Effective Date: 08 August, 2025
Last Updated: 08 August, 2025

1. Introduction

Welcome to Guardforce Global (“we,” “our,” or “us”). This Privacy Policy explains how we collect, use, and protect your information when you use our mobile application related to Security and Related Services.

By using our app, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

We may collect the following information:

a. Personal Information:

• Full name
  
  

• Email address
  
  

• Phone number
  
  

• Employee ID or company affiliation
  
  

b. Authentication Data:

• Email and password for secure login
  
  

c. App Activity:

• QR code scans for check-in/out
  
  

• Duty rosters, leave & loan requests
  
  

d. Device Permissions:

We request the following permissions from your device:

• Camera Access:
  To scan QR codes for attendance or duty check-in/out.
  
  

• Storage Access (Photos, Media, Files):
  To allow users to upload documents/images (e.g., for leave or loan requests), and to store relevant media content locally.
  
  

• Internet Access:
  Required for syncing data with our backend server.

3. How We Use Your Information

We use your information to:

• Authenticate users and manage access
  
  

• Facilitate duty check-ins via QR code
  
  

• Handle leave and loan requests
  
  

• Manage employee schedules
  
  

• Enable media uploads (like proof documents)
  
  

• Improve user experience and app functionality

4. Sharing of Information

We do not sell or rent your personal data. We may share your data only with:

• Your employer or authorized admin
  
  

• Cloud/server providers (for data storage and processing)
  
  

• Legal authorities, if required by law
  
  

All sharing is done with strict access controls.

5. Data Security

We apply strong technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

• Data is transmitted securely using encrypted protocols (e.g., HTTPS)
  
  

• Passwords and sensitive data are stored securely on our private servers
  
  

• Only authorized personnel have access to the backend

6. Your Rights

You may:

• View or update your data
  
  

• Request deletion of your account
  
  

• Withdraw permissions or log out anytime
  
  

Contact us at enquiries@guardforce-security.com for these requests.

7. Third-Party Services

• We do not use Firebase or any third-party analytics/tracking services in our application.

• If we use any cloud or hosting provider, their access is strictly limited to the functionality of the app (e.g., syncing duty check-ins or leave records).

8. Children’s Privacy

We do not knowingly collect personal data from children under 13.

9. Changes to Policy

We may update this policy. Updates will be posted on this page with a revised "Last Updated" date.

10. Contact Us

For any concerns or questions, contact:

Email: enquiries@guardforce-security.com
Company: Guardforce Global