Effective Date: 5/15/2024 to till date
Welcome to Kairos Business Solutions. We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy policy or our practices with regard to your personal information, please contact us at [Contact Information].
When you use our fleet management mobile application ("App"), we appreciate that you are trusting us with your personal information. We take your privacy very seriously. In this privacy policy, we seek to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our App and our services.
We collect personal information that you voluntarily provide to us when you register on the App, express an interest in obtaining information about us or our products and services, when you participate in activities on the App, or otherwise when you contact us.
The personal information we collect may include:
- **Name and Contact Data:** Your first and last name, email address, postal address, phone number, and other similar contact data.
- **Credentials:** Passwords, password hints, and similar security information used for authentication and account access.
**2.2 Information Automatically Collected**
When you use the App, we automatically collect certain information. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our App, and other technical information. This information is primarily needed to maintain the security and operation of our App, and for our internal analytics and reporting purposes.
**2.3 Location Data**
We may collect and use your location data to provide location-based services, such as tracking fleet vehicles in real-time. If you wish to change our access or permissions, you may do so in your device’s settings.
**3. How We Use Your Information**
We use the information we collect or receive:
- **To Facilitate Account Creation and Logon Process:** If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process.
- **To Send Administrative Information to You:** We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
- **To Protect Our Services:** We may use your information as part of our efforts to keep our App safe and secure (for example, for fraud monitoring and prevention).
- **To Enforce Our Terms, Conditions, and Policies for Business Purposes, to Comply with Legal and Regulatory Requirements, or in Connection with Our Contract.**
- **To Respond to Legal Requests and Prevent Harm:** If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
- **For Other Business Purposes:** We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our App, products, services, marketing, and your experience.
**4. Sharing Your Information**
We do not share, sell, rent, or trade any of your information with third parties for their promotional purposes. We may process or share data based on the following legal basis:
- **Consent:** We may process your data if you have given us specific consent to use your personal information in a specific purpose.
- **Legitimate Interests:** We may process your data when it is reasonably necessary to achieve our legitimate business interests.
- **Performance of a Contract:** Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
- **Legal Obligations:** We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.
- **Vital Interests:** We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
**5. Data Security**
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.
**6. Data Retention**
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy unless a longer retention period is required or permitted by law. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible, then we will securely store your personal information and isolate it from any further processing until deletion is possible.
**7. Your Privacy Rights**
Depending on your location, you may have the following rights regarding your personal information:
- **Access and Update:** You have the right to access and update your personal information stored by us.
- **Deletion:** You may request the deletion of your personal information.
- **Restriction of Processing:** You may request that we restrict the processing of your personal information.
- **Objection to Processing:** You have the right to object to the processing of your personal information.
- **Data Portability:** You may request the transfer of your personal information to a third party.
To exercise these rights, please contact us at solution@kairossolutions.co
.
**8. Changes to This Privacy Policy**
We may update this privacy policy from time to time. The updated version will be indicated by an updated "Effective Date" and the updated version will be effective as soon as it is accessible. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.
**9. Contact Us**
If you have questions or comments about this privacy policy, please contact us at:
Kairos Business solutions
solution@kairossolutions.co