Email isn't optional, but having a bad experience with your email interface is. There's no need to suffer when so many third-party email clients combine all your email accounts in one place with pleasant experiences and new features. Considering how much time most of us spend staying on top of email, choosing the right email client can save you a lot of time and irritation.
The best email clients are focused on getting you in and out of your inbox as quickly as possible. That can mean the app loads quickly, has customizable keyboard shortcuts, and gives you features like the ability to snooze messages or bundle newsletters to make managing a backlog of messages painless.
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Below are the top nine email clients that do the best job of making email more productive and pleasant, based on our testing and analysis. Note that we have reviewed other, buzzy email applications, including Superhuman and Spike, but they didn't score high enough to make this list.
Microsoft Outlook, part of the Microsoft 365 suite of applications, remains the default in many workplaces. That doesn't mean it can't also work for your personal email. This application combines your inbox, calendar, contact management, and task list all in one place. Some people find Outlook unwieldy, granted, but others like having so many different tools together. And with clients for Windows, macOS, Android, and iOS you can always have access to the same email system.
Microsoft power users are the best served here. If your email, calendar, and documents are already hosted by a Microsoft account or an Exchange server, Outlook is the best way to take advantage of all those features.
Spark is built for one thing and one thing only: email. This application works with every email service, on every major platform. Powering through an email backlog is effortless thanks to offline caching of your messages, completely customizable keyboard shortcuts, and the ability to snooze messages in your inbox for later.
Spark is ideal for anyone who wants to blaze through emails in as little time as possible. This client is fast, and the customizable keyboard shortcuts make it even faster. Spark also bundles newsletters and marketing emails so you can delete or archive them all at once if you wish. You can also pin emails you want to act on quickly or "set aside" emails you don't. Even better: Almost all these features are offered in the free version.
Canary Mail began as an email client built around privacy, and that's still an emphasis. It supports GPG encryption and can encrypt emails even if you're not using that standard. But what makes Canary stand out right now is its artificial intelligence (AI) integration, which can summarize email threads or help you draft a message. You can even "write" responses to emails by clicking Yes, No, or Delay and watching ChatGPT draft a response for you (whether this is a good idea or not is up to you).
Built by a team of former Google employees, Shortwave picks up where the sadly departed Google Inbox left off. Messages that are merely financial updates, newsletters, and social media notifications are grouped in a collapsed bundle, which helps your inbox look tidy and makes it faster to delete such messages all at once. There are a few other thoughtful features, including AI summaries of email threads and familiar keyboard shortcuts if you're a Gmail user.
Shortwave is for people who miss Google Inbox, specifically the way it bundled emails into different sections. The way you can customize these bundles is particularly nice. Shortwave only works with Gmail and doesn't have native desktop clients, but if that works for you, Shortwave is worth checking out.
A lot of us already use our inbox as a to-do list; TwoBird makes it official. You can add your Google or Microsoft email accounts to this service and manage them all in one place. But there's more than just emails in your inbox because you can add notes, which can include checkboxes. The idea is that most of the emails you get are people asking you to do something, so archiving emails is a little like checking something off your to-do list. The notes functionality, then, allows you to put other tasks into your inbox as well, meaning you can manage everything in one place. Calendar appointments also show up in the inbox, and there are features for managing your inbox as well.
OnMail is for anyone tired of sorting through their emails. Having an allow list really lets you take control of what shows up in your inbox. The only real downside is that you need to switch to a new email address in order to use the service, though it is possible to forward messages from your old accounts.
Windows comes with a pretty good email client. It's called Mail, it supports every major email provider, and it's snappy. The sidebar has built-in links for Calendar, Contacts, and Microsoft Tasks, other productivity tools that are either free or come with Windows. If you dig into the settings, you also get great color themes, settings for signatures, and other features.
Windows users looking for a simple way to manage their email should try the Mail app. If you want to quickly combine all your email accounts in one place and don't need a lot of advanced features, Mail does the job.
Open-source applications often make up for what they lack in polish with sheer versatility. That's true here. Originally created by Mozilla, the nonprofit behind Firefox, Thunderbird is possibly the most customizable email client on the planet. The interface uses tabs, much as browsers do, allowing you to combine your email, calendar, and contacts in one interface. Furthermore, using the hundreds of add-ons, you can make this application work however you want, like adding functionality to support chat apps or changing the theme.
Thunderbird is for anyone who wants to take control of their email situation. The sheer versatility of Thunderbird, not to mention its extensive collection of extensions, means you can make it look and behave however you like.
Spark Email emerges as a robust and user-friendly email client tailored for the Windows operating system, offering a seamless and intuitive communication experience. With its sleek design and powerful features, Spark stands out as an innovative solution for managing your emails effortlessly. Spark Email not only streamlines your inbox but also introduces smart features that adapt to your communication style, setting it apart as a standout choice among Windows email clients.
Loop Email revolutionizes Windows email clients, prioritizing seamless collaboration and unified communication. Tailored for the Windows OS, Loop's shared inboxes and real-time collaboration tools elevate traditional email into a dynamic hub for efficient teamwork. With an intuitive interface and a focus on simplifying workflows, Loop Email stands out as a top choice for Windows users seeking a client that enhances productivity and fosters collaboration.
Canary Mail presents itself as a formidable contender in the realm of email clients for the Windows platform. The integration of artificial intelligence provides users with an advanced email composition tool, enhancing the quality and efficiency of written communication.
Gmail, Google's flagship email client, stands as a cornerstone in the realm of email platforms for Windows users. Renowned for its simplicity and powerful features, Gmail seamlessly integrates with the Windows environment, offering a user-friendly experience. With robust spam filtering, smart categorization, and an array of productivity-enhancing tools, Gmail ensures efficient communication and organization. Its widespread use and continuous innovation make Gmail a trusted and versatile choice for Windows users seeking a reliable and feature-rich email client.
BlueMail for Windows offers a feature-rich and user-friendly email experience. With a clean interface, customizable features, and advanced tools like unified inboxes, Blue Mail streamlines email management. Its focus on customization and robust security makes it an ideal choice for Windows users seeking an efficient and adaptable email client.
Postbox for Windows redefines email management with its powerful features and user-friendly design. Seamlessly integrated into the Windows platform, it offers advanced organization tools, quick reply templates, and seamless app integration for a streamlined experience. Whether you're a professional or power user, Postbox stands out as a versatile and sophisticated choice, enhancing productivity in the Windows email environment.
Hiri, the Windows email client, prioritizes productivity with seamless integration and a user-friendly design. Featuring task prioritization and streamlined calendar integration, Hiri is an efficient choice for users seeking enhanced organization and effectiveness in their email management.
If you have Windows 10 or a later version and you sign in with a Microsoft account that has an Outlook.com, Live, Hotmail, or MSN address, that account is added to the Mail and Calendar apps. You can add that email account and many other email accounts to the Mail and Calendar apps to start sending and receiving email and creating and managing events.
Enter the required information and select Sign in. For most accounts, this is your email address, password, and the account name. The account name is what you'll see in both the left pane of the Mail app and in the Manage Accounts pane.
Incoming email server You can get this information from your ISP or administrator. Usually, an incoming mail server address is in the format of mail.contoso.com or imap.google.com. For many email accounts, you can find this information in our POP and IMAP server name reference.
When deciding which email client to download and use, first consider what your actual needs are, as sometimes free platforms may only provide basic options, so if you need to use advanced tools you may find a paid platform is much more worthwhile. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need, so do ensure you have a good idea of which features you think you may require. ff782bc1db
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