Weekend rallies are run by voluntary stewards, without whom the rallies could not take place.
If you can assist with this vital role, please contact the Sites Officer, Don Bailey .
Being a Steward doesn't have to be an arduous task. Apart from the booking in stuff, you can do as much or as little as you like.
There will always be other members on hand to help out and organize events.
Being a Steward can be very enjoyable and rewarding, and sometimes free camping. You even get to talk to those people you've seen on the field for years but never actually spoken to.
CORONAVIRUS 2020, PROCEDURE FOR BOOKING / ATTENDING HAPPY CAMPERS WEEKEND EVENTS
The weekend event will be advertised via the private members Facebook page as an event by the Sites Officer (Don Bailey). Details of cost per unit, per night (pupn) will be advised at that time.
If the member wishes to attend, they contact the Secretary (Michelle Marchant) via Facebook Messenger to advise their intention to attend and how many nights they will be attending (as most of our events are for 3 nights).
A Happy Campers Club Coronavirus Advice Sheet must be signed by a representative of the unit before a booking can be accepted. The sheet does not need to be signed for each event, only one signed sheet is required).
The Secretary will advise the bank details and the payment id for the event. Each event will have a separate payment id to assist the Treasurer. Contact details for the Steward will then be provided.
The member pays the required site and club fee by bank transfer clearly marking the event id on the payment reference.
If a member does not have the facility to pay via bank transfer, the full site and club fee must be placed in a sealed envelope with their name, the amount and the event ID clearly shown on the envelope and passed to the Treasurer (Gail Horrox), or if she is not available a member of Committee.
All bank transfer payments MUST be made by noon Wednesday to enable administration of the bookings to be checked.
Any member who attends a Happy Campers event without making full payment will be unable to attend the next event and may be stopped from attending any events until the payment has been received.
Attendance at Happy Campers Event
No attendance before 2pm on the start date of the event.
On arrival at site, the member must remain in their vehicle and should contact the Steward on the number provided to inform them of their arrival.
The steward will direct the member to a suitable pitch and advise the location of the water and Elsan point.
All members should ensure they are equipped with anti-bacterial wipes and hand sanitiser and these MUST be used at both water and Elsan points.
A pack containing hand sanitiser and anti-bacterial wipes is available from any member of Committee should any member require, at a cost of £3 per pack. Payment must be made in a sealed envelope and passed to the member of Committee at the time of purchase.
No cash payments to be made to the Steward for site and club fees – see above regarding payments.
No football cards, PYCR or exchange of money to be made in respect of similar games.
Stewarding a Happy Campers Event
The list of attendees will be issued to the Steward of the event by noon Thursday by the Secretary via Facebook Messenger.
The Steward to transfer information onto normal Happy Campers Club booking in sheet (found in files on fb page). When member arrives, mark on sheet to confirm attendance. Booking in sheet to be forwarded to Treasurer after the event.
All payments to landowners to be made via the Treasurer.
on behalf of Happy Campers Club