Privacy Policy of GEODENT
PRIVACY POLICY FOR GEODENT
INTRODUCTION
GEODENT ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application GEODENT - Geolocation-Based Digital Attendance System (the "App"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.
ABOUT GEODENT
GEODENT is a geolocation-based digital attendance management system designed for educational institutions. The App provides precise location-based attendance tracking with 3D coordinate validation, ensuring students can only mark attendance when physically present in designated classrooms.
INFORMATION WE COLLECT
1. PERSONAL INFORMATION
We collect the following personal information:
- Full name
- Email address
- Student/Employee ID
- College/Institution affiliation
- Role (Student, Teacher, College Management, System Admin)
- Phone number (if provided)
- Profile information
- Academic information (courses, classes, sessions)
2. LOCATION INFORMATION
The App collects precise location data to provide core attendance functionality:
- GPS coordinates (latitude, longitude, altitude)
- 3D coordinate data (X, Y, Z coordinates) for room-level location validation
- Geofencing data for classroom boundaries
- Location accuracy and timestamp information
- This data is collected in real-time when marking attendance
3. DEVICE INFORMATION
We collect information about your device including:
- Device ID and unique identifiers
- Device model and manufacturer
- Operating system and version
- Device settings
- Mobile network information
- Application version
4. WIFI AND NETWORK INFORMATION
To enhance location accuracy and validate attendance, we collect:
- WiFi network names (SSID)
- WiFi signal strength (BSSI)
- Nearby WiFi devices information
- Network connection status
- Internet connectivity status
5. SENSOR DATA
We collect data from device sensors:
- Pedometer data (step count) for activity validation
- Accelerometer data
- Gyroscope data
- Compass/magnetometer data
- Activity recognition data
6. BIOMETRIC DATA
- The App uses device-based biometric authentication (fingerprint, face recognition) for security
- Biometric data is processed locally on your device and is NOT stored on our servers
- We only receive confirmation of successful/failed authentication attempts
7. ATTENDANCE DATA
- Attendance session information
- Check-in/check-out timestamps
- Location coordinates at the time of attendance marking
- Attendance status (present, absent, late)
- Attendance history and records
8. USAGE DATA
- App usage patterns
- Features accessed
- Session duration
- Error logs and crash reports
- Performance data
HOW WE USE YOUR INFORMATION
We use the collected information for the following purposes:
1. CORE FUNCTIONALITY
- Verify student presence in designated classrooms
- Mark and record attendance accurately
- Validate location using 3D geofencing technology
- Enable teachers to create and manage attendance sessions
- Provide attendance reports and analytics
2. AUTHENTICATION AND SECURITY
- Verify user identity
- Prevent fraud and unauthorized access
- Ensure only authorized users can mark attendance
- Maintain security of institutional data
3. SERVICE IMPROVEMENT
- Analyze app performance and usage
- Fix bugs and technical issues
- Improve user experience
- Develop new features
4. INSTITUTIONAL ADMINISTRATION
- Enable college management to monitor attendance
- Generate reports for administrators
- Facilitate communication between students and teachers
- Support academic record-keeping
5. COMPLIANCE
- Comply with institutional policies
- Meet legal and regulatory requirements
- Respond to legal requests
HOW WE SHARE YOUR INFORMATION
We share information in the following circumstances:
1. WITHIN YOUR INSTITUTION
- Your attendance data is shared with your teachers
- College management can access attendance reports
- System administrators can view institutional data
2. WITH YOUR CONSENT
- We may share information with third parties when you explicitly consent
3. SERVICE PROVIDERS
- We use Supabase (database and backend services) to store and process data
- Google Maps API for location services
- These providers are bound by confidentiality agreements
4. LEGAL REQUIREMENTS
- We may disclose information if required by law
- To protect our rights or respond to legal processes
- To prevent fraud or security issues
5. INSTITUTIONAL SHARING
- Data may be shared with authorized institutional administrators
- Integration with existing college portal systems (via API)
We DO NOT:
- Sell your personal information to third parties
- Share your data for advertising purposes
- Provide your information to unauthorized parties
DATA STORAGE AND SECURITY
1. STORAGE LOCATION
- Data is stored on secure Supabase cloud servers
- Database servers comply with industry security standards
- Biometric data is stored only on your local device
2. SECURITY MEASURES
- Data encryption in transit (HTTPS/TLS)
- Encrypted storage using Flutter Secure Storage
- JWT token-based authentication
- Role-based access controls
- Regular security audits
3. DATA RETENTION
- Attendance records are retained as per institutional policies
- User accounts remain active during enrollment/employment
- Historical data is retained for academic record-keeping
- You may request data deletion (subject to institutional requirements)
YOUR RIGHTS AND CHOICES
You have the following rights regarding your data:
1. ACCESS
- Request a copy of your personal data
- View your attendance history within the App
2. CORRECTION
- Request correction of inaccurate data
- Update your profile information
3. DELETION
- Request deletion of your account (subject to institutional policies)
- Note: Academic records may be retained per institutional requirements
4. OPT-OUT
- Disable certain permissions (may limit app functionality)
- Withdraw consent for optional data collection
5. LOCATION PERMISSIONS
- You can revoke location permissions in device settings
- Note: This will prevent you from marking attendance
6. COMPLAINT
- Contact your institution's data protection officer
- File a complaint with relevant data protection authorities
PERMISSIONS REQUIRED
The App requires the following permissions:
1. LOCATION (REQUIRED)
- Fine location (GPS)
- Coarse location
- Purpose: Verify presence in designated classrooms
2. INTERNET (REQUIRED)
- Purpose: Sync attendance data, authenticate users
3. WIFI STATE (REQUIRED)
- Access WiFi state
- Change WiFi state
- Nearby WiFi devices
- Purpose: Enhanced location validation
4. ACTIVITY RECOGNITION (REQUIRED)
- Purpose: Validate user presence and movement
5. BIOMETRIC (OPTIONAL)
- Purpose: Secure authentication
You can manage permissions in your device settings, but disabling required permissions will prevent core functionality.
CHILDREN'S PRIVACY
The App is designed for students and educational institutions. While some users may be minors (under 18), the App is used under institutional supervision. If you are a parent/guardian and believe your child has provided information without consent, please contact your institution or us directly.
THIRD-PARTY SERVICES
The App integrates with:
1. SUPABASE
- Backend database and authentication
- Privacy Policy: https://supabase.com/privacy
2. GOOGLE MAPS
- Location services and mapping
- Privacy Policy: https://policies.google.com/privacy
These services have their own privacy policies which govern their handling of your information.
OFFLINE FUNCTIONALITY
- The App works offline for core attendance marking
- Data is stored locally and synced when internet is available
- Offline data is protected with device-level security
CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time. We will notify you of any changes by:
- Posting the new Privacy Policy in the App
- Updating the "Last Updated" date
- Sending notifications through the App (for significant changes)
Your continued use of the App after changes constitutes acceptance of the updated policy.
DATA BREACH NOTIFICATION
In the event of a data breach that affects your personal information:
- We will notify affected users within 72 hours
- We will notify relevant authorities as required by law
- We will provide information about the breach and remedial actions
INTERNATIONAL DATA TRANSFERS
Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.
YOUR INSTITUTION'S RESPONSIBILITIES
Please note that your educational institution (college/school) is responsible for:
- Defining attendance policies
- Managing user roles and permissions
- Ensuring compliance with local educational regulations
- Handling institutional data access requests
CONTACT INFORMATION
If you have questions or concerns about this Privacy Policy or our data practices, please contact:
For App-Related Inquiries:
Geodent
Email: mayandinaveenkare1907@gmail.com
Address:Â
For Institutional Data Inquiries:
Contact your college/institution's administration or data protection officer.
LEGAL BASIS FOR PROCESSING (GDPR)
If you are in the European Economic Area (EEA), our legal basis for processing your data includes:
- Performance of contract (providing attendance services)
- Legitimate interests (institutional administration and security)
- Legal obligations (compliance with educational regulations)
- Consent (for optional features)
DATA PROTECTION OFFICER
For privacy-related inquiries, you may contact:
Naveen
Email: mayandinaveenkare1907@gmail.com
Geodent
GOVERNING LAW
This Privacy Policy is governed by the laws of [Your Country/State], without regard to its conflict of law provisions.
ACKNOWLEDGMENT
By using the GEODENT App, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and disclosure of your information as described herein.
END OF PRIVACY POLICY
For the most current version of this Privacy Policy, please check the App or visit [Your Website URL]
Last Updated: January 22, 2026