M3 Accounting Core

Accounting Team Message:

Daily Tasks:

1. Invoices: These should be entered daily into the Accounts Payable module in M3, if you’re on top of it this should go quickly. Don’t hesitate to train your AGM/FOM/Auditor on any M3 process, you should have a back up to be able to help you!
2. Daily Report: This should be rolled every morning by 10:00AM (Monday-Friday). Please make sure you have someone who can take care of this while you are out. Most properties have a night auditor taking care of this already. Every hotel should have a login to M3 for their auditor/s, let Jacob and I know if you need help getting someone set up. If your night auditor is currently taking care of this process, please be sure to double check that it was rolled during the night. Be sure to email Jacob and I if the Daily Report is out of balance or you’re having issues, we will jump in and help fix it right away. Starting next week, the owners will be getting a report from all the hotels through M3 that will show the previous days’ numbers. To ensure that it’s not blank we need you to do this every day and if your auditor misses it, we need you to double check and then complete it.

Website to M3 Accounting Core: https://cloud.m3as.com/logon/LogonPoint/tmindex.html

HOW TO ENTER INVOICES:

Select Accounting Core under APPS

2. Select your hotel

3. Select your vendor.

4. Select NEW under Invoice for that Vendor. The invoice # is what you find on the bill. Accounting Period is when the bill was generated by the invoice. Invoice date will be same as Accounting Period always. Enter the amount of the bill.

5. Choose the category that fits under your bill type. Make sure the amount comes out to match the amount on Step 4. Hit SAVE when done.

6. Next go to your WINDOW EXPLORER. Go to C: Drive. Create a folder call M3 Scans <---VERY IMPORANT

You'll need to drop all your PDF invoices in here for M3 to find the file for next step.

7. Next you need to upload PDF image of bill to that invoice. Select ATTACH IMAGE on top ---> Browser Pre-Scanned Documents for Selected Invoice.

I recommend using Genius Scan app to take scan of your invoice if you don't have the invoice digitally sent to you.

All invoice must be in PDF file type.

That is it! You done adding your invoice to accounting!

PORTION 2 of Note from accounting: Rolling your daily report by 10 AM

Scroll down to the CASH RECEIPTS. The CASH/CHECKS must match the number with ACTUAL BANK DEPOSIT.

You have to hit EDIT on top, then click on ACTUAL BANK DEPOSIT. If you have under/over the amount, make sure to note that on your CASH DEPOSIT SHEET on ACCOUNTING portion of this website. Hit ROLLOVER. You should get a successful message, any errors - contact Andrew alacher@empirehotelsgroup.com

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