Download Xero Expenses App [Extra Quality]

Currently Xero Expenses creates a single expense claim for each individual item.

Normal practice for an expense claim is it contains multiple lines (different expenses), such as parking, a restaurant bill and a hotel.

We have moved over from another Accounting software and didnt have any issues with expense claims. There is no way that an employee will submit individual expenses because Xero doesnt have the function of having the option to upload photo receipts for each entry. This is going to fall back on Finance team to enter all these expenses line by line. Please can this function be expedited as soon as possible

Download Xero Expenses App

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We're using Zoho Expense, which groups multiple claims into a single report. Our out-of-pocket expenses tend to be multiple small items, and it is much easier for our accounts team to check and manage reimbursements for these when grouped together - either by a specific event ('New York Business Trip') or a period of time ('Bob's expenses for May').

This is 100% needed in our business, we give people a daily allowance and having multiple smaller receipts is causing more admin for us to check the claims are valid and make sure that they don't go over their limit. Especially is someone submits a whole weeks worth of expenses in one submission

I 100% support this - the issue we are having is when a user posts an expense item say 15 for a taxi but this included a tip. The money coming though in the bank is say 14.50 and 0.50. We are not able to match this in the bank feed - i.e split a payments on expenses. You can do it against supplier bills I know but not an expenses. Also happens with hotels - they take a small charge like a deposit and then the rest on a separate payment and transport companies where they take an initial fee then a second fee when they know how much the user has travelled. Not sure it the same request as the thread but appropriate anyway

If a person goes into a conference, and has expenses related to that event, it would be helpful if it could be done all at once. Flight, hotel, mileage, food expense, supplies, etc all in one submission.

Totally agree here, endless individual bills for $3 coffees is just madness - Xero Me for expenses might save the submitter time & admin, but it creates a headache for the accounts team.

Submitters and/or administrators should be able to combine individual lines into one submission, resulting in one, multi-line, bill.

This is total madness. Who on earth wants to see 20 individual lines in their accounts for each trifling line on an expenses claim.

Not going to be using Xero expenses unless they sort out this and the equally bonkers approvals free-for-all.

4) Compare the categories in the report with those at Settings > Policies > Group > [Policy Name] > Connections. Make sure you see the exact category is enabled and connected to Xero (you'll see a blue icon next to all connected categories). We will display a red policy violation for any expenses that are using out-of-policy categories.

Like all its accounting platform rivals, Xero Expenses feeds transactions straight into the ledger. Within Xero, the software learns over time to auto-code expenses into the right category. The app is not as sophisticated as other specialist programs in our Data and Expenses Management Software Reviews comparison, but it is competitively priced.

Xero Expenses is an expenses management tool for processing employee claims. Both employers and workers can snap and upload photos of receipts, to make expense claims quick, convenient and paper-free. The tool lets employers reimburse expense claims, track mileage and view analytics information to monitor spending.

When it comes to streamlining expense management, Xero and Wise Business go hand in hand. They can be integrated seamlessly, and help to make submitting, reviewing, paying and tracking employee expenses a breeze.

And for a simple, clean way to sort daily employee expenses, you can order a Wise expense card for every staff member who needs one. You can pre-set spending limits, and track international cashflow once you connect your account to Xero.

What are the fields that will be synced with Xero, when using Sync expenses?

You will be able to review and fill all the fields that you need to create a Spend Money transaction on Xero, including the Xero account, Tax rate, and Xero tracking categories, directly from Aspire before you sync a transaction. All values along with the receipts attached to the transaction will be synced with Xero

Once you are on the Sync expenses homepage, you will be able to see the list of transactions in Pending Review status. This list includes all debit transactions from your Aspire accounts, and you can choose to sync the expenses you want.

The expenses sync feature will only be available once you have connected at least one of your Aspire accounts to Xero. You can click on the Connect Now button to connect your bank accounts to Xero and sync your bank statements.

To sync expenses to a Xero account, you need to enable payments to the account. You can do this by going to the Xero Chart of accounts and selecting "Enable payments to this account" for the Xero account you want to use.

Business expense apps, such as the Xero Expenses app and the Archa app, can assist with tracking and managing employee expenses and minimise the time required for expense reporting by eliminating manual data entry.

This app is an expense management tool for Xero users that assists small businesses with tracking and managing employee expenses. It enables employees to submit expenses in one click. The time-saving features include:

While both apps assist with employee expense management, Archa provides credit cards employees use to make expenses. This totally eliminates the need for reimbursements and the issues connected with them. When employees spend their own funds for company purposes and then wait to be repaid, it can impact personal cash flow and cause financial stress.

With Archa, your business gets a total credit limit and can easily issue cards to team members who incur business expenses. This eliminates the need for employees to use personal funds and be reimbursed at a later date. It also eliminates the need to set up complicated expense accounts.

"With the new Xero Me app functionality, business owners will be able to get the data and information they need to manage employee expenses, leave, pay and timesheets while creating an enhanced employee experience."

There is no one single Xero account code that should be used to record any outgoing that relates to computers. This is because computer expenses come in all shapes and sizes. The type of computer expense will determine which Xero account code is the correct code to use in each circumstance.

It is very important that computer expenses are recorded accurately in your business accounts in order to ensure that the nature of the expense is reflected in the reports and, eventually, in the tax return.

When a Sales invoice is created for that customer, you can select which expense is to be added to that invoice from the expenses panel to the right. The expenses panel appears automatically when there are expenses available to be billed.

With Xero Expenses, an add-on that's included in the Established plan if you're in the US, you and other employees can submit expenses, reconcile transactions and manage everything without paper receipts.

With Quickbooks, expenses functionality is built into all plans rather than offered as an add-on (or gated behind higher plans) as with Xero. This can mean some small cost savings and extra simplicity if you have a small business.

As expected, the fancy features come in the top plan: Advanced for $150/month. This gives you access to features such as batch invoices and expenses, automated approvals and reminders, management reports and fields, and custom reporting fields.

QuickBooks' Essentials plan is a fantastic deal for $25/month. You can send as many invoices and bills as you want, track income and expenses, and stay on top of tax. In short: everything you need to run a business.

There's excellent core functionality for processing invoices and payments as well as add-ons for projects, time tracking and expenses. Xero offers basic inventory management for retail businesses to track what they have in stock, add inventory to quotes and invoices, and report on what product lines are trending.

Quite simply, you have to know how your staff spends money and if they follow established rules and policies. An exciting new feature gives small businesses and their accounting partners deeper insights into spending and expense claims that will provide actionable findings. Accountants and business owners have access to a real-time and accurate view of their expenses.

Once re-enabled, the bank feed should work properly for future expenses. But for the period where the feed wasn't working, our team can push through expenses from the missing dates. So when you reach out to us, we'll ask you to please confirm the missing date range.

AmexExpense brings together expenses, mileage, and company Cards in one place, allowing your employees to input information quickly and simply via mobile. Finance data arrives coded and checked so you can easily reconcile, monitor and approve on the go.

Yes you can - In "Private Mode", as a user, go to "My Purchases" > "Add Connection".

You will be redirected to an American Express Online Login popup page.

Enter your credentials to link your American Express Business Card with your AmexExpense Account.

You can also switch between each Card by clicking the arrows.

You will see the transactions of the selected Card and can create expenses on the transactions accordingly.

No, AmexExpense can be used by all employees in the company - they do not need an American Express Card.

However, AmexExpense and Employee Cards can be seamlessly integrated with one another to give your business a better overview and control over Employees' spend and business expenses.