Privacy Policy

The app cannot accurately record your full trip distance if location access stops when you lock the screen, switch apps, or close the app. This is the core functionality of Trip Expense – to automatically measure travel distance for expense claims without requiring you to keep the app open the entire time. 

3. Data Collected, Storage, and Retention Policy

• Location data (latitude, longitude, timestamp) only during active trips

• No location data is collected when no trip is running

• All trip and location data is stored on our secure servers for corporate record-keeping and associated with your corporate account.

• Data Retention Policy: Trip records are managed and retained based on corporate auditing requirements.

  • Automatic Deletion: Data older than 2 years (counting from the date of recording) will be automatically and permanently purged from our servers.

  • Permanent Retention is Avoided: We do not retain trip data indefinitely.

4. User Control and Data Deletion

• You can stop background tracking instantly by tapping "Stop Trip" in the app or swiping away the persistent notification.

• You can revoke the permission anytime in phone Settings → Apps → Trip Expense → Permissions

• Corporate Data Deletion: Due to organizational requirements for expense auditing, employees cannot delete trip records directly within the app. However, data deletion is managed by the organization as follows:

  • Upon Employee Separation: Data linked to your account will be permanently deleted by the designated Administrator as part of the corporate off-boarding process.

  • Request for Deletion: You may submit a formal request for data deletion through your organization's IT or HR department, which will be facilitated by the Administrator.

5. No Sale or Sharing of Location Data