Exploring Google Workspace --- A Guided Tour
Embedded Files
Course Overview
Ready to feel more at home in the cloud? We’ll explore Google Workspace through demonstrations and hands-on activities, turning digital "how-to" into "I’ve got this."
Bring your laptop (essential) and phone.
Viewing and sharing files across all devices (computers, tablets, phone) and platforms (Apple, Microsoft, Google) is a theme that will be modeled throughout the course.
The “guided tour” includes six sessions, beginning with ensuring everyone has established a secure Google Account. The primary applications we’ll explore include:
Setting up and managing a Google Account
Gmail (Google Mail)
Google Drive (file management)
Google Docs, Sheets, and Slides
Google Photos, Calendaring, and some AI discussions.
The course objectives aren’t as much about mastering a specific application, but gaining confidence to explore independently, bridging the gap between learning the tool to using the tool.
Table of Contents (6 sessions)
Session 1
Session 1
Session 1
Session 1
Google Account Setup
Just for those who need assistance:
To set up a new Google Acct
Note: some people have multiple accounts
To recover a forgotten password (ex. Apple ID or Google ID or computer or smartphone login
With managing their Account (adding security, etc).
We'll be doing this in Session #2 in more detail.
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Session 2
Session 2
Session 2
Session 2
Demystify the Cloud.
Google Workspace Foundations
Describe Google Workspace and why it is useful for communication and everyday tasks.
Google Account and Security: Importance of strong passwords and 2-Step Verification.
Navigate the Google Apps “waffle” menu (9-dot menu).
Browser Options: Google Chrome, MS Edge, Apple Safari, Firefox, Comet & others.
gMail (Google Mail)
Your digital ID; passport to the world of Google Workspace.
Equivalent to MS-Outlook, Apple Mail, Yahoo Mail, HotMail, AOL, others).
Explore anatomy of the Inbox; Managing Settings; Composing/Sending; Labels and organizing.
Hands-on Activity: Collaborating in a Shared Doc
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Session 3
Session 3
Session 3
Session 3
Google Drive:
Digital filing cabinet
Equivalent to MS OneDrive, iCloud Drive, Dropbox
15gb free storage; integrates with Docs, Sheets, Slides, Forms and more
Upload/Preview file types (PDF, images, videos, MS Office files)
Offline access (mark files accessible w/o internet)
Google Docs
Equivalent to MS Word, Apple Pages, Open Office, Libre
Real-time collaboration (shared files)
Version history, Voice typing
AI (artificial intelligence) to assist in writing.
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Teaching step-by-step Slideshow | PDF | Summary/Followup
Session 4
Session 4
Session 4
Session 4
Google Sheets
Equivalent to MS Excel, Apple Numbers, Libre
A tool to assist in organizing, analyzing and storing data in rows and columns.
Real-time collaboration. Version history. Offline mode.
Features: budgets, inventory, to-do lists, formulas, charts, language translations, alphabetizing lists (names, numbers, dates, etc)
Examples: Managing finances, Health and medication tracking, Travel planning, Book club projects, Logging volunteer hours and responsibilities, Estate planning support
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Teaching step-by-step Slideshow | PDF | Summary/Followup
Session 5
Session 5
Session 5
Session 5
Google Slides
Equivalent to MS Powerpoint, and Apple Keynotes)
A tool to create, edit, deliver digital presentations.
Templates. Basic features. (Demo, with some introductory hands-on).
Sharing photos and memories, Family history projects, Teaching, Clubs, Event Planning
Calendar & Contacts
Equivalent to Apple Calendar and MS Outlook
Address book, Add/Manage Contacts. Creating groups
Setting appointments, Reminders (family birthdays, appointments), Adding locations, Vacation planning, Sharing.
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Teaching step-by-step slideshow | PDF | Summary/Followup
Session 6
Session 6
Session 6
Session 6
Google Photos
Equivalent to MS Photos, and Apple Photo
Navigating Photo’s organization (inc. Albums, screenshots, favorites, videos, syncing).
AI (Artificial Intelligence)
Overview and Examples in everyday life
Workspace wrap up
Key takeaways from this course
Time permitting
Overview of other Google App(s) based on participant interest.
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Teaching step-by-step slideshow | PDF | Summary/Followup
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