Deep Cut

Orchid Society

Governance

Deep Cut Orchid Society is entrusted to its all-volunteer Board of Directors, which includes Officers, Trustees, and Committee Directors. DCOS's strength and sustainability stems from its rich history and strong culture of volunteerism. In addition to serving on the board in some capacity, members have nearly a dozen different committees to choose from to contribute to our success. Our organization is proud of our diversity and inclusiveness.

Every member of the Board is an elected position who shall serve terms of two years, and may not hold a position for more than two full consecutive terms. A Trustee cannot be an Officer or Director, however, an Officer can hold a Directorship, and a Director can hold more than one Directorship.

On even numbered years the following Board positions are to be elected: the President and Vice-President, 3 Trustees and the following Directors; Show Committee, Exhibition Committee, Auction Committee, Hospitality/Events Committee, and Conservation.

On odd numbered years the following Board positions are to be elected: the Secretary and Treasurer, 3 Trustees and the following Directors; Membership, AOS Liaison, Newsletter Editor, Publicity, Technology and Raffle.

Society Objective

The objectives of the Society are to promote and aid in the development, improvement and worldwide conservation of Orchids; to disseminate information concerning the culture, hybridization or development of orchids; and generally to extend the knowledge, production, use and appreciation of orchids of any kind.

This organization is organized exclusively for charitable, religious, educational, and/or scientific purposes under section 501(c) (3) of the Internal Revenue Code.


Governing Documents

Deep Cut Orchid Society is governed by its official By-Laws, which are on file with the appropriate regulatory bodies to ensure transparency, and compliance with regulations governing 501(C)(3) non profit organizations. The day to day operational procedures are defined in the DCOS Operating Guidelines.

By-Laws

DCOS Bylaws 2017 ratified final 9-11-2017 (1).pdf

Operating Guidelines

DCOS Operating Guidelines - 2017 revision final 9-11-2017 (1).pdf

Officers

President - Deb Bodei | dbodei@gmail.com

VP - Antoinette Mollica | amollica48@gmail.com

Treasurer - Brenda Pauwels | BJPauwels@gmail.com

Secretary - Charles Gartlan | cgartlan1@verizon.net

Trustees

Carol Abaya | Thor154154@aol.com

Kathy Collins | kth.cllns@gmail.com

Ron Ference | ronference09@gmail.com

Karen Mezey | chuck28@optonline.net

Don Grohowski | djgrohowski@gmail.com

Ken Reynolds | kenreynoldsconst@aol.com

Committees and Directors

Auction

The great DCOS annual auction is the club's largest fundraiser. It is renowned for its high quality, rare plants. Its size, quality and depth of plant diversity are second to none. Serving as a volunteer on Auction day, or simply showing up and bidding on plants, participating in our auction is a great way to get involved, support the club and have some fun.

AOS Liaison

American Orchid Society Liaison - Deb Bodei

DCOS is proud to be an affiliate of the American Orchid Society. The primary responsibility of our AOS Liaison is to keep up to date on all AOS activities and act as the Society’s liaison with AOS judging at the Society’s Annual Show.

Conservation

Conservation Director - Renee Ready

Orchids are one of the largest families of flowering plants in the world. The Orchidaceae have about 28,000 currently accepted species, distributed in about 763 genera. The natural habitats of many species native to South America and Asia are under constant threat. Growing orchids under cultivation is a great way to preserve rare species. In addition, the conservation committee does fundraising for orchid conservation, supporting local, regional and global causes.

Exhibits

Committee Director - Betty Rose

Participating in our exhibit committee is fun and rewarding. As a large and thriving society, Deep Cut is blessed to have an abundance of beautiful plants available to exhibit throughout 'show season'. The committee supports all of the orchid shows DCOS participates in so there is always opportunity to get involved.

Hospitality

Committee Director - MaryAnn Denver

Deep Cut hosts our annnual Holiday Party its members and provides delicious snacks and refreshments at our monthly meetings. Supporting these efforts is a tireless team of volunteers that truly deliver champagne style snacks on a beer budget. :) Bakers, budding chefs and anyone who enjoys the occasional snack are all encouraged to nourish their talents on our hospitality team.

Membership

Committee Director - Eileen Grohowski

Membership is the lifeblood of any club. Making sure new members always feel welcome, our membership committee has a team of greeters at each meeting, and supports our culture corner to answer member questions about their orchids. If you're outgoing and love talking orchids, consider joining our membership team.

Newsletter

Committee Director - Kim Feddersen

Our newsletter is a key touch point and give back to our members and constituents. It's always packed with useful articles, important dates, a monthly president's message, and beautiful orchid pictures from show tables past. We also encourage guest articles whether they are culture related, a funny orchid story, or a recap of an exciting orchid related event or trip. If you have a flair for writing, or have a background in journalism, our newsletter team might be "write" for you!

Programs

Committee Director - Antoinette Mollica

Each month our club enjoys a presentation on a diverse variety or orchid related topics from a world class orchid expert . Many times these are famous and awarded growers and hybridizers. These growers will often supply door prizes, plants for the monthly raffle, and rare plants for sale. The DCOS Vice President oversees our monthly program and is supported by a team of volunteers that take pride in helping deliver a great experience each and every month.

Publicity

Committee Director - Terri Reynolds

Keeping the public aware of the great things our club does is key to staying relevant. Driving attendance to our shows and auctions assures the success and long term financial viability of our club, and supports our vendors and sponsors. These two events provide a pipeline of prospects for our membership committee to cultivate. Maintaining an active presence on Facebook, Instagram and/or Twitter are all areas in which active contributions from our members are encouraged. Ask us how.

Raffle

Committee Director - Susan Sheridan

There's something to be said about that feeling you get when you win something, whether its a dollar scratch off, a major contest, or a door prize. Our monthly meeting has one of the best plant raffles around and for just a few bucks one has great odds of taking home a high quality, rare orchid that is often in spike, bud or bloom. Our raffle draws from and supports numerous vendors near and far, so the plant line up never gets stale. Whether its simply helping to sell raffle tickets, or becoming more involved in vendor and raffle plant selection, being a part of the raffle committee is an enjoyable way to get involved.

Show

Committee Director - Helen Kroh

Deep Cut Orchid Society hosts the largest annual orchid show and sale in the greater NY area. When everything else is cold, grey and dreary, nothing beats an orchid show! Each winter people find themselves dazzled by the fragrance and beauty of almost 20 orchid displays. On sale are orchids from prestigious orchid growers, and learning opportunities exist for beginners and experienced growers during our lecture series. Along with our auction, our annual show and sale is a major source of fundraising for our club. Rooted in our success is the support of our members and the general public at large. It is because of our volunteers that we are able to deliver year in and year out one of the best orchid shows in the country.

Technology

Committee Director - William Bodei

Technology seems to be at the center of everything these days. Working hand in hand with publicity, our ability to keep our membership and the public up to date in real time with useful information is anchored to a technical foundation. Whether its a modern website, an active social media presence, or leveraging digital imagery to capture and memorialize our events and blooms, the technology committee is always on the lookout for willing volunteers to support these efforts. Technical experience is nice to have, but not required to contribute. Anyone wishing to learn more about technology is encourage to participate.

Board of Directors Monthly Meeting

The DCOS Board of Directors Monthly meets monthly. Meetings are open to the general membership and members are offered an opportunity to bring feedback and suggestions directly to the board. Meetings are typically held at 7pm, on the 4th Tuesday of each month, at Arbor Terrace in Shrewsbury. While not required, it is recommended members planning to attend confirm their attendance in advance with an officer or trustee as the meeting room sometimes changes.