An appointment letter is a document used by a small business or establishment to provide information about a job position, salary changes, and meeting schedules and offers. It includes details about the job functions that the applicant, agent, or employee needs to do. There are a variety of ways that an appointment letter may be made. Information may also vary depending on the guidelines in creating the appointment letter templates. Whether it is for a high school, government, hospital, hotel, bank, or another private company, each content varies, and there may be a format standard.
Almost everyone who has ever worked for a company or applied for a job will have received an appointment letter. Employees of all shapes and sizes have experienced receiving that letter from a company interested in speaking with them. You can chalk this up to successfully using effective resume templates. Whatever the reason though, an employee appointment letter means an opportunity. A company that is mass-hiring would need the help of appointment letter templates so they can create and send out the necessary letters in bulk. Each type of employee letter has its own distinct function, depending on whether they are contracts for part-time or regular workers. We have samples of various types below.
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Applying for a job entitles every aspirant to a selection process. After the candidates are finally selected for the job, the employer will then send an official appointment letter to those who have completed the selection process. The appointment letter is used to inform and invite the selected candidate to take on the specified position and states the conditions of the job and its duty and responsibilities. The candidate will then examine the terms and conditions fully disclosed by the employer on the appointment simple letter and sign it if these are acceptable to him.
Before we proceed it is worth mentioning that the term appointment letter can have two different implications. When people speak of appointment letter they more often than not refer to an appointment letter from a company to employee, confirming employment. But an appointment letter may also mean a letter written requesting for an appointment. For example while applying for a visa an individual will write a letter for appointment request to schedule the visa appointment. The visa appointment letter sample below will help clarify the difference.
Now back to the letter of appointment. After all the formalities of the recruitment process have been completed and verified, and the candidate is selected, the company will issue an appointment letter for the job.
The job appointment letter for a new employee puts formally, and in writing all else that was discussed at the time of employment. It clarifies and fills in the blanks, any questions or details the employee may still have about the job and gives him/her a clear idea about the daily work and day to day responsibilities expected of him/her.
Open on a congratulatory note and end with a warm welcome, but make sure the body of the letter contains the exact details of the offer. Remember to mention essential start information, like job title, start date, start time, office location, rate of pay and the name of the immediate superior. If the company requires background checks for new employees, prior to employment, make sure that this is stated clearly in the letter. It would be a good idea to let your legal team have a quick glance at the letter before you send it to the candidate.
At-Will Employment: This appointment letter signifies at-will employment, meaning that it is not a contract for employment. It confirms your at-will status, allowing either party (you or the company) to terminate the employment relationship at any time, with or without cause or notice.
Refer to your application for the Trainee position and subsequently an interview held in our office on (Mention date of final interview),we are pleased to offer you an appointment as Engineer Trainee on the following terms and conditions:
Every appointment with be subject to the Rules and Regulations of M/s. ____________________, enforce and as amended from time to time. Where the company changes or introduces policies and procedures in relation to its staff members these will be deemed to apply to the employment.
Every employment will commence from the date of joining as mentioned in the Appointment letter. There will be a Probation period of three months and confirmation of employment will be based on satisfactory performance during this period.
The contract of appointment shall be deemed to have executed in the. National Capital Territory of Delhi and the staff member shall be under the administrative control of the Corporate as well as Head Office even though such staff member may be servicing outside Delhi. In case of any dispute or difference regarding terms and conditions of the appointment the cause of action would be deemed to have arisen with the Jurisdiction of the National Capital Territory of Delhi.
13.If at any time in our opinion which is final in this matter you are found non-performer or guilty of fraud, dishonest disobedience, disorderly behavior, negligence, indiscipline absence from duty without permission or any other conduct considered by us deterrent to our interest or of violation of one or more terms of this letter, your services may be terminated without notice and on account of reason of any of the acts or omission the company shall be entitled to recover the damages from you.
4)Probation and Confirmation: You will be on probation for a period of six months (extendable upto one year at the discretion of the Company) from the date of your appointment. You will be considered for confirmation in the Companys service if the Company is satisfied with reference to your overall work/performance and conduct during the period of probation. During the first month of your probationary period, you shall be liable to be discharged without assigning any reasons at one days notice or pay in lieu thereof and thereafter at one months notice or pay in lieu thereof from either side.
5)Posting and Liability for Transfer: Initially you shall report for appointment at Mumbai and thereafter your place of posting would be decided based on the need of the Company. Your services in the Company are transferable anywhere in India/ abroad and you shall serve the Company and all the conditions of your employment with your employment in the company in its business in such capacity and at such place as you may from time to time be directed.
8)This appointment is subject to you being medically found fit for the aforesaid appointment by the Company for which you will have to undergo a medical checkup as decided by the Company and the decision of the Company on the Name of the Doctor/ Venue and the medical report will be final. A separate communication is being sent to you by the undersigned.
9)Your continuation of appointment will be subject to your furnishing such other information as the Company may require from time to time and subject to your services being acceptable in the light of the information furnished and documents provided from time to time.
13)Be it clearly understood that no benefit of past service or any other similar benefit of any previous employment, in whatever form & manner it may be, shall be available to you in this employment being offered pursuant to this letter.
If the above terms and conditions are acceptable to you, please return the duplicate of this letter duly signed in token of your acknowledgement and having accepted all the terms and conditions mentioned herein. You are also advised to report for appointment at the Companys Office address not later than _______(DATE).
If we do not receive your acceptance on this letter of appointment before __________(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you. Similarly, if you do not report for duty by the aforesaid date _________(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you.
The Company reserves the right to terminate services of trainees on grounds of misconduct or breach of the terms and conditions of the Undertaking to be furnished by the trainee as per clause 6 of this letter and / or violation of any rules and regulations or standing orders of the Company by giving seven calendar days notice or upon payment of stipend in lieu thereof.
11. Should there be a need for any modification in one or more benefits extended to you through this letter, by way of enactment of any law by the appropriate State/Central Government, you would be entitled to the higher of the benefit(s) but not both.
12. This appointment has been made based on the information furnished in your application for employment and subsequent interviews. If, at any time in future, it comes to light that any of the information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.
Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us. Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.
13. Initially, you will be posted at ___________ and report to ___________or any other person nominated by the company. However, your services could be transferred to any other Departments / Divisions / Factories of the Company, anywhere in India. Notwithstanding your initial appointment in this Company, your services may be assigned by the Company to any other Company of the (Organization Name) Group. You may also be assigned such other duties as may become (Organization Name) at the discretion of the Management in any Branch or Office of the Company and/or its subsidiaries or to any of its other Associate Companies. e24fc04721