Embedded Files
4/13/22 summary
4/13/22 summary
Reminder to log volunteer hours. If hours aren’t logged, you will not receive your service hours. You can find it on the “For Tutors” section of the TC website. If you need volunteer hours for something, the organization will probably give you a form. Every tutor should get their hours by the end of the year. Please print out the log template on the slides if you do not already have a service hours form. There will be a time at lunch towards the end of the year (mid-May) when we will physically sign off on them. There will still be digital records of the hours you’ve logged.
Officer Shadowing [APPLICATIONS CLOSED]: we’re looking for officers to take over when we graduate in 2023 (current 10th and 9th graders), as well as some officers to join our team next year in 2022 (current 11th and 10th graders). We will be training officer candidates during our senior year (next year, ‘22-’23). This is a selective process because we aren’t a traditional club and there is a lot of background work required. In the training, you will learn our process for matching, emailing skills, and problem-solving skills. This is a good experience for both college applications and future work. We aren’t intimidating :). There’s an interest form on the slides to fill out if you would like to learn more about being an officer. There isn’t a deadline, and we will have an interest meeting.
Summer Tutoring: this is absolutely not mandatory, but if you and your student agree to continue tutoring, you can. Normally, tutoring stops over breaks and may or may not start again next school year. The parent may not contact you again after summer break, but we will assign you a new student if that happens.
3/2/22 summary
3/2/22 summary
Reminder about finding previous meeting summaries on the website. Reminder to log hours! It is mandatory to attend 2 meetings per semester. You can DM us on Discord (on the day of the meeting) for the attendance question’s answer if you READ THE MEETING SLIDES. If you have to leave Tutors’ club, tell us so we know what’s going on. If you haven’t been matched yet, it’s because the preferences between tutor and student don’t match up. We will do the live tutoring matching, so that if people want to change their preferences live, they can do that. Wednesday is the most in-demand day, and the most demanded subjects are ELA and math. Our meetings are biweekly on Wednesdays at 12:30. All the information is on the website. For new members: after filling out the preferences form, check your email to see when you’ve been matched. People without a student were asked to stay. Live student-tutor matching: matched several students
2/9/22 summary
2/9/22 summary
ANNOUNCED requirement to attend 2 meetings for the rest of the semester (read slides for more info). Gave essential reminders: logging hours, link to master’s guide given. Reminder to join the discord. Form given for tutors who want to tutor multiple students. General updates: checking on parents who enrolled a student a long time ago, reopening student enrollment form. We now have more tutors than students, but will soon have more students again once enrollment is set up. New members to TC can find all information on this website.
1/26/22 Summary
1/26/22 Summary
(READ SPEAKER NOTES on the slides for more info)
General reminders: the discord server, to log volunteer hours, the website link. Information on redeeming volunteer hours: email Mr. Vu and the club leaders so he can sign the hours. If you need them before a deadline, ask in advance so we have time to provide them. Email the tutors’ club account if you have to quit tutoring or postpone it. We will be recruiting more and matching students to tutors.
12/15/21 Summary
12/15/21 Summary
[Very brief meeting since this was our last meeting before Winter Break].
Announcement that we reached 100 hours. Reminder that there is only one more homework help session left this semester. Reminded tutors to figure out whether they want to tutor over break. Reminder to fill out the Sessions Log!!! Information for past meetings is on the website (which is here! Wow isn't that just wild).
12/1/21 Summary
12/1/21 Summary
Reminded people to sign up for December Homework Help shifts. The guide for homework help is on the master guide. Told people how to redeem volunteer hours within the first semester: by giving an hours form to Mr. Vu. Otherwise, hours will most likely be distributed during the second semester. REMINDER TO FILL OUT TUTORING HOURS FORM!! Ally shared a funny story from tutoring and asked if anyone else wanted to share a story in the chat. 7 people shared, and Ally read them out loud. Reminded the tutors when the next meeting is.
11/17/21 summary
11/17/21 summary
Told tutors that in total we have tutored 45 hours. Homework help was better described: some kids come and unmute only when they need help, there is a main room and breakout rooms to give kids individual help. The questions kids have are pretty basic because they’re between K-8. Asked for more volunteers! The date of future sessions in November was given, 11/18 and 11/30. There will be a guide given for homework helpers. Yearbook picture info and location are given, 11:45 by the C6 stairs. Reminder to fill in the Log form after each session! It’s an important resource for asking for advice. (cont. below)
Asked to help recruit more tutors. Everyone will receive a student. Reminder to reply to the match email to confirm and to immediately email the teacher. Reminded tutors that not every session will go perfectly well, and that questions are quickly answered on discord. Reminded them that meeting summaries are all on the website. Students must have their cameras on during tutoring sessions. Reminder to watch bootcamp! Advice given about what to do when the parent doesn’t respond; information on slides.
11/3/21 SUmmary
11/3/21 SUmmary
Bootcamp recording given for those who did not attend. Tutoring club statistics given: there are 50 students, 6 matches were given over the weekend, no more students are being accepted because there are not enough tutors. Asked people to tell their friends to join. Reminded people to check their emails to see if they were matched. Announced the start of homework help sessions, when they are, and asked people to sign up for them. Announced website updates: volunteer hours log, session log. Told everyone to go to the club yearbook picture, at C-6, and gave form link for members who will come.
10/20/21 Summary
10/20/21 Summary
Summary of Falcon Fest funds. Explained what the funds will be used for: recruiting new students, projectors attached to computers. Told tutors that we need more tutors, reminded tutors to fill out preferences form. Said that there was a need for ELA tutors. Repeated the need for basic Spanish tutors because parents are very interested in it. Gave session/volunteer hours form+a summary of the information on it: logging tardies, start time/end time, a summary of the session. Linked a tutorial/reminder to make meeting links. Gave link for tutoring training on Sunday at 3pm, will last at most an hour. Told tutors about the form to tutor more than one student, will be sent out after school. There will be a tutoring training summary given to those who can’t come on Sunday.
10/6/21 Summary
10/6/21 Summary
Check-in form given. Told tutors that it’s mandatory to fill in the preferences form. Told them that computer science is a new subject. Told that some student assignments were given, told to respond. Told that those matched will be linked to the parent tonight. Information about contacting parents (using the preferred method of email, text, etc) given. Asked for more tutors for Spanish, K-2, and Thursday. Reminded tutors that teaching will be online. Tutors with assigned students asked to stay behind. Instructions for talking to parents given.
9/22/21 Summary
9/22/21 Summary
Showed the new website. Showed subjects for tutoring. Homework help sessions explained. Tutoring preferences form given, along with a demonstration on how to fill it out. Discord Link given again. Asked for advertisement help. Explained Falcon Fest booth, along with the form to volunteer.
9/1/21 Summary
9/1/21 Summary
Overview of basic information. Check-in form is given. Introduced officers, explained the process of tutoring, students, subjects, etc. Process of logging hours explained. Tutoring starting date told → mid-late September. Told requirements: access to Discord for easy communication. Explanation of how to make a discord account. Link to server given. Application + Accommodation form given. Personal emails of VP and President given for easy access. Process of group tutoring explained.
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