HCPT is a UK-based Catholic charity that provides life-changing pilgrimage experiences to Lourdes for children and adults with disabilities, complex medical needs, and social challenges of all faiths, and none. Every Easter and Summer, HCPT brings together thousands of volunteers, medical professionals, and chaplains to support pilgrims in a joyful, inclusive, and faith-filled environment. Our work is rooted in Christian values, community, and the belief that every person is uniquely gifted and loved.

To support the finance team with the effective delivery of day-to-day financial operations, ensuring accurate and timely processing of income, payments, invoices, and financial transactions.

The role contributes to the smooth running of financial systems and processes, supporting colleagues, volunteers, donors, and suppliers, and ensuring high standards of accuracy, compliance, and service.

The post holder will also provide support across wider finance activities, including basic financial reporting, audit preparation, and maintaining financial controls, while assisting with key organisational activities such as pilgrimages and ongoing transformation projects.

Financial Processing & Administration

• Process Gift Aid claims in line with HMRC regulations and organisational procedures

• Record and process income received (post, online payments, and other sources), ensuring accurate allocation

• Process supplier invoices, staff expenses, and payment runs accurately and in a timely manner

• Maintain accurate financial records and supporting documentation

• Assist with basic reconciliation of financial data where required

• Assist with posting basic journals under supervision

Payments, Income & Financial Transactions

• Process online payments and ensure accurate recording within financial systems

• Take payments over the phone in accordance with organisational procedures and security standards

• Allocate incoming payments correctly and resolve basic discrepancies

• Support high-volume financial data entry and transaction processing

• Monitor incoming payments and assist with basic credit control follow-up

Finance Systems, Reporting & Compliance Support

• Manage the finance inbox, responding to queries or directing them appropriately

• Provide support to staff, volunteers, donors, and suppliers with finance-related queries

• Assist with preparation of basic financial reports and data for the finance team

• Support audit preparation by maintaining organised and accurate documentation

• Help ensure compliance with financial policies, procedures, and controls

• Contribute to maintaining and improving financial systems and processes

Operational & Event Support

• Support financial preparations for key organisational activities, including Easter and summer pilgrimages

• Assist with financial administration linked to events, including tracking payments and resolving queries

• Provide additional finance support during peak operational periods

• Contribute to wider organisational transformation and improvement initiatives

General Responsibilities

• Carry out general finance administration and ad hoc duties as required

• Ensure compliance with organisational policies, financial controls, and best practice

• Maintain confidentiality and professionalism when handling financial information

• Work collaboratively with colleagues across the organisation

Essential

• A proactive, positive, and “can do” attitude

• Strong organisational and administrative skills

• High attention to detail and accuracy

• Ability to manage multiple tasks and prioritise workload effectively 

• Excellent communication skills (written and verbal)

• Ability to work both independently and as part of a team

• Excel skills – intermediate 

• High level of integrity, discretion and professionalism

• The ability to travel to Lourdes for two weeks each Easter to deliver the largest annual event for the charity.

• An understanding of HCPT’s spirituality, mission and values

• Champion HCPT’s values internally and externally

Desirable

• Experience in a finance or accounts-related role within a charity or SME

• Basic understanding of financial controls, reporting, or accounting processes

• Experience supporting audits or financial reporting processes

• Experience working in Catholic diocesan structures, with faith-based organisations or in the charity or not-for-profit sector

• Experience working in cross-cultural environments

N.B. Please note the duties listed are not exhaustive, and the charity may require different or additional duties to be undertaken depending on changing business needs.

• A meaningful leadership role in a mission-driven charity

• Flexible working arrangements and generous annual leave

• Up to 5% employer pension contributions, based on employee contributions

• Group life cover and healthcare benefits

• Opportunities for spiritual and professional development

• The chance to make a lasting impact on the lives of children and adults with additional needs

Please send your CV and a covering letter (max 2 pages) outlining your suitability for the role to natalia@thirdsolutions.co.uk by 10th July 12noon