academic) Receive about $100k for this

  • School improvement purchases (see attached spreadsheet)

    • Question from Eagle Cap re: classroom resources for on-site experiences

      • Uneasy to purchase the one time use items as it was not what we communicated we were raising funds for

      • Could consider funding if they are unable to fund another way later in the year

    • RollAThon’s net was $19K, $12K was what was set and ~$15K is available to spend on RollAThon purchases presented

  • RollAThon DJ 

    • Christian music was played by the DJ, Frederick. Several parents who were present noticed. 

      • Kirsten suggested that DJ would not continue to be used and that in the future, the playlist would be presented to Mr. Morningstar and the PTO ahead of time for approval

      • Possible DJ’s for next year are some incoming dads from Root and Holcomb

  • Scheduling 

    • Staff holiday meal - December 17th

    • Pop-up shop - December 11th

    • PTO meeting - December 11th - considering moving it to the 10th

• Vice President: Britney Hurlbut

• Treasurer- Nicole Battjes

  • Financial report

  • RollAThon final net was slightly over $19K

  • Checking balance is ~$30K

  • Surplus taking into account expenses may be ~$5K assuming future expenses go as expected

• Secretary- Kirsten Judah

• Hospitality Committee Chairs - Emily White and Brooke Bailey

  • November snack day on 21st (trail mix bar)

  • Staff holiday party - Dec 17 

• Spirit Nights Chair - Demetria Watts

  • Big Box Karaoke (50% donation) - made $150

  • 11/21 - Arkadia & Summer Moon

  • December - Light show ticket percentage from 11/21 - 12/31

★  Roll-a-thon Committee Chairs - Stacey Connelly and Jennifer Harwell

• Limo ride today marks FINAL incentive for RAT!

★  Volunteer Committee Chair - Lynnsy Ridge

• Merch chair - Alexi Etges

  • Potential Houndstooth partnership on winter merch. For holiday/winter theme item idea, Hound Tooth does spirit wear. Order minimum is $36.

  • Hounds Tooth wants to be considered for future bulk orders - price would be about $10/shirt. They package and ship directly so there’s no work. Nice shirt with three colors.

  • Would like to put a yard sign outside the school to promote it. 

• Glow Party Committee Chair - Carly Grace

  • Date selection - January 23rd  @6:00-7:30PM

  • Back up - January 30

  • Committee meeting following this meeting

• Calendar Dates to save:

November

21 - Arkadia and Summer Moon spirit events

24-28 - Thanksgiving Break; no school

December

11 - Holiday Pop Up Shop - PTO recruits volunteers

11 - December PTO Board Meeting 12:45-2 PM

17 - Teacher/ Staff Holiday Meal (library)

18 - Spelling Bee

22-31 - Winter Break; no school

October 9, 2025

• Introductions

• Jenny Jackson - President 

• Britney Hurlbut - Vice President 

• Nicole Battjes - Treasurer

• Kirsten Judah - Secretary

• Lynnsy Ridge (Absent) - Parent Volunteer Coordinator 

• Emily White & Brooke Bailey - Hospitality Committee Coordinators 

• Carly Grace - Glow Party Committee Coordinator 

• Demetria Watts (Absent) - Spirit Nights Coordinator 

• Stacey Connelly & Jennifer Harwell - Roll-A-Thon Committee Coordinators

• Jennifer Harwell & Amanda Ashley - Partners in Education Coordinators

• Alexi Etges (Absent) - Small Merch Sales (Absent)

• Matt Morningstar - Principal (Absent)

• Cheri DeSoto - Teacher Representative (Absent)

• Amy Bond - Admin Asst.

• Principal – Matt Morningstar

• President – Jenny Jackson

  • Pack furniture

    • Rimmer with Iditarod would like different pack furniture

    • Now that different options are there, going to check back with the packs that didn’t want furniture 

    • Feedback: Eagle Cap said no, Voyager would like money used for something else

  • Husky mascot

    • time frame was too short to order and arrive before RollAThon

    • Looked into other company and cost was $6-8k (Bam Mascots) vs. $3k (Alinco)

    • Brooke recommended Great Mascot for an additional quote

  • RollAThon event day

    • PTO will provide a boxed lunch for volunteers working morning and afternoon shifts (QR code at end of agenda, orders due Tuesday, Oct 14)

• Vice President: Britney Hurlbut

• Partners in Education Chairs - Jennifer Harwell and Amanda Ashley

• Treasurer- Nicole Battjes

  • Financial report 

    • ~$10,800 in banking account

    • Doing well overall staying on budget

    • $320 short on merch budget line - need to try to push it more (Could do pop up events and deliver to families)

  • Debit card hack

    • Dave’s Discount Bins and Ebay charges will show on the account but they were disputed and refunded

    • Debit card that was hacked was cancelled

• Secretary- Kirsten Judah

  • Be sure to fill out thank you form to get thank yous

  • Could reach out to ELA teachers to have students involved in writing thank yous for Roll-A-Thon

• Hospitality Committee Chairs - Emily White and Brooke Bailey

  • Tailgate snack day recap - everyone was very appreciative

    • Need to make sure to start 25 minutes before lunch to account for cafeteria staff

  • PT Conference meal (Jason’s Deli) Considering adding some crockpots of soup - Oct 21

    • Plan on about 60 people

    • Considering some crockpots of soup to go with sandwiches

    • They will have about 30 minutes between school and meetings

    • Carly has bowls that could be used

    • For sponsor ideas: Simmons Bank

  • Pie Day from Village Inn Nov. 20th (backup day 18, 19, or 21 work)

    • Be prepared to cut slices (12 slices each pie)

    • Could reach out to Rymolene’s as well

  • Staff holiday party - Dec 11 

    • Contacted Big Whiskey’s but waiting for response

    • Discussed new dates. Unavailable dates: Dec. 3 (on-site field experience) 10 (off-site field experience), 18 (spelling bee)

• Spirit Nights Chair- Demetria Watts

  • Recap of Creme (20% donation) - made $258

  • 10/23 - Big Box Karaoke (50% donation)

  • 11/21 - Arkadia & Summer Moon (still pending)

★  Roll-a-thon Committee Chairs - Stacey Connelly and Jennifer Harwell

• Pep rally success!

• Recommend handing out shirts Wednesday we decided to pass out Tuesday to try on shirts and make sure fits

• Rescheduled popsicles for Tuesday Oct. 14th - volunteers not needed

• Dip and Dots reward on Thursday Oct. 16th for everyone after 12:45pm

• Pie in the Face (Mr. Morningstar, Coach Craft?) Date TBD

• Silent Disco during recess Oct. 21st

• Date pending for limo ride

• Stacey reached out Oct. 2nd to Spark about needs. Need to reach out again to get them here earlier. First run is 7:55AM

• Currently at $13,425

• Currently at 58% registered

• RAT Workshop today at 2pm

• RollAThon event Oct 17th

★  Volunteer Committee Chair- Lynnsy Ridge

• Flu shot clinic sign up (QR below)

• Merch chair - Alexi Etges

  • Merch - passed out on Tuesday!

  • Additional order

• Glow Party Committee Chair - Carly Grace

  • Date selection - January 23rd @6:00-7:30PM

  • Back up - January 30th

Meeting Adjourned at 1:53PM

• Calendar Dates to save:

October

10 - No School

13 - No School

17 - Husky Roll-a-Thon 

21 - Evening PT Conferences

21 - PT Conference meal - PTO provides

23 - October Spirit Event at Big Box Karaoke (50% donation!!)

24 - No School - Parent Teacher Conferences

November

13 - November PTO Board meeting 12:45-2 PM

15 - Flu Clinic

21 - Arkadia and Summer Moon spirit events (still pending)

24-28 - Thanksgiving Break; no school

September 11, 2025

• Introductions

• Jenny Jackson - President 

• Britney Hurlbut - Vice President 

• Nicole Battjes - Treasurer (Absent)

• Kirsten Judah - Secretary

• Lynnsy Ridge - Parent Volunteer Coordinator (Absent)

• Emily White & Brooke Bailey - Hospitality Committee Coordinators 

• Carly Grace - Glow Party Committee Coordinator 

• Demetria Watts - Spirit Nights Coordinator (Absent)

• Stacey Connelly (Absent) & Jennifer Harwell - Roll-A-Thon Committee Coordinators

• Jennifer Harwell & Amanda Ashley (Absent) - Partners in Education Coordinators

• Alexi Etges - Small Merch Sales

• Matt Morningstar - Principal

• Cheri DeSoto - Teacher Representative (Absent)

• Amy Bond - Admin Asst.

• Principal – Matt Morningstar

  • September was all about academics

    • No inappropriate language for the month of September = a free extra recess at end of month

      • Remind them that “this is not needed” when it happens

    • Teachers meet regularly to look at report card standards and make sure that they are intervening for the students who aren’t meeting standards

    • There are 8 different levels for ELA that they intervene with

    • Georgia Numerousy(?) Project - finds math learning levels

      • Tracy Halligan new director  

      • In school education’s name? Caitlyn? 

    • Intentionally trying to promote more education happening on social media

  • As far as the lock down that happened in Fayetteville schools due to the University of Arkansas threat: there are no check ins and check outs during lock downs. This is because it reduces risk to the students and the truancy officers stay in the building - they are not called off. Staff positioned at every entry/exit door to keep an eye on things. There will be drills to keep everyone educated on how to deal with a lock down. 

  • Free breakfast: 

    • Students should aim to get there by 7:25 to make sure they have time for breakfast 

    • Mr. Morningstar is going to get a poll on how many kids are eating breakfast now and then will make an announcement to the school in case kids don’t know and check again to see if it makes a difference

• President – Jenny Jackson

  • Presidents Council update

    • Focus on the Future site

    • City Council needs to rezone land for new Ramay building. 

    • Can share petitions for both sides, but encourages everyone to read up on the information including the minutes that show the process of this decision

  • NEW Hospitality chairs

    • Welcome Emily White and Brooke Bailey!

  • Fundraising project vote - total suggested would amount to about $23,000

• Quotes:

  • Additional pack furniture: $13,000 or more

    • Survey sent to teachers

      • Denali - Yes, same as what they got last year

      • Eagle Cap - No

      • Voyageurs - No (request to have the money to spend on the kids - “We would love to use it towards supplies, experiences, and other needs the packs see necessary”)

  • Music equipment: (Grand total = $3,500)

    • 3 xylophones = $2,000 

    • 5 drums - $300 x 5 = $1,500

    • One parent noted that perhaps a FPEF grant or music grant could purchase these items - next application is due in October, but since this is rounding out a collection vs. starting something new and innovative, they are less likely to support it per Mr. Morningstar

  • Four tetherball sets installed in-ground: (Grand total = $2,360 + install fee)

    • $500 each = $2,000

    • Installation fee $?

    • 12 tetherballs - 12 x $30 = $360

    • Would need to figure out where they would go - previous tether balls were removed when a road was put in and they were supposed to be reinstalled, but never were - garden area is out because it gets spongy

  • Recess equipment: (Grand total = $1,144.65)

    • 4 steel basketball nets - $200

    • 20 basketballs

      • 3 sets of 6 multicolor balls - $345

    • 10 soccer balls

      • 2 sets of 6 multicolor balls - $139.90

    • 20 4-square/gaga/kick balls

      • 3 sets of 6 multicolor balls - $299.85

    • 10 footballs

      • 2 sets of 6 multicolor balls - $159.90

  • Husky mascot costume: $3,000 (Alinco Costumes)

    • Want to make sure there is staff willing to wear it so that it is actually used

    • It was felt that the kids would enjoy it, but we would need to make sure there is a bouncer as this age can get rough with mascots. 

    • If we do this, we could create a “name the mascot” form

• Vice President: Britney Hurlbut

  • RollAThon shirts ordered!

• Partners in Education Chairs - Jennifer Harwell and Amanda Ashley

• Treasurer- Nicole Battjes

  • Financial report

• Secretary - Kirsten Judah

  • Don’t forget to update the thank you form if you want thank you’s written

• Hospitality Committee Chairs - Emily White and Brooke Bailey

  • Tailgate snack day - Sept 18 - will be creating a signup for homemade dips

  • PT Conference meal - Oct 21

    • Looking for businesses that could sponsor meal

    • ~45 staff would be here for parent teacher conferences that would need a meal. A google form was really nice last year. Send the form to Amy Bond and she will share it with those that need it.

  • Set date for holiday party - Dec. 11th; Location - library last year

• Spirit Nights Chair- Demetria Watts

  • Recap of My-T-By-Design - made $150

  • 9/20 - Creme (20% donation)

  • 10/23 - Big Box Karaoke (50% donation)

  • Vote for November: Arkadia vs. Modern Mission

★  Roll-a-thon Committee Chairs - Stacey Connelly and Jennifer Harwell

• Oct 1 at 2PM kickoff/pep rally 

• Oct 9 at 2PM RAT Workshop 

• Donut party is for kids can get 60% registration? 

• Oct 14 or 16th Dip and Dots - $17,500 level reached (total students is 491; staff 70 - total cost is $1.5 per cup) - needs to be after 1pm 

• Oct 17 - Rollin with the Huskies Roll A Thon - DJ is confirmed - Frederick Lalanne - Need more speakers

• Using Woodstone donation for pizza parties for the top two classes - Mr. Morningstar will need to see if pizza can be served during lunch or have to be after 1PM

• Oct 21st - Grand Prize - Silent Disco for top 135 sellers - parent teacher conferences 

• Prizes: Need to share with Mr. Morningstar and Amy Bond to make sure these will work.

  • Free registration prize: bookmarks

  • $5000 total raised - button

  • $7500 popsicles at recess

  • $10,000 water bottle stickers

  • $12,500 pie in principal’s face

  • $15,000 Fundraiser T-shirts

  • $17,500 dip and dots

  • $20,000 silent disco

  • Top class in each grade after fall break - silly string (in advisory class)

  • Pizza for top class in each grader at end

  • Lollypop pull

  • Limo ride to locomotion? (other ideas: top golf, fast lane, altitude)

  • Pop up prizes

• Spreadsheet (2nd tab) for board to help acquire pop up prizes

• Volunteer Committee Chair- Lynnsy Ridge

  • Committees and Pack Partners spreadsheet is updated

  • Picture day sign up

• Merch chair - Alexi Etges

  • Merch

    • Clothing $208 raised - about $2 per item; est. arrival end of month

    • Sock order 16 socks ordered along with a few misc. Items

    • Will consider doing another round in the winter

• Glow Party Committee Chair - Carly Grace

  • Date selection - January 23rd? (30th as backup) @6:00-7:30PM - will think it over before confirming 

Meeting adjourned at 2:44PM

• Calendar Dates to save:

September

20 - September Spirit Event at Creme (20% donation)

30th Picture Day

October

01 - Roll-a-Thon Pep Rally/ website kickoff (PTO will need to recruit volunteers)

09 - October PTO Board meeting 12:45-2 PM

09 - RollAThon workshop 2-3pm

10 - No School

13 - No School

17 - Husky Roll-a-Thon (PTO will need to recruit volunteers in addition to the committee)

21 - Evening PT Conferences

21 - PT Conference meal - PTO provides

23 - October Spirit Event at Big Box Karaoke (50% donation!!)

24 - No School - Parent Teacher Conferences

TBD Flu Clinic - Amy told me that since FPS started using Medical Arts pharmacy, there is not a need for parent volunteers. They bring a large number of staff. 

December

11 - Staff Winter Luncheon

August 26, 2025 - General Meeting

Meeting began 7:05pm

Executive board: Jenny Jackson, Nicole Battjes, Britney Hulbut, Kirsten Judah all present

About 30 parents attending.

• Principal Report: Mr. Morningstar

  • Introductions

• President Report: Jenny Jackson

  • Shared Holt Glossary to find terms that students or staff may use that parents may not know what they mean

  • Fundraiser - Roll-A-Thon

    • Upcoming pep rally Oct. 1st

    • Event Oct. 17

  • What we do: 

    • Glow Party

    • Teacher/Staff snacks and meals throughout year including holiday party

    • Volunteer involvement needs throughout the year

  • Project Ideas for Fundraiser: 

    • Pack furniture ($13,000 last year for all packs)

    • Equipment for music classroom (3 - xylophones for $2,000 and more drums $300/drum)

    • Tetherball

    • Husky mascot costume

    • Recess equipment (whatever items there aren’t enough of)

    • Presented QR code so parents can vote

• Treasurer: Nicole Battjes

  • Presented projected budget for 2025-2026

    • A notable change is to add a second scholarship for a former Holt graduating senior. 

    • Jenny moved to vote on the budget. Kilby Kirkconnell voted to approve budget. Carly Grace seconded.

• Upcoming Spirit Events

  • Crème Saturday, September 20th at 2730 N College Ave. ALL DAY!

  • Big Box Karaoke Thursday, October 23th at 115 N Block Ave. NO SCHOOL FRIDAY Oct 24!

Meeting Adjourned 7:28PM

• Calendar dates to save:

September

01 - No School - Labor Day

11 - September PTO Board meeting 12:45-2 PM; Roll-a-Thon workshop 2-3pm

18 - Staff Snack Day

20 - September Spirit Event at Crème (20% donation)

30 - Picture Day 

October

01 - Roll-a-Thon Pep Rally/ website kickoff 

09 - October PTO Board meeting 12:45-2 PM

10 - No School FALL BREAK

13 - No School FALL BREAK

17 - Husky Roll-a-Thon 

23 - Evening PT Conferences

23 - PT Conference meal - PTO provides

23 - October Spirit Event at Big Box Karaoke (50% donation!!)

24 - No School - Parent Teacher Conferences

August 14, 2025

Meeting called to order 12:48PM

Carly G. motioned to approve July meetings and Jennifer H. seconded.

• Introductions

  • Jenny Jackson - President; 

  • Britney Hurlbut - Vice President; 

  • Nicole Battjes - Treasurer; 

  • Kirsten Judah - Secretary;

  • Lynnsy Ridge - Parent Volunteer Coordinator; 

  • Audrey Best - Hospitality Committee Coordinator; (Absent)

  • Carly Grace - Glow Party Committee Coordinator; 

  • Demetria Watts - Spirit Nights Coordinator; (Absent)

  • Stacey Connelly & Jennifer Harwell - Roll-A-Thon Committee Coordinators

  • Jennifer Harwell & Amanda Ashley - Partners in Education Coordinators

  • Alexi Etges - Small Merch Sales

  • Matt Morningstar - Principal (absent)

  • Cheri DeSoto - Teacher Representative

  • Amy Bond - Admin Asst.

• Principal – Matt Morningstar

  • Looking into getting a grant for a portable planetarium that could also be used by other schools in the area

• President – Jenny Jackson

  • Contact info list

  • Calendar recap - 

    • Open House 8/6, 4:30-6pm

      • Gave out close to 500 bags of popcorn (6 bags from Malco)

      • Jennifer B made two balloon arches - were used in the entrances after open house 

      • Sold merch

      • Handed out parent flyers

    • Back To School Staff Breakfast - 8/7, 8am 

      • Success! Huge shoutout to Audrey for her execution of this breakfast. The staff was very thankful.

• Calendar dates to save

• Pack Informational and Title 1 night- 8/26, 6pm

• PTO General Meeting after Pack info night - 8/26, 7pm approx. in library

  • Would like to talk about ideas for what to spend fundraising money on

  • Talk about Partners in Education

  • Will sell merch before/after

  • Will get cookies or other sweet treat for parents/kids who come

• September PTO Board meeting 9/11, 12:45-2 PM; Roll-a-Thon workshop 2-3pm - need t-shirt sizes from pack teachers ASAP (by Wednesday Aug. 20th) Amy will give roster for classes for sorting shirts

• Note the calendar QR code at end of agenda for real-time updates

• PTO meets the second Thursday of each month from 12:45 - 2pm

• Link catalog QR code

• Vice President: Britney Hurlbut

  • RollAThon

    • Pre-ordered 500 shirts on tax-free weekend (8/2-3). They were out of maroon but will think about changing it to white with a colorful image on the shirt or a different color shirt. Will get quotes on differences. For image, thinking about “proud to be part of the pack”. Looking into Gilded tri-blend for material. 

• Treasurer- Nicole Battjes

  • Pack Support Money given - $1534 spread over all packs

  • Reimbursement procedures: Turn receipts into Nicole and she will write a check, but preference is to have Jenny, Britney, or Nicole purchase it with their debit card.

  • Reminder that board members have to take cash/check

  • Policies about counting money after an event - two people have to count and fill out a form

  • Financial report - $10,082 bank balance 

  • Budget will be voted on at General Meeting

  • Expense tracking sheet for committee chairs

  • $171.38 in donations from flyer at open house

• Secretary- Kirsten Judah

  • Thank you note assistance procedures

    • Fill out this document if you have a thank you that needs to be written

    • Can request thank you cards if you want to write one personally - text or email Kirsten

  • Husky Headline Procedures

    • Reminder email will go out on Monday

    • Updates for Husky Headlines should be in the document by 8PM Wednesday

  • Website - we have one! 

• Partners in Education Chairs - Jennifer Harwell and Amanda Ashley

• Hospitality Committee Chair- Audrey Best (absent)

  • Back to School Breakfast recap -thank you, helpers!

  • Snack / Drink Day plans - tentative snack date Sept 18 (Amy Bond will let us know after meeting)

• Spirit Nights Chair - Demetria Watts (Absent)

  • Master Blaster spirit event in July brought in $100 

  • Next up:

    • 8/22 - My-T-By-Design (therapeutic art studio) 5-8pm (15% donated) - missed showing up in the newsletter, so would like to have a text go out

    • 9/20 - Creme (20% donation)

    • Would like to look into Modern Mission and Arkadia

• Roll-a-thon Committee Chairs - Stacey Connelly and Jennifer Harwell

WHAT: 

• 9:30AM Monday Aug. 18th Roll-A-Thon meeting with Stacey, Jennifer, and Jenny

• Waiting to hear from FHS cheerleaders for pep rally

• Would like to promote signing up for roll-a-thon help in a text next week

• Third annual fundraiser for HMS - goal is to raise $20,000 for…ideas:

  • mascot costume

  • more pack furniture

  • school-wide field trips

  • New music teacher mentioned wanting drums

  • Tetherball

  • (removed) bike racks - found a solution

• $4500 budget for expenses

• Students will bike, rollerskate, scooter, skateboard etc around the track or along the trail led by Mr M and coaches. They will participate with their pack during a designated time. At the finish line they will celebrate with a "color party," popsicles, and DJ. 

• ALL students get to participate regardless of fundraising ability. ALL students receive prizes - including Holt t-shirt provided by PTO. 

WHEN:

• kickoff/pep rally Wednesday, Oct. 1 at 2pm

• Rollin with the Huskies Roll A Thon - Friday Oct 17

• committee meeting following next meeting 2-3 (distribute t-shirts, fill color bottles)

  • Need shirt sizes from teachers

  • Need shirt design

HOW:

• PTO/HMS collaboration

• partner with Spark Foundation

• committee/volunteers

• Get Movin' fundraising platform

• Need to get approval from Mr. Morningstar for a foam party as a prize

• Volunteer Committee Chair- Lynnsy Ridge

  • Parent PTO Form responses 

    • Not a whole lot yet but will promote it in the next week

  • Pack Partners - push in Husky Headlines

• Merch chair - Alexi Etges

  • Merch

    • Spirit Wear on sale through Skyline until August 31st

    • Should get by end of September

    • Small merch and socks on sale through Google Form through Aug 31st

    • Alexi will be gone for the Aug. 26th title 1 night so will need to have the table covered by other board members

Meeting adjourned at 2:03PM

• Calendar Dates to save:

August

22 - August spirit event at My-T-By-Design (therapeutic art studio) 5-8pm (15% donated)

26 - Pack Informational and Title 1 Night 6:00 pm 

26 - PTO General Meeting approximately 7pm (immediately after pack info night) in the library

September

01 - No School - Labor Day

11 - September PTO Board meeting 12:45-2 PM; Roll-a-Thon workshop 2-3pm

20 - September Spirit Event at Creme (20% donation)

30 - Picture Day

October

01 - Roll-a-Thon Pep Rally/ website kickoff (PTO will need to recruit volunteers)

09 - October PTO Board meeting 12:45-2 PM

10 - No School

13 - No School

17 - Husky Roll-a-Thon (PTO will need to recruit volunteers in addition to the committee)

23 - Evening PT Conferences

23 - PT Conference meal - PTO provides

23 - October Spirit Event at Big Box Karaoke (50% donation!!)

24 - No School - Parent Teacher Conferences

TBD Flu Clinic - PTO recruits volunteers

July 17, 2025

Meeting began 1:05PM

• Introductions

  • Jenny Jackson - President; 

  • Britney Hurlbut - Vice President; (Absent)

  • Nicole Battjes - Treasurer; 

  • Kirsten Judah - Secretary;

  • Lynnsy Ridge - Parent Volunteer Coordinator; 

  • Audrey Best - Hospitality Committee Coordinator; 

  • Carly Grace - Glow Party Committee Coordinator; 

  • Demetria Watts - Spirit Nights Coordinator; 

  • Stacey Connelly & Jennifer Harwell - Roll-A-Thon Committee Coordinators

  • Jennifer Harwell & Amanda Ashley - Partners in Education Coordinators

  • Alexi Etges - Small Merch Sales

  • Matt Morningstar - Principal

  • Cheri DeSoto - Teacher Representative

  • Amy Bond - Admin Asst.

• Principal – Matt Morningstar

  • Yondr Pouches will be mandatory this year

    • Phones and watches go into Yondr pouch at 8AM and stay in their locker until 8th period

    • Magnet release key will be stationed in each 8th grade classroom and 4-8 in the hallway

    • Enough time will be allowed for science pack students riding the shuttle

  • What type of parent information nights would be of interest? Internet Safety, Parenting Ideas, School based functions?

  • Fundraising - there will be a school based & ran one for choice this year potentially

    • Plan to ask for donations (after the roll-a-thon) for specific experiences like ONSC. 

    • They do not plan to sell things as a fundraiser.

  • Choice Programming and Field Experiences:

    • Will be moving to “theme” rather than “choice”

    • Goal for this year: 1 experience per month with all packs 

    • Goal for next year: scaling up to full school theme

    • School wants to be relevant with the community and take the experiential learning to be meaningful learning that can be applied to life and career choices

  • We may have a potential partner for a back to school event...free earbuds for every student with a speaker from the UofA (Taylor Green). Considering wired headphones instead since ear buds aren’t allowed at school.

  • Info going out in newsletter next week

    • Open House

    • Bus transportation sheet

    • Yondr pouches to be handed out

    • Supply list

    • How to put money in account for food

    • Traffic patterns/drop-off

    • Back to school check-in reminder

    • Badges and ID’s - how to get new ones

    • Merch

  • New Music teacher:

    • There will be 3 music performances this year

    • Would like to grow instrument education

• President – Jenny Jackson

  • Org Chart Review

  • Holt Glossary QR code at bottom of agenda

  • Calendar overview - Beginning of Year dates to save

    • Open House 8/6, 4:30-6pm

    • Back To School Staff Breakfast - 8/7 ready at 8am 

      • For sign-up genius - can have an option to send $5

      • Staff breakdown

        • Certified - 40

        • Classified - 10

        • Custodial & Kitchen - 10

        • Office, Nurse, SRO, Designee, Psych - 6

        • Admin - 2 

    • August PTO Meeting - Aug. 14th @12:45-2PM (2nd Thursday of each month - aside from special circumstances)

    • Pack Informational and Title 1 night - 8/26, 6pm

    • PTO General Meeting after Pack info night - 8/26, 7pm approx.

    • Roll-a-thon PEP RALLY Wed. Oct 1st

    • Roll-a-thon EVENT Fri. Oct. 17th 

      • Downside is fall break is Oct. 10-13

      • To verify dates with Stacey Connelly - Done (JJ)

    • Spirit Night upcoming ideas:

      • Creme (waiting for owner to get back from Canada)

      • Master Blaster (Mr. Morningstar will check to make sure school approved) Suggested date: July 31st 

      • School-wide texts can go out to remind parents

  • Open House (8/6) Details

    • Need volunteers to work table; hand out popcorn and sell merch

    • Is fine to hang balloon garland the day before

    • Giving out popcorn donated, in part, by Malco

    • Having a photo table runner, a step and repeat backdrop behind

    • Will have a new flyer with PTO info

• Treasurer- Nicole Battjes

  • Preliminary Budget overview and budget report.

    • End of June had ~$12K 

    • $435 insurance that is required is the only expense so far this year

    • Any extra earned from PIE will go toward yearly goal for students

    • Added two $500 scholarships for budget this year instead of one. 

  • Pack Support Money - PTO brings each pack to equal amounts of money used directly on kids (ex: popsicles, lab supplies, tie-dying shirts, etc) $1300 budgeted

• Partners in Education: Jennifer Harwell & Amanda Ashley

  • So far, $5750 in PIE

  • Need to order a week before the signs need to be up 

• Roll-A-Thon: Stacey Connelly & Jennifer Harwell (led by Jenny Jackson today)

  • Pre-order shirts on tax-free weekend (8/2-3)

    • Last year’s numbers

      • YM - 68

      • YL - 170

      • AS - 156

      • AM - 56

      • AL - 16

      • AXL - 14

      • Total - 480

    • Need to get closer to 525 total number of students

    • Any shirts we have to order later (if we’re short) those will require PTO to pay taxes on those additional orders

• Dates: Oct. 1 - 17th (pending final approval)

  • Keep calendar clear of field trips during those 2.5 weeks, if possible

• Fundraising goal ($20k) Ideas:

  • mascot costume

  • more pack furniture

  • school-wide field trips

  • New music teacher mentioned wanting drums

  • Tetherball

  • Bike racks (2 more - currently have 4)

• Merch Sale: Alexi Etges 

  • Pennants, magnets

  • Locker swag

  • Car decal

  • Socks - multiple patterns

  • Silicone wrist bands

  • Fabric scrunchies

  • Trucker hat

  • Notebook

  • Think merch for parents

  • Fanny pack

  • Bookmarks

  • Yard sign for Holt Huskies

  • Mr. Morningstar said there is an option to take over shirt sales (library is funded through book fair and is fine with handing it over) Skyline and Big Frog are printing options

  • $400 budget

Meeting Adjourned at 2:59PM

Old Minutes:

July 15, 2024 Meeting

Holt PTO Executive Committee

Attendees: Carly Grace, Matt Morningstar, Amy Bond, Amber Holtz, Kasey Karnes, Nicole, Battjes, Jenny Jackson

• Principal’s Update

  • Joe Holt Legacy Project Update

    • Type and Placement are approved

    • Building and installing before school starts is the plan

  • Changes for upcoming year

    • School has a representative to assist with and consult on School Choice Program 70% paid for by district 30% by school

    • Choice program won’t follow the bell schedule so that all teachers can teach every student; their class lengths will be shorter

  • Student ID badges implemented for upcoming year

    • students will wear them daily and must have them to ride the bus

    • School can reprint as needed (possibly for a fee)

  • Phones and watches will not be allowed (can leave in locker)

  • 3 Days of Basecamp

    • Continuation from last year

    • Team building relationships and behavior

    • Friday will be first “normal” day of school

  • New Student Ambassadors with Mrs. Brunk (counselor)

    • Would we want to implement a folder to give to new students or parents of students?

    • Or would we want to send a canned email/s’more with important information about the school/PTO?

  • Cracking down on “walker” carpool and how kids dismiss from the building to avoid accidents, etc.

  • Branding committee 

    • Katie Jackson will take on this responsibility and work with MM on social media for the school

  • Chromebooks staying at school again

  • Lockers will be used and cell phones inside of them

  • MM will send out something about Modern Mission

    • Smore with PTO information 

    • MM Less likely to send a text, but we can schedule it in advance for more success

• President’s Report

  • Org chart review

  • Glossary overview

    • Pack partners- A team that normally consists of one lead and 1 or 2 more parent volunteers that communicate with the child’s pack teacher to see if the pack needs organizational and/or activity support.  These are normally for pack events in the school day.

      • Can reach out to all parents for donations (snacks, etc)

      • Pack money is spent on

        • storage tubs for projects

        • games, balls for rewards

        • Awards

        • notebooks, pens, popcorn

        • tie-dye supplies for t-shirts

        • cookies, ice cream, crafts

    • PBIS-  PBIS stands for Positive Behavior Intervention & Supports. We reward this on a period by period basis with PAWS Points. They earn these and can spend them weekly in PAW-Mart. 

    • Paw Mart / paw points - Paw mart is a store where kids save up on PAW Points to buy “treasure box” items.  Kids often save up to get a BIG Ticket Item which is 1000 points. Those BIG Ticket Items are to places like Altitude, Devil's Den, Modern Mission, Top Golf Gift Cards and many more!

    • Friday Schedule - An alternate schedule that shortens class periods to enable a time at the end of the day for a special event listed below.

      • Club Day Schedule- The end time of the day will be for the 5-6 Pack Clubs that the students get to sign up at the beginning of each semester.  This will happen at least once a month.

        • Pack-based only starting this year

        • Can ask the kids what kind of clubs they want

        • Science Explorer packs have flex schedule; so they need to operate on their own club schedule 

      • Pack Day Schedule- The end time of the day will be for the Pack to have a whole pack time together.  A reward or meeting can take place during this time. This will happen at least once a month.

      • Summit Day Schedule- This is usually on the last Friday of the month.  The whole school will be together and have Pack competitions (most Summits) and a small message (possibly a guest) to unify, celebrate, and rally school spirit.

  • Monday - Thursday = same bell schedule

• To Do: Add MM as an authorized user to FB and instagram

• Brainstorming new event ideas

  • PTO can give each student a piece of candy/merch (get donations from Sam’s) on Valentine’s Day

• Calendar

  • Modern Mission - 7/24 3:30-4:30; arrive at 3

  • Arkadia/Summer Moon spirit night - 8/9

  • Open House 8/14

  • Back to school breakfast 8/15

    • Biscuit bar at 7:30/7:45am

    • Amber will send out email with needs

    • May need volunteers to help with setup

  • First Day of School 8/20

  • Pack Info and Title 1 night 9/12

    • Sell merch

    • Carly to talk and give out info (PTO insta, etc)

  • PT Conference meals

    • PTO to provide meal on the Oct 22nd

• PTO Monthly Meetings

  • 12:45pm on the 3rd Thursdays 

    • Cheri leaves at 1:27pm

    • Kirsten needs to leave at 2pm to pick up kid

  • Would like for meetings to be formatted presentation-style and then breakouts at the end for specific committees, if needed

  • Meeting in August

    • Aug 29th at 12:45

• Open House

  • We can set up as early as 7:30am

  • Walk in the front door and families go to respective pack areas

  • Cafeteria at the end to visit with partners 

    • Busing

    • Scouts

    • Money to lunch account

    • Popcorn at PTO booth

  • Malco - BOGO $25

    • Plan to get 4 bags

    • Order extra red baggies to hand out 

  • Sell croc charms/keychains, socks, stickers

  • Sell 15 of each (2) sock designs and then hand out an order form if we sell out

    • 10-day turnaround on socks

    • Can sell at Parent info night

  • placard with QR code to parent survey

  • instagram and fb accounts on display

  • Kids on a tight leash if they come during Open House set-up

• Merch prices

  • Croc charms - $5

  • Keychains - $1

  • Combo (2 charms, keychain, limited edition Holt sticker) - $10

  • Socks - $10

  • Sticker - $2

  • Sticker sheet - $5

• Table runner and step and repeat ordered with Holt logo

• Partners in Education paperwork still waiting at district level, MM thinks it will go forward

  • Would love everyone to reach out to a business and ask 

  • MM can send a PTO informational s’more 

• Back to School/PTO flyer things to include:

  • spirit nights

  • merch

  • Survey QR

  • partners

  • Parent info night date with PTO meeting after?

  • roll-a-thon dates

• Treasurer

  • Prelim budget passed out

  • Pack money breakdown

    • $657.56 pay out before roll-a-thon to bring every pack up to $300/pack

    • Teachers can spend that money immediately 

Meeting adjourned

August 29, 2024 Meeting:

• Introductions

  • Carly Grace - President; 

  • Jenny Jackson - Vice President; 

  • Nicole Battjes - Treasurer; 

  • Kirsten Judah - Secretary;

  • Kasey Karnes - Parent Volunteer Coordinator; 

  • Heather Fite - Roll-A-Thon Committee Coordinator

  • Amber Holtz - Hospitality Committee Coordinator; 

  • Kalisha Henry - Glow Party Committee Coordinator; 

  • Merin Macechko - Spirit Nights Coordinator (Absent)

  • Cheri DeSoto - Teacher Representative

  • Amy Bond - Admin Asst.

  • Jennifer Harwell

• Principal – Matt Morningstar

  • Joe Holt Legacy Project Update - delayed due to health issues

  • Great first year so far! Some kinks with transportation and schedules, but mostly great.

  • Transportation - have GPS tracking and video, badge sign in working

  • 456 students

  • Annual project ideas

    • Track needs repairing - $1000 to repair and reseal

    • Gym speakers need upgrade with addition to speaker in swingset area where students can hear from whole outdoor space. Would like to add in bluetooth capabilities for sound system. ~$2,000-3,000

    • Interactive board for playground - less than $2,000

    • Screen in library is on the verge of breaking - new automated screen is ~$2,000

• President – Carly Grace

  • Org Chart Review

    • Would like to consider adding a fundraising coordinator for next year

  • Bylaws were updated. We will review and vote to approve in September meeting.

  • Insurance - we are now insured!

  • Pack support - support given in July but will decide if more is possible after roll-a-thon

  • Created a glossary for Holt terms - will keep it updated for new board members

  • Calendar Recap - 

    • Open House 8/14 

      • Purchased and sold items - broke even so far and will continue to sell

      • Jennifer did the balloons

  • Calendar dates to save:

    • General PTO meeting immediately following Pack info/Title 1 night around 7pm in library

      • Volunteer to help set up / move backdrop(Heather will help with set-up around 5:30)

  • PTO General Meeting Details around 7pm (immediately after Pack info/Title 1 night) on Sept 12 in the library

    • Need volunteers to work merch table

    • Having a cookie cake to draw interested (donated by Great American Cookie)

• Vice President: Jenny Jackson

  • Registered & 501c3 Update - we are registered and are an official non-profit now!

  • Board approved to update tax ID on current banking account or close account to transfer to and open new account with updated tax ID (whichever is recommended by the bank)

    • Carly Grace made a motion to approve changing the tax ID number on our bank account; if not possible, to and open a new account and transfer 100% of funds over to it and close the old account within 60 days of opening a new account.

    • Kasey Karnes seconded

    • All in favor; none against

  • Partners brought in over $4,000! 

• Treasurer- Nicole Battjes

  • Reimbursement procedures

    • Contact Nicole, Carly or Jennifer to use debit card when possible for expenses

    • If reimbursement is required fill out Google form, once form is submitted Nicole will write you a check

  • Reminder that only board members can take cash/check

  • Policies about counting money after an event: Two board members need to count and verify end of day income for events

  • Financial report- July/August

  • Budget Proposal - roll-a-thon goal is larger than proposed budget, but don’t want to overestimate

  • Pack support given in July - $657.56

• Secretary- Kirsten Judah

  • Thank you notes - please fill out document for any thank you’s you want me to send

    • Idea for kids to write thank you notes (for partners perhaps) for a more personal touch

  • Husky Headline Procedures - email what you want by Wednesday 8pm

  • Website Update

• Roll-a-thon Committee Chair - Heather Fite

WHAT: 

• Previous cookie dough sales didn’t have much participation and the percentage of funds raised that went to the PTO was not great. Pivoted to Roll-A-Thon last year.

• Students will bike, rollerskate, scooter, skateboard etc around the track or along the trail led by Mr M and coaches. They will participate with their pack during a designated time. 

  • At the finish line they will celebrate with a "color party," popsicles, and dj (keeping color party on same day is the preference for Matt) 

  • Will communicate about preparing for color party at end of event

  • Need a method of thanking custodians because of the added mess

WHEN:

• Thursday, August, 29 2-3PM committee meeting following today’s meeting (select prizes)

• August 30 zoom get moving zoom

• September 19 2-3PM committee meeting following next board meeting (distribute t-shirts, fill color bottles)

• Friday, Sept 20th: kickoff/pep rally 

• Friday, Oct. 4: Roll A Thon Event

• Friday, Oct. 11: Website closes

HOW:

• 
  

• PTO/HMS collaboration

• partner with Spark Foundation

• committee/volunteers

• Get Movin' fundraising platform

GOAL:

• $20,000

• Get Movin’ Platform has a 15% processing fee

  • Board said they would be happy to collect cash and check for those that want in order to save 15% fee from Get Moving

• Prizes:

  • Opt: 1 Prizes when certain goals are reached

  • Opt: 2 Afterparty on specific dates

  • Prizes are given for registering and possibly packs with largest percentage of registration

  • Prizes will be decided today at committee meeting

  • All students get to participate in roll-a-thon despite donations (racing wheel chairs and trikes can be available if needed)

  • All students will receive rewards as goals are reached

  • All students will receive a shirt which has been ordered

• Hospitality Committee Chair- Amber Holtz

  • Back to School Breakfast recap -thankyou, helpers! Was able to get everything donated!

  • Pending surprise snack donation in September

  • Snack / Drink Day plans -tentative snack date Sep 20

  • Estimate of people to feed for PTC meals - 

    • plan for about 70 people for meals and snacks - custodial staff includes 5 - custodial staff need a little extra attention as they are not assertive in getting treats

• Volunteer Committee Chair- Kasey Karnes

  • Parent PTO Form responses - Volunteer spreadsheets complete and up to date for each committee

    • Yellow highlighted names are people looking to help wherever

  • Pack Partners - second call for volunteers for certain packs in Husky Headlines

    • Copper Dog, Yukon Quest, & Denali

    • Ways to help:

      • Winter blitz

      • Pancake breakfast

      • Organizing snacks for testing & keeping teacher’s bins full

• Spirit Nights Chair- Merin Macechko (absent)

  • Summer Spirit Nights were: Modern Mission, Arkadia and Summer Moon 

Meeting adjourned at 2:02pm

Upcoming dates:

September

02 - Labor Day

TBD - September Spirit Event

12 - Pack Informational and Title 1 Night 5:30 & 6:00 pm 

12- PTO General Meeting ~ 7:00pm (immediately following Pack info night) in the library

19 - September PTO Board meeting 12:45-2 PM; Roll-a-Thon workshop 2-3pm

20 - Roll-a-Thon Pep Rally/ website kickoff (PTO will need to recruit volunteers)

October

4 - Husky Roll-a-thon (PTO will need to recruit volunteers in addition to the committee)

TBD - October Spirit Event

10 - October PTO Board meeting 12:45-2 PM

22 - Evening PT Conferences

10/22 - PT Conference meal - PTO provides 

25 - No School - Parent Teacher Conferences

TBD Picture Day

TBD Flu CLinic - PTO recruits volunteers

September 12, 2024 General Meeting

In attendance: (24)

Qwayshawna Moore, Corbett Warren, Andy Warren, Heather Thomas, Adam Lentz, Peter Etges, Lexi Etges, Emily Money, Pam Hershberger, Dalila Mesia, Laurie Gibbs, Michelle Lynch, Mistie Manten, Kirsten Judah (PTO Secretary), Rachael Eichenberger, Kasey Karnes (Parent Volunteer Coordinator), Kristina Smith, Priscilla Ford, Michelle Hodges, Jenny Jackson (PTO Vice President), Merin Macechko (Spirit Night Coordinator), Carly Grace (PTO President), Nichole Battjes (PTO Treasurer), Matt Morningstar (Principal), Heather Fite (Roll-A-Thon Committee Coordinator)

President: Carly Grace

• Presented Glossary

• What the PTO does: 

  • PTO Breakfast

  • Candy Grams have gone away

  • Teacher Treats

  • Roll-A-Thon Fundraiser

• School Improvement Project Ideas

  • Basketball/Pickleball court lines- one quote came back $9k for lines and 18k for resurfacing and painting

  • Pack Area Furniture $2-3000 per pack

  • Technology & Audio Visual (Bluetooth, replace gym speakers, outdoor speaker loud enough to reach edge of playground, library projection screen replacement)

  • Parents commented on the value of getting good speakers being a high priority to them, adding a message board for emergency communications as well, parents stressed safety being important to them

• Board meetings are open, but parents need to email ahead their topic for agenda if they want to bring something up as it is a meeting that is limited to time– holtmiddleschoolpto@gmail.com

Treasurer: Nichole Battjes

• Presented 2024/2025 budget

  • Carly moves to approve 

  • Adam Lentz seconded approval

  • Unanimous approval

Fundraising: Heather Fite

• Fundraising past: Cookie dough fundraiser

• New fundraising strategy goal: 

  • Something more inclusive

• Roll-A-Thon

  • Not a lot of overhead expenses

  • Everyone participates

  • Oct. 4th: Rolling with the Huskies at the end of the bike unit

    • They can ride from here along Clabber Creek toward Sam’s Club OR

    • Can ride on track on school grounds

  • Friday Sept. 20: Pep rally

  • Thursday Sept. 19 2PM-?: Team preparing for event. Anyone is welcome!!!

Spirit Nights: Merin Macechko

• Sept 18 3:30-7:30 Andy’s Frozen Custard on Joyce - bring flyer

• We will be having an event about every month!

Meeting adjourned at 7:33PM

Upcoming Events: 

September

Sept 18 3:30-7:30 Andy’s Frozen Custard on Joyce - bring flyer

October 

4 - Husky Roll-a-thon (PTO will need to recruit volunteers in addition to the committee)

TBD - October Spirit Event

10 - October PTO Board meeting 12:45-2 PM

22 - Evening PT Conferences

10/22 - PT Conference meal - PTO provides 

25 - No School - Parent Teacher Conferences

TBD Picture Day

TBD Flu CLinic - PTO recruits volunteers

September 19, 2024

• Board Members:

Carly Grace - President

Jenny Jackson - Vice President

Nicole Battjes - Treasurer

Kirsten Judah - Secretary

Kasey Karnes - Parent Volunteer Coordinator 

Merin Macechko - Spirit Nights Coordinator

Heather Fite - Roll-A-Thon Committee Coordinator

(absent) Amber Holtz - Hospitality Committee Coordinator

Kalisha Henry - Glow Party Committee Coordinator

Matt Morningstar - Principal

(absent) Cheri DeSoto - Teacher Representative

Amy Bond - Admin Asst.

• Principal – Matt Morningstar

  • Science Pack

    • Helicopter Landing 

    • Silver Dollar City in 2 ½ weeks - charter buses will be taking them

    • District has been supportive of finding a “how” rather than a “can’t” 

  • Roll-A-Thon Fundraising Project: 

    • Happy with project options

    • Trying to get enough bikes for event

  • Joe Holt Project:

    • Starts process tomorrow 9/20

• President – Carly Grace

  • Raised $88 in merch sales at curriculum night - event notes - will consider having a table at roll-a-thon

  • School Improvement Project Selection for 2024/2025 - Top priorities after feedback from parents, teachers, and students: 

• Outdoor speakers: Matt Morningstar said that outdoor speakers would rarely be beneficial in a safety situation unless there was an outside threat. Teachers have walkie-talkies, whistles, and a microphone to communicate. Matt’s guess is $2000 for a quote. This is also in the plans for funding from school in near future, so it may not be the best use of PTO funds.

• Basketball/pickleball Quotes:

  • Everline quote for basketball and pickleball: (Matt reached out and district approved - still needs to be approved by maintenance but no issues expected there)

    • striping: $2549

    • Seal coating: $2213.76

    • Crack Filling: $830.52

  • Parking Lot Plus

    • Crack Seal: $785

    • 2 full basketball courts painting: $6000

    • 3 pickleball courts painting: $3000

  • QikCourts/Turf

    • Base bid: $9805.10-$18,699.53

• Furniture (School Outfitters) Teachers asked if they want: 19? said yes, 4 said no

  • Pieces range from $1500-2400 per piece (about $8,000 total for one grade)  Plan to start with 6th grade so that all students who raise money will get to use it. 

  • Teachers said couches are less appealing due to limited arrangements and seating.  Some 5th grade teachers interested to see 6th grade before deciding what they want for 5th.

• Decision on how to proceed in priorities for promotion: Basketball/pickleball court will be the focus w/ furniture and speakers if enough is raised

• Vice President – Jenny Jackson

  • Bylaws presented and approved

    • Heather Fite motioned to approve 

    • Merin Macechko seconded

    • All were in favor (10)

• Secretary –  Kirsten Judah

  • New procedures for Husky Headlines submissions - anything the PTO board wants to put in Husky Headlines need to be added to a shared document. Deadline is Wednesdays at 8PM.

  • Create Link to documents for website

• Treasurer –  Nicole Battjes

  • Financial report

  • Reminder for Committee Chairs to update their expense trackers in real time

• Roll-a-thon Committee Chair –  Heather Fite

  • Already raised $275 before we’ve even started!

  • Kick off Pep Rally TOMORROW Sept 20th. Info sheet goes home in folders. Link to website in Husky Headlines on Sun.

  • Prize Incentives  (projector?)

    • Packs with registration at 60% by Sept 24th will have a donut party

    • Lollipop pull (can win money)

    • Limo ride (with a friend) to Lomotion from the school (top five fundraisers)

    • Top fundraiser gets to bring three friends ^

    • Top fundraising class gets pizza party

  • Things Heather needs: 

    • Register your students 

    • Help check the website for any errors (QR code below).

    • Carly suggested standing at car line with QR code for parents to sign up

    • Email HoltPTOfundraising@gmail.com with any corrections or questions

    • Volunteer Sign Up Genius if you would like to help (QR below)

  • Spark Foundation and work day scheduled for today 2-4 (or until we finish) Students of volunteers are welcome to help with tasks. 

  • Event is Oct. 4th

  • Spark is donating $1 per registered student because we are working on something that promotes health (basketball court)

• Hospitality Committee Coordinator - Amber Holtz

  • Staff snack day - Tailgate theme

  • PTC meals - looking for a sponsor - buffet takes a little more time, but isn’t out of the question. Library isn’t an option because of the book fair. Admin break room is the best location.

  • Holiday party date - 10th is better than 11th, the 12th is best for staff

• Glow Party Committee Chair - Kalisha Henry

  • Date selection - January 24th with January 31st as backup @6:00-7:30PM

• Spirit Nights Chair- Merin Macechko

  • September: Andy’s was a great turnout 

  • October Spirit Night plans October 25th is possible date for Altitude or Rivercrest (would be the same day as Holcomb’s spirit event)

  • November date? - Smoke & Oak Woodfire Pizza and Taproom (Merin is going to check and see if it could correspond with bingo night)

• Volunteer Chair: Kasey Karnes

  • Pack partners: everyone is covered

• Calendar dates to save:

September

19 - Roll-a-Thon workshop 2-4pm

20 - Roll-a-Thon Pep Rally/ website kickoff 

October

4 - Husky Roll-a-thon 

10 - October PTO Board meeting 12:45-2 PM

22 - Evening PT Conferences

22 - PT Conference meal - PTO provides 

25 - No School - Parent Teacher Conferences

TBD Flu CLinic - (PTO recruits volunteers)

TBD - October Spirit Event

October 10, 2024

Attending: 

Matt Morningstar: Principal

Cheri DeSoto: Teacher Representative

Amy Bond: Admin Assistant

Carly Grace: President

Jenny Jackson: Vice President

Nicole Battjes: Treasurer

Kirsten Judah: Secretary

Kasey Karnes: Parent Volunteer Coordinator

Merin Macechko: Spirit Nights Coordinator

Heather Fite: Roll-A-Thon Coordinator

Amber Holtz: Hospitality Committee Coordinator

Kalisha Henry: Glow Party Committee Coordinator

Lauren Gibbs: parent

Michelle Hodges: parent

• Principal - Matt Morningstar

  • Joe Holt Project - pole is in the ground

  • Speaker quote around $2,000

  • Basketball court is in the process with the district

  • Furniture stipulations: cleanable and fire retardant

  • Red ribbon week: week of conferences 

  • Following week: STUCO food drive Nov. 1-8, donations should be complete soups straight from the can

    • Top Fundraising Classes in 5th and 6th get pizza party!

  • Safety Incident:

    • Incident reported within an hour of threat - police worked on it over the night

    • Mr. Morningstar found out at 6am from a parent email sent overnight; Police did not contact him;

    • How do we keep the school safe?

      • They consider where they get the threat first - hearsay, hard evidence, etc. to determine how reliable it is.

      • Notify parents

      • In this specific instance, the police didn’t believe it was credible which is why school continued

      • Behavior threat assessment pre-screener of the student is done that continues depending on the pre-screener result 

      • Before 8am Dr. Mulford, security officers, showed up 

      • Mr. Morningstar said that he doesn’t automatically have permission to talk about the threat with students but was given permission to share which he did. The message was well received. 

      • This threat was a category 4 which is automatic pre-expulsion hearing

      • Ms. Hayward worked with Mr. Morningstar on paperwork immediately after the student was removed from school

        • Conversations came up with students at lunch and on the bus

        • Parents and students were made aware of the seriousness

      • Mr. Morningstar sent a follow up email to parents in the afternoon once things had settled down

      • In the hearings, whether or not there are weapons in the home, it is only relevant on the police side, but if they bring a weapon to school it affects both school and police side in determining outcome. 1 school and 2 district representatives discuss and decide whether its a 1 semester expulsion,1 year, or alternative school 

      • Fayetteville does not accept a student who has been expelled from a different school district

      • Student was identified interviewed and removed by 9am

• President - Carly Grace

  • School improvement project updates

    • Furniture: 

      • Quote for furniture for 6th grade based on teacher picks is about $6,300 plus freight cost. 

      • Could have enough to fund 5th grade’s furniture as well.

    • Basketball/pickleball court:  

      • Season of work ends in November sometime. 

    • Outdoor Speaker - still awaiting quote from Mr/ Morningstar’s contact

  • Joe Holt Project follow up- Pantry food for little pantry food - $500 Joe Holt award - turned in receipts to fill it 

• Vice-President - Jenny Jackson

  • Tax Exempt Status 

    • Purchasing things to resale (with tax charged to people) is the only way to be tax exempt; this is not a desirable option for us at this time.

• Secretary - Kirsten Judah

  • Created a link catalog for easy reference 

• Treasurer - Nicole Battjes

  • Went over Roll-A-Thon results and expenses. Have an excess of $14,644.98 (not counting the purchase of furniture), so it looks likely 6th and 5th can get pack furniture

  • Spirit nights are bringing in more than expected

  • September Report

• Roll-A-Thon Committee Chair - Heather Fite

  • $21,560 raised

    • $19694 were online 

    • rest was in cash and check 

    • $550 in fees (over 80% of parents covered the fees)

    • Interviewed several companies and 15% is the going rate in fees. Check and cash avoid fees, but research shows credit card options bring in more donations

  • Discussed what worked and didn’t - recorded in Event document.

  • Pizza Party Friday 10/11

  • Sno Cones Monday 10/14

  • Limo/Lokomotion 10/17 - limo should park in bus line behind the buses at 2:45

  • Ninja Park 10/22 - waivers have to be signed for students to participate

• Volunteer Committee Coordinator - Kasey Karnes

  • Flu Clinic Nov. 11th from 8:15-10:15. Will be sending SignUp Genius.

• Hospitality Committee Coordinator - Amber Holtz

  • Chuy’s, Walk Ons and Walmart neighborhood market donated for staff snack day - Trailgate theme

  • Big Whiskey will provide PTC meal - bring at 3PM

  • Snack day November 15th

  • Holiday party will be December 12th at 10:45/11:00 in the library. Decorations can be done the night before. Dietary limitations: one vegetarian and one gluten free.

• Glow Party Committee Chair - Kalisha Henry

  • Date will be Jan. 24th

  • Will discuss food in November

• Spirit Nights Chair - Merin Macechko 

  • October Spirit Event Altitude Trampoline Park Friday, October 25th

Meeting adjourned at 2:33pm

• Dates to save: 

October

22 - Evening PT Conferences

22 - PT Conference meal - PTO provides

25 - No school - parent teacher conferences

25 - October Spirit Event - Altitude Trampoline Park

November 

TBD - November spirit event

11 - Flu Clinic 8:15-10:15am - need volunteers

21 - November PTO Board meeting 12:45-2PM

25-29 - Thanksgiving break; no school

October 10, 2024

Attending: 

Matt Morningstar: Principal

Cheri DeSoto: Teacher Representative

Amy Bond: Admin Assistant

Carly Grace: President

Jenny Jackson: Vice President

Nicole Battjes: Treasurer

Kirsten Judah: Secretary

Kasey Karnes: Parent Volunteer Coordinator

Merin Macechko: Spirit Nights Coordinator

Heather Fite: Roll-A-Thon Coordinator

Amber Holtz: Hospitality Committee Coordinator

Kalisha Henry: Glow Party Committee Coordinator

Lauren Gibbs: parent

Michelle Hodges: parent

• Principal - Matt Morningstar

  • Joe Holt Project - pole is in the ground

  • Speaker quote around $2,000

  • Basketball court is in the process with the district

  • Furniture stipulations: cleanable and fire retardant

  • Red ribbon week: week of conferences 

  • Following week: STUCO food drive Nov. 1-8, donations should be complete soups straight from the can

    • Top Fundraising Classes in 5th and 6th get pizza party!

  • Safety Incident:

    • Incident reported within an hour of threat - police worked on it over the night

    • Mr. Morningstar found out at 6am from a parent email sent overnight; Police did not contact him;

    • How do we keep the school safe?

      • They consider where they get the threat first - hearsay, hard evidence, etc. to determine how reliable it is.

      • Notify parents

      • In this specific instance, the police didn’t believe it was credible which is why school continued

      • Behavior threat assessment pre-screener of the student is done that continues depending on the pre-screener result 

      • Before 8am Dr. Mulford, security officers, showed up 

      • Mr. Morningstar said that he doesn’t automatically have permission to talk about the threat with students but was given permission to share which he did. The message was well received. 

      • This threat was a category 4 which is automatic pre-expulsion hearing

      • Ms. Hayward worked with Mr. Morningstar on paperwork immediately after the student was removed from school

        • Conversations came up with students at lunch and on the bus

        • Parents and students were made aware of the seriousness

      • Mr. Morningstar sent a follow up email to parents in the afternoon once things had settled down

      • In the hearings, whether or not there are weapons in the home, it is only relevant on the police side, but if they bring a weapon to school it affects both school and police side in determining outcome. 1 school and 2 district representatives discuss and decide whether its a 1 semester expulsion,1 year, or alternative school 

      • Fayetteville does not accept a student who has been expelled from a different school district

      • Student was identified interviewed and removed by 9am

• President - Carly Grace

  • School improvement project updates

    • Furniture: 

      • Quote for furniture for 6th grade based on teacher picks is about $6,300 plus freight cost. 

      • Could have enough to fund 5th grade’s furniture as well.

    • Basketball/pickleball court:  

      • Season of work ends in November sometime. 

    • Outdoor Speaker - still awaiting quote from Mr/ Morningstar’s contact

  • Joe Holt Project follow up- Pantry food for little pantry food - $500 Joe Holt award - turned in receipts to fill it 

• Vice-President - Jenny Jackson

  • Tax Exempt Status 

    • Purchasing things to resale (with tax charged to people) is the only way to be tax exempt; this is not a desirable option for us at this time.

• Secretary - Kirsten Judah

  • Created a link catalog for easy reference 

• Treasurer - Nicole Battjes

  • Went over Roll-A-Thon results and expenses. Have an excess of $14,644.98 (not counting the purchase of furniture), so it looks likely 6th and 5th can get pack furniture

  • Spirit nights are bringing in more than expected

  • September Report

• Roll-A-Thon Committee Chair - Heather Fite

  • $21,560 raised

    • $19694 were online 

    • rest was in cash and check 

    • $550 in fees (over 80% of parents covered the fees)

    • Interviewed several companies and 15% is the going rate in fees. Check and cash avoid fees, but research shows credit card options bring in more donations

  • Discussed what worked and didn’t - recorded in Event document.

  • Pizza Party Friday 10/11

  • Sno Cones Monday 10/14

  • Limo/Lokomotion 10/17 - limo should park in bus line behind the buses at 2:45

  • Ninja Park 10/22 - waivers have to be signed for students to participate

• Volunteer Committee Coordinator - Kasey Karnes

  • Flu Clinic Nov. 11th from 8:15-10:15. Will be sending SignUp Genius.

• Hospitality Committee Coordinator - Amber Holtz

  • Chuy’s, Walk Ons and Walmart neighborhood market donated for staff snack day - Trailgate theme

  • Big Whiskey will provide PTC meal - bring at 3PM

  • Snack day November 15th

  • Holiday party will be December 12th at 10:45/11:00 in the library. Decorations can be done the night before. Dietary limitations: one vegetarian and one gluten free.

• Glow Party Committee Chair - Kalisha Henry

  • Date will be Jan. 24th

  • Will discuss food in November

• Spirit Nights Chair - Merin Macechko 

  • October Spirit Event Altitude Trampoline Park Friday, October 25th

Meeting adjourned at 2:33pm

• Dates to save: 

October

22 - Evening PT Conferences

22 - PT Conference meal - PTO provides

25 - No school - parent teacher conferences

25 - October Spirit Event - Altitude Trampoline Park

November 

TBD - November spirit event

11 - Flu Clinic 8:15-10:15am - need volunteers

21 - November PTO Board meeting 12:45-2PM

25-29 - Thanksgiving break; no school

November 21, 2024 

• Board Members:

Carly Grace - President

Jenny Jackson - Vice President

Nicole Battjes - Treasurer

Kirsten Judah - Secretary

Kasey Karnes - Parent Volunteer Coordinator (absent) 

Merin Macechko - Spirit Nights Coordinator (absent)

Heather Fite - Roll-A-Thon Committee Coordinator (absent)

Amber Holtz - Hospitality Committee Coordinator (absent)

Kalisha Henry - Glow Party Committee Coordinator

Matt Morningstar - Principal

Cheri DeSoto - Teacher Representative (absent)

Amy Bond - Admin Asst. (absent)

Meeting started at 12:47

Jenny motioned to approve October’s minutes. Nicole seconded. October minutes approved.

• Principal – Matt Morningstar

  • Furniture is in. Court has been utilized so much more after resurfacing. 

  • United Way and Red Ribbon Week was back to back. Would be better if it could be combined.

  • Holiday pop up shop Dec. 18th

  • Spelling Bee Dec. 20th at 8AM - whole school will come in for the last 10 participants, there will be fun activities all day

  • Update on outdoor speaker quote: $4500 - requires a second amp, instillation - recommends waiting on speakers because there will be money coming in from the district in the next few years

  • Options for excess money: 

    • drop down screen in library

    • pack money 

    • 3D printers ($250 each + $50 tray) - question of more printers vs quality and if more expensive = better. Could use 2-4. 

    • Recommends 3D printers between the options.

• President – Carly Grace

  • School Improvement Project Updates

    • Furniture delivered- total cost for all 6 packs with tax and free freight: $12,903.61

    • Basketball/ pickleball court - complete! Total cost: $5,593.28

  • Pack Support needs - will postpone conversation to December 

  • President’s Council Report

    • Electronic Parent engagement form - recommends going to one of the meetings with Dr. Mulford

    • Parking deck to be completed in 2027

    • Bus phone app to go live in spring for parents of bus riders. Will track your child when they’re two stops away. Badges will still be used. 

  • Prime Hydration Proposal - they reached out wanting to have a table and share the drinks. Mr. Morningstar did not think it was a good idea considering the artificial sweeteners for a day time treat. Could consider for field day in May.

• Vice President – Jenny Jackson

• Secretary –  Kirsten Judah

• Treasurer –  Nicole Battjes

  • Financial report

  • Corporate matching funds 

• Roll-a-thon Committee Chair –  Heather Fite

  • Recap on:

    • Ninja park - course was shorter than the video, but it looked more manageable. Might need a PTO board member to make sure it runs smoothly next time.  

    • Snow cones

• Volunteer Committee Coordinator- Kasey Karnes

  • *email groups tab on PTO doc

  • *Holiday Pop-Up Shop December 18th, need volunteers 8-2:30 - will launch signup genius after Thanksgiving break

• Hospitality Committee Coordinator - Amber Holtz

  • Recap

    • 11/15 - Any Way you Slice It - Snack Day- Village Inn donated pies

• Upcoming:

  • 12/12 - Staff Holiday Party

    • Gift Card and Cookie Sign Up have gone out to parents (will run as needed until 12/9)

    • Will send an additional sign up to PTO Volunteers for help with decorations, pick ups, set ups and clean ups

    • Set up will start on 12/11 after school - will need help

• Glow Party Committee Chair - Kalisha Henry

  • Date Jan 24th

  • Items for sale: Prime, candy, glasses, pacifiers

  • Working on what website to use to pre-sale tickets

  • For set-up: need 8 helpers that aren’t afraid of ladders. Need 1.5 hours setup time.

  • For ticket prices, going to total up expenses before deciding on a price for tickets

• Spirit Nights Chair- Merin Macechko

  • Recap November Spirit Event Smokin’ Oak - made about $100

  • December Spirit Event (12/12) Beaver Tails food Truck & Once Upon a Time Books

  • May do another Arkadia and Summer Moon combo in the future

• Calendar dates to save:

December

12 - Teacher/ Staff Holiday Meal - menu TBD

12- Spirit Event - Beaver Tails food truck and Once Upon a time Books, both located in 

Evelyn Hills Shopping Center

18 - Holiday Pop Up Shop - PTO recruits volunteers- sign up genius will go out after TG.

19 -  December PTO Board Meeting 12:45-2 PM

20 - Spelling Bee

23-31 - Winter Break; no school

January

1-3 - Winter Break; no school 

6 - Teacher Work Day

16 - January PTO Board Meeting 12:45-2 PM

20 - No school 

20- Spirit Event @ Starlight Skatium

24- Glow Party - PTO puts it on and recruits volunteers 6-7:30PM

December 18, 2024 

• Board and in attendance: 

Carly Grace - President

Jenny Jackson - Vice President

Nicole Battjes - Treasurer

Kirsten Judah - Secretary

Kasey Karnes - Parent Volunteer Coordinator (absent)

Merin Macechko - Spirit Nights Coordinator

Heather Fite - Roll-A-Thon Committee Coordinator (absent)

Amber Holtz - Hospitality Committee Coordinator

Kalisha Henry - Glow Party Committee Coordinator

Matt Morningstar - Principal

Cheri DeSoto - Teacher Representative

Amy Bond - Admin Asst.

Lauren Gibbs - parent

• Principal – Matt Morningstar

  • Principal’s Report

    • Friday is Winter Blitz 

    • Spelling bee from 8-9 with 27 students, open to school once narrowed down

• President – Carly Grace

  • Partners in Education - new Platinum Partner - The Law Group of Northwest Arkansas PLLC; signage will be updated first of January.

  • Teacher’s pack’s remaining funds (go toward food rewards, supplies for activities, etc. 756 money  - $500 per teacher - can’t be spent on food)

    • Yukon Quest $200

    • Eagle Cap $200

    • Iditarod $400 (spent or remaining?)

    • Voyagers $360

    • Denali $61

    • Copper Dog $250

  • President’s Council Report

    • Electronic Parent engagement form (QR code at end of agenda)

    • June 2025 transportation app is launching for all parents

    • Snow days - the earliest last day of school could be May 21, and could go as late as Memorial Day.

• Treasurer –  Nicole Battjes

  • Financial report 

  • New platinum sponsor: Law Group of Northwest Arkansas PLLC

  • Current Balance $11,350

• Hospitality Committee Coordinator - Amber Holtz

  • Holiday Party 

    • Texas Roadhouse donated the food

    • Cookie Crumbl donated cookies

    • Ozark Natural Foods donated cookies

    • Stonemill donated cookies

    • Prime donated drinks

    • Event went great

  • Upcoming:

    • Teacher rep reports would prefer Sonic drink day vs wellness bar

• Glow Party Committee Chair - Kalisha Henry

  • Date Jan 24th 6-7:30PM

  • Did inventory on items left over from last year

  • Got glow party items ordered from Temu (glasses, bracelets, necklaces) 

  • Trying to decide if the ticket should be $5 or $10

    • Include glow pack (2 glow items, food ticket - pizza or nachos, and drink)

    • Additional expenses would be extra glow things, candy, Prime

    • Board would like to keep it at $5 to make it equitable

    • Add to form going home 

      • Scholarship option

      • Option to pay for an extra student

  • Still working on getting DJ - has a lead but Merin will send a second contact to Kalisha; Matt M. also suggested Frederick LaLanne, as he is free of charge if we want to use him

    • Mr. Morningstar will need to have a conversation with the DJ before to make sure everything planned is approved

• Spirit Nights Chair- Merin Macechko

  • Modern Mission, Thursday, Jan 2nd 4:30 and 5:30 sessions sign up here

    • Promotion:

      • Can we squeeze into Husky Headlines

      • Can we send out flyers Friday

      • Scheduled texts

      • Social media

• Recap December Spirit Event Beaver Tails an Once Upon a Time Books

  • Beaver Tails is eager to participate in future events

  • Once Upon a Time Books - for income from spirit event there are two options - cash back 40% sales or 50% store credit with a 25% discount

Meeting adjourned at 1:30PM

• Calendar dates to save:

January

1-3 - Winter Break; no school 

2 - Spirit Event @ Modern Mission

6 - Teacher Work Day

7- Students return to school

16 - January PTO Board Meeting 12:45-2 PM

20 - No school 

24- Glow Party 

January 16, 2025

• Board Members:

Carly Grace - President

Jenny Jackson - Vice President

Nicole Battjes - Treasurer

Kirsten Judah - Secretary

Kasey Karnes - Parent Volunteer Coordinator 

Merin Macechko - Spirit Nights Coordinator (absent)

Called meeting to order at 12:48

Heather Fite - Roll-A-Thon Committee Coordinator (absent)

Amber Holtz - Hospitality Committee Coordinator

Kalisha Henry - Glow Party Committee Coordinator

Matt Morningstar - Principal

Cheri DeSoto - Teacher Representative

Amy Bond - Admin Asst.

A motion was requested from Carly for approval of the previous month’s minutes. Kasey motioned to approve December’s minutes and Jenny seconded.

• Principal – Matt Morningstar

  • Jessica Bowser won Walmart MLKJ essay contest about food insecurity. WM donated 30,000 cereal boxes.

  • Walton Family Foundation essay winner celebration will be coming up

  • Reclaiming our Roots will be coming to school doing song and dance

  • 2/14 personal development day (school closed)

  • Snow days so far have not changed last day of school, but the plan will be 

    • Last day: no plans

    • Day before: Track and field day

    • Award ceremony 2 days before

  • Amy updated calendar date info

• President – Carly Grace

  • Pack Support: staff wanted to distribute equal amounts to all teachers. Currently, PTO has enough to give $10/teacher which comes to $50/pack or $180 total. Will revisit after Glow Party to see if there is extra. 

  • Special Project - PTO purchased two 3D Printers for $1,830.64 and filament for $293.97 for a total of $2,124.61

  • How can we better let faculty and staff know what PTO is up to?

    • Could send a blurb to Mr. Morningstar to put in teacher email that goes out once a month (this is not sent out no a set day each month)

• Vice President – Jenny Jackson

  • Partners in Education - 

    • January Platinum Partner of the month - Pediatric Dental Associates

    • February Platinum Partner of the month - The Law Group of Northwest Arkansas PLLC

    • New partners banner going up this week and car line sign installed

• Secretary –  Kirsten Judah

  • Holt Alumnae Scholarship - will be looking forward to form questions

• Treasurer –  Nicole Battjes

  • Financial report

    • Have now brought in $63 over what we predicted we would bring in for spirit events this school year. Kudos to Merin!

    • Current Checking Balance $9,619.74- upcoming expenses- 3d printers, glow party concessions and pizza, nachos, Teacher hospitality

• Spirit Nights: 

  • Awaiting a $100 from Once Upon a Time Books

  • Do not have an update on Beavertails yet

  • Modern Mission brought in $416.43

• Hospitality Committee Coordinator - Amber Holtz

  • Recap

    • Holiday Party - super happy with how it came out

• Upcoming:

  • Potential Sonic drink day next week on Friday, pickup at 9AM.

  • February 13th Snack Day - Valentine Theme - How Sweet it is to be a Holt Husky (Sweet Treats - will ask parents for baked items)

  • Parent Teacher Conference Meal 

    • March 17

    • Will be cold, grab and go so there’s no issue with food getting cold

  • April TBD trail mix snack day

• Glow Party Committee Chair - Kalisha Henry

  • 1/24 from 6-7:30PM

  • Flyers went out Wednesday

  • Need to get volunteers to do tear down - if not cleaned up well, there will be a custodial fee

  • In the past: 

    • They’ve had 200 or more kids 

  • Texts are scheduled 

  • 35 students are pre-registered so far

  • Frederick from Cross Church is going to do the DJ

  • Snacks: chips, candy

  • More black lights is better, but there is a limitation of electric sockets in cafeteria 

  • Glow pack stuffing 2-3pm on Friday, 1/17

  • Report on plans

  • Teacher feedback: 

    • Would like 60 passes to hand out to kids who need free entry

    • Jotform - teacher not a fan, would prefer cash only (will update flyers to let parents know cash will be accepted at the door)

    • Dismissal:

      • Slow process (~30 min)

      • Will block back entrance for dismissal

      • Parents must pick up, kids are not allowed to walk home

• Spirit Nights Chair - Merin Macechko (absent)

  • Recap:

    • Modern Mission brought in about $416, Beaver Tails TBD, Once Upon  a Time TBD

  • February Spirit Event: Pending

Meeting adjourned at 1:46PM

• Calendar dates to save:

January

20 - No school 

20 - Spirit Event @ Starlight Skatium

24- Sonic drink day (hospitality)

24 - Glow Party - PTO puts it on and recruits volunteers

February

13- Valentine teacher treat day

14 - out of school

17 - No school (possible make up day)

20 - February PTO Board Meeting 12:45-2 PM

TBD - Send out Scholarship criteria to FPTC

TBD - Spirit Event

March 2025 PTO Board Meeting

• Board Members:

Carly Grace - President

Jenny Jackson - Vice President

Nicole Battjes - Treasurer

Kirsten Judah - Secretary

Kasey Karnes - Parent Volunteer Coordinator (Absent) 

Merin Macechko - Spirit Nights Coordinator (Absent) 

Heather Fite - Roll-A-Thon Committee Coordinator (Absent)

Amber Holtz - Hospitality Committee Coordinator (Absent)

Kalisha Henry - Glow Party Committee Coordinator

Matt Morningstar - Principal

Cheri DeSoto - Teacher Representative

Amy Bond - Admin Asst.

• Principal – Matt Morningstar

  • Principal’s Report

    • Next year Non-Choice packs will have 1 experience a month

    • Lottery finished for Science pack for 2025/26 

      • 25% are outside of feeder elementary schools

      • 75% are from elementary feeder school

    • Goal is to make entire school a choice school by 2026/27

    • Fundraising will be used for major events/experiences for the school - district will be funding less next year 

      • ONSC (for 5th) and charter buses are the priciest expenses

    • PT Conferences went well and PTO sponsored dinner was great

• President – Carly Grace

  • Potential Purchases as we finish the year:

    • Paw Mart funds (already paid $950 for two) Altitude trips - teachers trying to figure out if there will be demand for more

    • 2 folding tables from Sam’s Club

    • Power strips and extension cords for glow party

    • Long extension cord for Roll a Thon

    • Potential purchase for Officer O’Dell’s new pantry initiativ

  • Special Project Report - PTO purchased two 3D Printers & filament

  • Staff Blurb email went out to admin 2/20

  • Kind words from Mrs. Ragland

  • Field Day Planning

    • Date  - May 27

    • In hand we have have about 1 prime per student

    • School has 2 ice chests and gatorade coolers for water

    • 442 chips planned; 960 pieces of candy planned to purchase for resale

    • We need to buy paper cups for water like last year

    • 3 - 20x20 tents are being rented by the school by Intents Party Rentals

  • Officer O’Dell’s Snack Initiative - to alleviate hunger at home

    • Current resources:

      • Snack packs already funded by Samaritan House are put in kids lockers on Fridays

      • District does Outback pantry, Fellowship has drive through complex, food pantry at the end of the street

      • Kids can ask teachers for food if they need it and get snack or food from cafeteria 

    • Idea is to have a shelf in his office where kids can access food as needed

    • Any kids would have access to take it home for later

    • There are enough resources to be able to fund this idea without the PTO. It’s up to the PTO if they want to be involved or not.

    • Proposal for PTO to purchase the shelves to be used for the pantry

• Vice President – Jenny Jackson

  • Partners in Education - featuring our gold partners this month

  • Recruiting plans

    • Rising 5th grader night May 5th

    • Science explorer meeting May 12th

    • Prioritize recruiting rising 5th grade parents and from non feeder schools for balance

      • Amy does not have access to email non-feeder schools to email early - will have access at summertime with the rollover

      • Mr Morningstar might have more information 

  • Potentially having a general meeting in April

    • Items to prioritize at general meeting would be reflecting on accomplishments from the school year; could be on zoom

• Secretary –  Kirsten Judah

  • Holt Alumnae Scholarship -11 applicants so far

• Treasurer –  Nicole Battjes

  • Financial report

  • End of year surplus

• Hospitality Committee Coordinator - Amber Holtz

  • Recap: PTO Conference Meals Jason’s Deli with Candy rainbow

  • Popcorn Bar Day in April TBA MR. M and Amy see no conflict with April 10.

  • Sonic Drink Day, Amber will decide later in April (a form will go out to staff to get their order)

  • Staff Appreciation Week- a meal every day

  • Need to know what teachers will be absent for staff appreciation week

• Glow Party Committee Chair - Kalisha Henry

Breakdown of glow items purchased and sold: 

Foam glow sticks

Start Count: 32

End Count: 0

Total Sold: 32

Percent Sold: 100.00%

Flower crowns

Start Count: 20

End Count: 1

Total Sold: 19

Percent sold: 95.00%

Finger lights

Start Count: 80

End Count: 25

Total Sold: 55

Percent Sold: 68.75%

Hair clips

Start Count: 40

End Count: 20

Total Sold: 20

Percent sold: 50.00%

Glasses

Start Count: 137

End Count: 100

Total Sold: 37

Percent Sold: 27.01%

Tattoos

Start Count: 40

End Count: 31

Total Sold: 9

Percent sold: 22.50%

Rings

Start Count: 150

End Count: 135

Total Sold: 15

Percent Sold: 8.00%

Pacifier

Start Count: 150

End Count: 135

Total Sold: 15

Percent Sold: 0.00%

Bangle bracelets

Start Count: 398

End Count: 398

Total Sold: 0

Percent sold: 0%

Free necklaces not included

Total Cost

$399.82

Total Income

$510.00

Total profit

$110.18

• Spirit Nights Chair- Merin Macechko

  • Recap February Spirit Event: Slim Chickens brought in $246.90. 

  • 3/31 at Freddy’s

  • 5/15 at City Park 

  • Who should parent texts be sent to?

• Parent Volunteer Coordinator- Kasey Karnes

  • May 5th 10-12 parents for rising 5th grade tours 9:15-10:45

  • May 13 Financial Literacy Day - check with Ms. Toomey to see who makes a sign up

Meeting adjourned at 2:10PM

• Calendar dates to save:

April

15 - Atlas testing day

17 - Atlas testing day

17 - April PTO Board Meeting 12:45-2 PM

18 - Holiday (possible make up day)

18 - Spirit Day at Arkadia 2:30 - 5:30 PM / Summer Moon all day

TBD - trail mix bar date

22- am Atlas Testing

24 - am Atlas Testing

25 - Joe Holt Award Announced

May

5- Rising 5th grade meeting need 10-12 parents volunteers for tours 9:15-10:45

5-9 Staff Appreciation Week

8 - Rising 7th graders go to Jr. High

12 - Rising 5th Graders Night

12/13 rising 5th grade tours

14- Senior Graduation Walk through 1pm

15 - Spirit Night at City Park

15 - 1-2:30PM In-school musical performance (Frozen)

16 - 7-8:30PM Musical (Frozen)

22 - May PTO Board Meeting 12:45-2 PM

23 - Award ceremony in AM

26 - Holiday; no school

27 - Field Day  (PTO will need to recruit volunteers)

28 - Last day of school

April 17, 2025 PTO Board Meeting

• Board Members:

Carly Grace - President

Jenny Jackson - Vice President

Nicole Battjes - Treasurer

Kirsten Judah - Secretary

Kasey Karnes - Parent Volunteer Coordinator

Merin Macechko - Spirit Nights Coordinator (Absent)

   Heather Fite - Roll-A-Thon Committee Coordinator (Absent)

   Amber Holtz - Hospitality Committee Coordinator

   Kalisha Henry - Glow Party Committee Coordinator 

   Matt Morningstar - Principal

   Cheri DeSoto - Teacher Representative (Absent)

   Amy Bond - Admin Asst.

• Principal – Matt Morningstar

  • Principal’s Report

    • Trying to do more to promote rising 5th graders night

    • Principal banquet went well, shared what was going on in Holt

    • Need 10-12 parents for rising 5th graders for the tour of the school May 5th at 9:15-10:45

    • Testing focuses on three things: achievement, growth, and growth of the lowest 25% is responsible for ⅔ of the school’s grade

      • Goals: correcting language, aggression, and community engagement inclusivity

    • Science pack next year will likely have less charter bus opportunities, but will continue

      • Considering Science Explorer specific fundraisers for their activities since there will be a trim to that funding

      • Considering additional pack-wide fundraisers

    • For senior walk, we need to make sure we contact the senior who won the Holt PTO scholarship to make sure they come to senior walk to receive the check. Kasey will make a big check for a photo op and set up the backdrop for 5th grade tours.

• President – Carly Grace

  • Purchases as we finish the year:

    • 2 - 6’ 1 4’  folding table from Sam’s Club (will be stored in the PTA closet and library)

    • Power strips and extension cords for glow party

    • Long extension cord for Roll a Thon

    • Shelving for Officer Odell’s snack initiative

  • Staff Blurb email sent 4/16

  • Field Day Planning - May 27th

    • In hand we have have about 1 prime per student

    • 442 chips planned; 960 pieces of candy

    • We need to buy paper cups for water like last year

    • School is renting tents

    • Currently on track to spend $668.00 of $1,000 budget

    • Need plan to ice down drinks - concessions will be right outside the cafeteria under the awning, Mr. Morningstar recommended using the cafeteria fridge

    • Need timeline for volunteer purposes - 

      • AM 6th grade summer bash (dunk booth, silly sports, vending - ~5 volunteers needed to sell food)

      • AM 5th grade track and field (no volunteers needed)

      • Lunch

      • PM 6th grade track and field

      • PM 5th grade summer bash (~ 5 volunteers needed to sell food)

      • Pulled out $600 petty cash for drinks and candy combined for glow party, consider pulling out $750 - $500 in ones and $250 in fives for field day

• Vice President – Jenny Jackson

  • Recruiting plans

    • Rising 5th grader night May 5th at 6pm

      • need volunteers to run merch table in lobby (along with Nicole)  (see QR code)

      • Will be using Holt runner and 1 maroon tablecloth both weeks

      • Will be recruiting for 2025-2026, but will wait to make final decisions after science pack meeting to allow for non-feeder schools to also have a chance at joining the team

    • Science explorer meeting May 12th at 6pm - need volunteers to run merch table in lobby 

    • Prioritize recruiting some rising 5th grade parents (especially for VP) and from non feeder schools for balance

• Secretary –  Kirsten Judah

  • Holt Alumnae Scholarship - voting closes tonight, Kirsten will be the tie-breaker if there is a tie

  • Reminder of May PTO Meeting date change to May 22nd

• Treasurer –  Nicole Battjes

  • Financial report

  • End of year surplus was applied to end of year expense requests addressed earlier in Carly’s report

  • Pending income from spirit days: Freddy’s, City Park, Arkadia, and Summer Moon

  • As for creating budget for next year, hopeful to create before the end of the year, but with new VP input before finalized

• Hospitality Committee Coordinator - Amber Holtz

  • Did a rainbow of candy for parent teacher conferences that was very popular

  • Snack Days 

  • Staff Appreciation Week May 5-9

    • Will have flyer for teachers

    • Butcher paper for tables for easy set up and clean up

    • Low volunteer need

    • Adventure Subaru is sponsoring Friday’s meal - probably Olive Garden

    • Door prizes would be fun - if anyone knows of businesses interested in donating

• Spirit Nights Chair- Merin Macechko

  • Arkadia and Summer Moon

    • For Mr. Morningstar: is parent text scheduled to remind parents about spirit day and cash only for Arkadia?

    • $5 cash only for Arkadia

  • City Park Spirit Event- May 15

  • March spirit day at Freddy's brought in $78.61

• Parent Volunteer Coordinator- Kasey Karnes

  • May 5th: 10-12 parents needed for 5th grade tours 9:15-10:45am

Meeting adjourned at 2:04pm

• Calendar dates to save:

April

18 - Holiday 

18 - Spirit Day at Arkadia 2:30 - 5:30 PM / Summer Moon all day

22- am Atlas Testing

24 - am Atlas Testing

May

5 - Rising 5th grade meeting @6pm need volunteers to sell merch at merch table

5 - Rising 5th grade tours need 10-12 parents for tours 9:15-10:45

5 - 9 Staff Appreciation Week

8 - Rising 7th graders go to Jr. High

5 - rising 5th grade tours need 10-12 parents for tours 9:15-10:45

12 - Rising Science Explorer Meeting @6pm need volunteers to sell merch at merch table

14 - Senior Graduation Walk through 1pm

15 - Afternoon Assembly - Holt Musical 1pm

15 - Spirit Night at City Park

16 - Holt Musical Performance (Frozen) 7pm

22 - May PTO Board Meeting 12:45-2 PM

23 - Award ceremony

26 - Holiday; no school

27 - Field Day (PTO will need to recruit volunteers)

28 - Last day of school