Download Email Template For Outlook |VERIFIED|

If you find that you repeatedly send the same message, you may want to create a new template. You can create a template containing any information which will remain constant, save the template, and then use the template to send a new message.

If a major part of your online communication is repetitive emails, it would be only natural that you strive to optimize that part of your work. Replying with template can be a great alternative to composing emails from scratch in a tedious keystroke-by-keystroke way.

Download Email Template For Outlook

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Email templates in Outlook are like document templates in Word or worksheet templates in Excel. If you often send the same or very similar messages to different people, you can save one of such messages as a template by clicking File > Save as > Outlook Template (*.oft). And then, instead of composing an email from scratch, you start with a template, customize it if needed, and hit Send. The message goes out, but the template remains, ready for the next use.

The Outlook.com web app also has email templates. Compared to .oft files in the desktop version, these do not require a ton of menu clicks to open. However, the options here are not so extensive - a template can contain small images and basic formatting, but it's not possible to preset email fields or attach files.

The My Templates pane will show up with a few default samples ready to use. To make your own one, click on the + Template button and enter the template's title and body in the corresponding boxes. Or you can type and format text in the message window, and then copy/paste - all the formatting will be preserved.

Supported versions: Outlook.com web app

Quick Parts and AutoTextQuick Parts are reusable snippets of content that can be quickly added to an email message, appointment, contact, meeting request, and task. Aside from text, they can also include graphics, tables, and custom formatting. While .oft templates are meant to constitute an entire message, quick parts are kind of smaller building blocks.

Comprehensive tutorial: Outlook Quick Parts and AutoText

Quick Steps email templatesQuick Steps are sort of shortcuts that allow performing multiple actions with a single command. One of such actions could be replying with template or creating a new email based on a template. Aside from the message text, you can prefill To, Cc, Bcc, and Subject, set a follow-up flag and importance.

To make a quick step template, click Create New within the Quick Steps box on the Home tab, and then choose one of the following actions: New Message, Reply, Reply All or Forward. In the Edit window, type the text of your template in the corresponding box, configure any other options that you think appropriate, and give your template some descriptive name. Optionally, assign one of the predefined shortcut keys.

End-to-end tutorial: Outlook Quick Steps

Outlook drafts as templatesDrafts in Outlook are nothing else but unsent emails. Usually, these are unfinished messages that are saved automatically by Outlook or manually by yourself. But who says a finalized draft cannot be used as an email template?

The beauty of this method is that you can create a re-usable draft email template exactly as you normally would - type the text in the message body, fill out the email fields, attach files, insert images, apply the desired formatting, etc. When your message is ready, do not send it. Instead, click the Save button or press Ctrl + S to save the message to the Drafts folder. If you have too many items in your Drafts folder, you could keep your templates in a separate subfolder(s) or assign categories to them.

The next time when you want to send a particular message to someone, go to your Drafts folder and open that message. The key thing is that you don't send out your draft, but forward it! When forwarding a draft, Outlook makes a copy of it keeping the original message for future use. Moreover, no header information is added above the draft's text, like it is normally done when forwarding an incoming email. The Subject line won't be prefixed with "FW:" either.

More info: Using Outlook drafts as email templates

Outlook signature templatesSignature is a traditional element of written communication, and most Outlook users have a default signature added to their emails automatically. But there is nothing that would prevent you from having more than one signature and including information other than standard contact details.

In-depth tutorial: How to create and use Outlook signatures

AutoCorrectThough the AutoCorrect feature was not originally designed to be used as text templates, it does let you instantly insert certain text via an assigned keyword or code. You can think of it as a simplified version of AutoText or Quick Parts.

Tip. If you want formatted text like in the screenshot below, then first type the replacement text in a message, select it, and then open the AutoCorrect dialog. Your template text will automatically be added to the With box. To preserve the formatting, make sure the Formatted text radio button is selected, and click Add.

Supported versions: Outlook 365 - 2010

Outlook StationeryThe Stationery feature in Microsoft Outlook is used to create personalized HTML-formatted emails with your own backgrounds, fonts, colors, etc. Instead of or in addition to various design elements, you can also include text, and it will be automatically inserted in a message when you choose a stationery file.

You start with creating a new message, designing its layout, and typing the template text. It makes no sense to define Subject or any other email fields because when a stationery is used, this information will appear at the top of the message body.

Contrasting from the inbuilt features, Shared Email Templates brings all the functionality directly into the message window! You can now create, edit and use your templates at a moment's notice, without switching back and forth between different tabs and digging into the menus.

How to get: Choose your subscription plan or download a free version from Microsoft AppSource.

That's how to create an email template in Outlook. Hopefully, our tutorial will help you choose your favorite technique. I thank you for reading and hope to see you on our blog next week!

I'm using the new outlook and the templates I created are nowhere to be found. None of the above instructions resemble anything I'm seeing. How can this article already be so out of date even with a Sept 2023 update???

The Templates icon is nowhere to be found. I have it added as an add-in, but it's not displaying like this article states under "Email templates in Outlook.com web app" Where or how can this be made visible again??

If you are asking about the Shared Email Templates app, then you can use the ~%Insert macro, e.g. Insert RecipientFirstName or Insert RecipientFullName. For more details, please see How to use macros in shared email templates.

Very detailed post - regarding email templates I would have a question, for example if you are in the transition period from one role to another within the same company ,would you use a template email for managing the emails or instead an auto-reply email? thank you! Cheers.

Use email templates to send messages that include information that doesn't change from message to message. You can compose a message and save it as a template, then reuse it anytime you want it, adding new information if needed. These instructions assume you've already created and saved a message template. For instructions on creating a message template, see Create an email message template.

The default templates folder is opened. The folder location (in Windows 7 and later operating systems) is c:\users\username\appdata\roaming\microsoft\templates. If your template is saved in a different folder, click Browse, and then select the template.

The default templates folder is opened. The folder location (in Windows Vista and later operating systems) is c:\users\username\appdata\roaming\microsoft\templates. If your template is saved in a different folder, click Browse, and then select the template.

Use email templates to send messages that include information that infrequently changes from message to message. Compose and save a message as a template, and then reuse it when you want it. New information can be added before the template is sent as an email message.

Wanted to see if anyone had some insight on how to fix Outlook from breaking my Marketo template. I'm using the email template: Brooklyn and when I send it to my Gmail everything comes out great. But as soon as I test with my outlook email all styling is lost. No borders, spacing issues, pictures bleed out, etc...

Also obligatory: strongly recommend investing in a tool like Litmus or Email on Acid for your email testing; coding for email is difficult because we need to account for a high number of environments with a lot of variability and frequent updates in OS. Using a testing tool is really the only effective way to be sure that your emails look good for all your recipients - plus some tools have the ability to add tracking code that will help you identify what email clients your database is using and therefore which ones you should optimise for.

Marketo templates are great starting points, but most of us move to custom templates fairly quickly to account for optimisation and brand requirements; there's quite a few third parties that are known around community to deliver high quality, responsive templates at fairly low cost. If you're finding Marketo's starter templates aren't working for your needs + don't have internal resource to support with coding, this may be an option to look into. I haven't personally worked with any, though I know that people have had good experiences with Email Monks & Knack.io. A quick search on community will probably show others too. ff782bc1db