By adding formulas and functions to your Excel sheet, you instantly gain access to a wealth of information regarding your data and can conduct complex calculations with ease. These shortcuts can help Excel beginners and even advanced users begin building formulas and functions, as well as receive help where necessary.
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Last couple of months has been a self revelation kind of period where I have sat down for retrospective on what I know, what I am good at and where I need to be in near future. This has allowed me to open my eyes and focus on what is important NOW and yet work towards what will be important in 12-18 months time. One such eye opener was mastering excel. No, I am not a master excel user yet, no where close to it to be honest but my work has allowed me to learn formulas/functions in Microsoft Excel as Data/Marketing analyst which has made me more confident. These concepts hasn't just helped me in my work at Cengage but also made me realize that couple of years back when I used to write that I am good at Excel, how wrong I was.
Excel per se is pretty adhoc, which means that the same problem can be solved using 10 different functions/concepts. So the list below is no where comprehensive but it will give you a good hindsight into the world of data analysis using Excel. Also, my focus is not to teach you how to use these functions, but rather just let you know that these functions do exist and share some personal resources that I have used. So here we go.
Vlookups are great, Index Match is better! I used to think that Vlookups is the best formula for referencing other columns/worksheet. Index Match does a better job as when the data is huge as its much quicker in referencing and where you can also do dynamic column referencing.
There are times when you write some long excel formula and you end up with some N/A or Error. Your formula is correct, just that the logic is NULL or Error. If Error function allows you to fill in the cell with pre-defined text incase of NULL or error.
One of my favorite formulas in Excel. It has saved me 100's of hours and manual effort to calculate Sum/Count with defined criteria. You have SUMIF and SUMIFS, if you are just starting, just focus on SUMIFS because IFS does all the work that IF does with extra abilities.
Data Validation is a feature where you control what a user can enter into a cell either using Dropdown or limiting text. I cannot explain how many times I have used data validation to limit what and how the worksheet can be used. I have used Data Validation in combination with SumIfs, CountIfs and logical statements to create interactive excel worksheets which other colleagues consider as MAGIC
Most often, when we think about Pivot Tables, we think of ability to drag and drop columns or measures to get aggregated view of something. Pivot table is much more than that. Only video you'll need to watch is the video by ExcelIsFun where the guy goes through more than 50 examples of Pivot Table usecase and its a gold mind trust me.
As far as dashboarding in excel is concerned, the more you learn about it, the better for you. I have never thought of Excel as a dashboarding tool until I joined Cengage. Although we use Tableau for dashboarding but for some quick adhoc requests, Excel dashboards are preferred.
Excel string functions like Left, Right, Mid and Concatenate has helped me trim texts left right of my required texts or add two or multiple strings. Its a pretty underrated formula to be honest. You use this formula quite often. Like recently, on one my LinkedIn posts, I had 2500+ comments which had email addresses with other text strings. Using string functions with help of VBA, I was able to just get email address from the comments. So cool right? Learn them, you will thank me later.
Being a data viz guy and someone who likes to visually present and assimilate information, conditional formatting is a boon. It allows an analyst to display information or table in a more digestable and readble way.
There are times when a column, which is supposed to be date is in text format or number is in string format. That's where you need to able to convert them into date or number. I remember in my interview in Minneapolis, I was given an assignment where I had to use Vlookup/Index Match . I did the Vlookup part pretty well but I failed to realize that the two columns that I was mapping on, were of different data types Hence its important to understand datatypes as well be able to convert them wherever needed.
Last year when I started at Cengage, I was at best novice in excel but due to my colleagues who were better at Excel than me, I was able to learn so much from them. One of the skills I learnt from them is how to do excel using just Keyboard! Yes, most of the excel that I do is JUST keyboards. All Microsoft tools has shortcut helps if you press "ALT" and you'll get list of keys you can press next to visit that specific feature. Keyboard shortcuts that I use the most often is Add a new column or row and the shortcut that I use is:
Trust me, you might think, how can someone learn so many excel shortcuts? Its easy! The more you use excel, the more you'll start using excel shortcuts. Nowadays whenever I get an excel sheet, I select all columns and go "Alt+H+O+I"! Boom! This is the short cut which autofits all columns width for me so that I can see all the content of the column, how cool is that?
Again, reiterating the fact that these are not the only functions that I use, but the functions which has helped me tremendously. As you might have already noticed, I reference a lot of ExcelIsFun and ExcelJet website/channel, they have the best and most comprehensive resource out there for Excel. You should subscribe or follow them if you want to be #GoodAnalyst
Microsoft Excel is extensively used across the globe to store and analyze data. Despite various new data analytics tools in the market, Excel remains the go-to product for working with data. It has numerous in-built features, which makes it easier for you to organize your data.
Data in Excel is in the form of rows and columns. Excel is commonly used to record and analyze data, perform mathematical operations, and visualize structured data in charts and graphs. Finally, another important application of Excel is that it helps in automating tasks through excel macros.
Now the question is, if you have to memorize these shortcuts, the answer is no. However, it would be an advantage if you can remember a few of them. With regular practice, you will be able to remember most of the common Excel shortcuts.
A cell in Excel holds all the data that you are working on. Several different shortcuts can be applied to a cell, such as editing a cell, aligning cell contents, adding a border to a cell, adding an outline to all the selected cells, and many more. Here is a sneak peek into these Excel shortcuts.
We will learn how to add a comment to a cell. Comments are helpful when giving extra information about cell content. We will also learn how to find value and replace it with another value in the spreadsheet. After this, we will look into how to insert the current time, current date, activate a filter, and add a hyperlink to a cell. Finally, we will see how to apply a format to the data in a cell.
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Excel shortcut keys will indeed help you build your reports and analysis faster and better. After reading this article, you would have understood the different types of Excel shortcuts related to the workbook, cell formatting, row and column formatting, and pivot tables.
We hope you find these hacks useful and can easily master these shortcut keys by working on excel regularly. Do you have any questions related to this article? If so, then please put it in the comments section of the article and our experts will get back to you at the earliest.
Excel shortcuts are keyboard combinations that allow you to perform tasks quickly and efficiently. They can save you a lot of time, especially if you work with large spreadsheets. For example, instead of clicking on the "Bold" button on the toolbar, you can press Ctrl+B to bold a cell.
Shortcuts are important in Excel because they can help you work more efficiently. By using shortcuts, you can save time and focus on other tasks. They can also help you avoid repetitive strain injuries, as you don't have to use the mouse as much.
You can create your own Excel shortcuts by going to the File menu and selecting Options. Then, click on the Advanced tab and scroll down to the Keyboard shortcuts section. In this section, you can create new shortcuts by clicking on the New button and entering the shortcut key combination and the command that you want to assign it to.
To manage shortcuts in Excel, you can customize or modify existing shortcuts through the Excel Options menu. Simply go to the "Customize Ribbon" section and click on the "Keyboard Shortcuts" button to assign or change shortcuts according to your preference. 152ee80cbc
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