General Membership Meeting Minutes
Tuesday, November 18, 2025 – 7:30pm
Motion: To approve the October meeting minutes.; Motion by: Jen Baselice; Second by: Rina Walton; Result: Motion carried.
Motion: To approve the Consent Agenda.
Motion by: Jennifer Baselice
Second by: Kandy Hughes
Result: Motion carried.
Successful MS Fall Fest held with food, music bingo, and prizes.
Appreciation extended to all contributors.
Reviewed and discussed.
Proposal will move to a formal vote at the December 16 meeting.
Motion:
“I motion that the proposal for expansion and dues move to splitting out the dues component and structure, and we move forward in December with a vote to remove the membership dues requirement for the SY 26–27.”
Motion by: Dana Wainstein; Second by: Heather Evans; Result: Motion carried.
Discussion:
Plan to vote on removal of membership dues at the December 16 meeting.
Remaining board expansion items require refinement.
Dr. D supports serving as a non-voting advisory board member.
Consideration of a financial advisory (non-voting) position, potentially with a stipend.
Discussion about liaison roles and term limits: Treasurer/Secretary may continue without term limits; President/Vice President would add terms limits.
Subcommittee formed to refine expansion proposal: Kate McHale and Jennifer Baselice.
Committees will be connected by email this week.
Door prizes requested by Ms. Severson; donations may be labeled and sent to CPFA.
Discussion about catering vs. hybrid meal—Google Form will be created for membership input.
Meal cost options are being researched.
Discussion on Holiday Grams and budget alignment with the Holiday Extravaganza.
Jennifer Baselice and Susie Anhorn will compile cost estimates and share with Monica.
5.5 Community Feedback Form – October Report
Reviewed October submissions. Up to five items will be addressed each month.
5.6 Added Meeting
Additional meeting scheduled for December 16, 2025 at 7:30pm to complete voting on bylaw items.
5.7 Lend Me A Tenor
Sign-up links shared for volunteer support.
(All submitted as part of the Consent Agenda; approved above.)
Highlights included:
Treasurer’s report: current balance $4,166.
Secretary: launch of CPFA Parent Association Public Facebook Page.
Dance and Theatre departments: updates on showcases and Lend Me A Tenor opening.
Fundraising: planning for Holiday Grams and potential end-of-year apparel gifts.
7. Adjournment
Motion: To adjourn the meeting.
Motion by: Jennifer Baselice
Second by: Susie Anhorn
Result: Motion carried.
Meeting adjourned 8:36pm.
CPFA Parent Association
General Meeting Report
Submitted by: Dana Wainstein, Secretary
Date: October 28, 2025
The following is a summary of the proceedings from the CPFA Parent Association General Meeting held on October 28, 2025.
Attendees:
Lauren Cattie, Dana Wainstein, Dr. D, Rina Walton, Christa Fisher, Connie Henry, Amy Akins, Susie Ahorn, Kandy Hughes, Anne Mets, Lisa Rodebaugh, Kate McHale, Monica Crane, Jen Neville, Nicole Gomez, Jen Baselice
The minutes from the September General Meeting were reviewed and approved upon motion by Dana Wainstein and second by Susie Ahorn.
The consent agenda was presented and approved after a motion by Susie Ahorn and a second by Monica Crane.
Monica Crane reported on the successful fundraising campaign for the musical Seussical, providing detailed financial numbers (see below).
Fall Fest preparations are underway, with Lauren Cattie sharing that the Parent Association will assist in filling remaining signup slots, as well as organizing prizes for the costume contests and games. Susie Ahorn will support the high school activities.
Volunteers are needed to assist with concessions and “Kisses for the Cast” tables for Lend Me A Tenor. Donated concessions from the MS musical are currently with Sheena Alhmer.
Fundraising initiatives include sales from musical and Unity Day T-shirts, which have contributed approximately 21% of our $10K goal. Additional ideas discussed include workshops, backstage tours, flowers, and masterclasses related to upcoming performances.
Major upcoming projects include the Annual Giving Campaign, Patron Program, Holiday Extravaganza (noting limited seating and sign-ups are for planning purposes), volunteers through Signup Genius, and the Yearbook project.
President (Lauren Cattie): Focused on developing a mission statement, core values, and a clear guide outlining roles and duties of executive members, chairs, and volunteers.
Vice President (Heather Evans): Announced successful ad sales for Seussical and outlined the transition to Usebutter for the Lend Me A Tenor fundraiser, which will run through November 14.
Treasurer (Monica Crane): Reported that Unity Day T-shirts sold 62 items with a profit of $139. Playbill ad sales raised $940, and concessions/Kisses for Cast earned $1,112 after expenses. The current bank balance stands at $4,341. Member dues remain at $25.
Secretary (Dana Wainstein): Introduced the new CPFA Community Feedback Form to collect anonymous or identified feedback from families, with up to five submissions shared at each general meeting. Link below.
Updates from department liaisons (Art, Dance, Music, Theatre) were noted, though no specific details were provided. report Dr. D, Head Administrator, offered support and thanks for the parents association and all volunteers.
Parent Committee Updates:
Fundraising (Jen Baselice): Celebrated the achievement of over 21% of our $10K goal from recent sales. Fundraising efforts continue with plans to support upcoming events.
Unity Day T-shirt Sales: Raised $130 from 62 shirts.
Fall Show Ad Sales and Concessions: Generated $940 and $1,112, respectively.
Swag Orders: 22 orders totaling $2,090 in sales.
New Initiatives: Considering a “Behind the Stage/Canvas” series; exploring additional support opportunities across departments.
Upcoming Events: Fall Festival planning, Spirit Week, Holiday Extravaganza, Senior and Middle School committees, Open House, Auditions, Teacher Appreciation, Showcase, and planning for the 2026-27 school year. No detailed updates reported at this time.
Member Questions & Suggestions:
Questions arose regarding the purpose and allocation of Parent Association funds, especially with a current balance exceeding $4,000. Several members suggested using some of these funds for improvements such as a new refrigerator or cabinet to support ongoing needs.
Members asked about the necessity of dues, their purpose, and accessibility for all parents.
The meeting was adjourned at 8:26 PM upon motion by Dana Wainstein and second by Heather Evans.
NEXT MEETING: Tuesday, November 18th at 7:30pm
Zoom: https://us02web.zoom.us/j/7179047952
Important Links:
2025-26 Signup Genius - Committee Volunteers & Chairs
CPFA Community Feedback Form Initiative
This report is respectfully submitted by:
Dana Wainstein
Secretary, CPFA Parent Association
CPFA Parent Association
General Meeting Minutes
September 29, 2025
Lauren Cattie, Jen Baselice, Heather Evans, Jen Neville, Steven Dziekonski, Rina Walton, Sheena Ahlmer, Theresa Ingham, Susie Anhorn, Meanie Ruffino, Nicole Gomez, Connie Henry, Leslie Young, Amy Akins, Valerie Wallace, Suzie Homack, Bill Rodebaugh, Dana Wainstein, and Rebecca Zieff
The first official Parents Association meeting was held on September 30, 2025, at 7:33 PM.
Minutes from the April meeting and the open meeting were approved.
A Consent Agenda process was introduced and approved to streamline meetings. Participants are asked to review and edit the agenda beforehand.
Open Meeting Recap: Successful with 20+ attendees, great ideas, and positive feedback.
Remind Group: Created for easy communication. Join by texting @cpfap to 81010.
Unity Day: Thank you, Dana! The event was successful.
Success: Sold 63 items in one week, raising $130.
Signup Genius: Additional volunteers needed for various events.
2025-26 Committee Volunteers & Chairs: Call for volunteers to help with upcoming events.
Mission & Value Statement: Members are encouraged to email thoughts. A guide for roles is in development.
Theater Department Ads: Now on sale for upcoming shows. Due dates: October 10th for Seussical, November 14th for Lend Me a Tenor. Link: Form. More helpers needed.
Fundraising Initiatives:
Merch Store for CPFA will open Oct 15-31st for Holiday Gifts. Be on the look out!
Proposal to replace dues with an annual giving campaign ("Patron or Friends & Family donation").
Goal: Create equitable & accessible funding
Document: Fundraising Planning
President – Lauren Cattie
Focus: Develop mission, value, and vision statements.
Create a roles & responsibilities guide for board members, chairs, and volunteers.
Vice President – Heather Evans
No updates.
Treasurer – Monica Crane
Balance: $2,228.75
Started with $1,634.19 (carryover), added $594.56 dues.
Preference for fundraising via Givebutter (no Venmo account).
No voting items.
Secretary – Dana Wainstein
Still seeking chairs and volunteers for various events.
Signup Genius created for committee volunteer roles.
Art Department Liaison – Mimi Burkhard-Vetrano
No updates or voting items.
Dance Department Liaison – Jennifer Neville
Upcoming Dance Showcase:
HS: Nov 18
MS: Nov 19
NHSDA Induction: Prior to HS Showcase
Volunteer/donation sign-up planned for early November.
Music Department Liaison – Barry Spitalari
No updates or voting items.
Theatre Department Liaison – Heather Evans
Ads sales ongoing for the Seussical (until 10/19) and Lend Me a Tenor (until 11/14).
Form: Ad Form
Head Administrator’s Report – Dr. D
No updates or voting items.
No updates or voting items received.
Outstanding Items & Need for Leadership & Support Groups:
Fundraising
Unity Day
USP & Community Outreach
Fall Fest
Spirit Week
Holiday Extravaganza
Senior & 8th Grade Committees
Open House
Auditions
Teacher Appreciation
Middle School & Senior Showcases
Senior Spotlight Dinner
Back-to-School Events for 2026-27
Action: Leaders and volunteers are encouraged to step forward to support or lead these areas.
Questions:
Members asked about the necessity of dues, their purpose, and accessibility for all parents. (Valerie Wallace, Susie Anhorn, others)
NEXT GENERAL MEETING: OCTOBER 28TH @ 7:30 PM
Members are urged to contribute thoughts on mission & values.
Volunteers are needed across multiple committees for upcoming events.
Engage in upcoming fundraising efforts and activities.
CPFA Parents Association
OPEN Meeting
September 16th, 2025
President – Lauren Cattie
Introductions of Executive Board
Lauren Cattie - President
Vice President - Heather Evans
Treasurer - Monica Crane
Secretary - Dana Wainstein
What we do
Support school-wide events
Host Fundraisers
Teacher Appreciation
General Meetings
The purpose of the General Meeting is to provide an opportunity for members of the Parents Association to offer input/ideas, learn about volunteer opportunities, receive updates from past events, and hear updates on department level events from Parent Liaisons and the Head Administrator
General Meetings are typically held the last Tuesday of the month
A Zoom link will be shared a week prior to the meeting
Treasurer - Monica Crane
Membership Dues $25 annually
Payment options: Givebutter https://givebutter.com/cpfaparentsassoc
Vice President - Heather Evans
Fundraising opportunities
Playbill Ads/Shout Outs
Kisses for the Cast
Secretary - Dana Wainstein
Remind Group - New for 2025/2026 School Year
Text @CPFAP to 81010 to join
a. We will send reminders for meetings through Remind
b. Members will receive a link for the zoom through Remind
Unity Day Tshirt Fundraiser
Unity Day is a National Anti-Bulling Campaign celebrated on a Wednesday and wearing orange
The Parent Association is partnering with the CPFA counselors
One Week only to purchase a CPFA Unity Day T-shirt (closes September 23rd)
$15 a shirt. We must sell 46 to print the order. 100 is the goal which will raise $245 for the Parent Association
2025-26 Sign up Genius - Committee Volunteers & Chairs
Questions;
Members asked about the necessity of dues, their purpose, and accessibility for all parents.
Upcoming Events:
OCTOBER
Unity Day: National Bullying Prevention Awareness Month
Middle School - Wednesday, October 15th
High School - Thursday, October 16th
Fall Fest
Middle School - Wednesday, October 29th
High School - Thursday, October 30th
NOVEMBER
Spirit Week: November 2nd - 7th
CPFA Departments:
Fine Art Department
Dept. Chair: Daphne Okcuoglu
Parent Liaison: Mimi Burkhard-Vetrano
Dance Department
Dept. Chair: Lisa Carey
Parent Liaison: Jen Neville & Toddyana Norfleet (Jayla’s mom)
Music Department
Dept. Chair: Tom West
Parent Liaison: Barrie Spitaleri
Theatre Department
Dept. Chair: Jason Greenfield
Parent Liaison: Heather Evans
CPFA Parents Association
General Meeting
March 25th, 2025
Roll Call
Tamara Christensen, Heather Evans, Mimi Burkhard-Vetrano, Jen Neville, Kate McHale
Approval of February 25th, 2025 Minutes - Approved
Additions to the Agenda?
Art Dept. Liaison report - Mimi Burkhard-Vetrano
Officers Reports
President (Tamara)
Nomination forms due by April 7th Exec. Board Mtg.
Committee will create slate of officers to be presented at the April 29th General Meeting
New officers installed in May
Secretary (Heather)
5/23 Audition Day Parent Volunteer
Monica Crane
Old Business
Possible Additional Fundraising Options Discussion
Possible Fundraiser - Buddy’s Burgers and the Tomato Shack for May 17th which lines up with the High School Theater Festival (Heather)
Date secured for Tomato Shack fundraiser
Possible Fundraiser at restaurant in Phoenixville to line up with Dance Concert at Phoenixville Middle School on May 9th (Sheena and Heather)
Nominating Committee (Tamara) -
Please use this link to submit your nominations: https://forms.gle/5p98Q7vV8HuftHfD7
Teacher Appreciation
Kate McHale and Mimi Burkard-Vetrano to submit ideas for the sign-up genius:
Chipotle Lunch
Yogurt Bar
Limoncello Lunch
Bake Goods
Heather to request last years sign-up
Silent Auction pushed to November 2025
Will need additional co-chair
Head Administrator’s Report
Dr. D not able to attend due to class schedule conflict. Jen Neville shared link to CPFA Board Report - March 2025.
Art Department Liaison Report
Senior Art Show
Magnificent Seven Senior Art Show
Thursday, April 3rd
5 pm - 7 pm
Live music and hors d'oeuvres
Chester County Art Association
25 pieces of student art to be showcased
Theatre Department Liaison Report
Playbill Ads successful
Next meeting: April 22nd, 2025 at 7 p.m.
Signature: Heather M. Evans 3/25/2025
CPFA Parents Association
General Meeting
February 25th, 2025
Roll Call
Tamara Christensen, Heather Evans, Kirsten Bortz, Lauren Cattie, Mimi Burkhard-Vetrano, Jen Neville, Kate McHale, Sheena Ahlmer
Approval of January 28th, 2025 Minutes
Approved
Additions to the Agenda?
Officers Reports
President (Tamara) - May 5-8 - Staff Appreciation Week - We will be getting those that indicated they are interested in supporting this event together in the next month.
Treasurer (Monica) - We have a balance of $629 at the moment.
Old Business
Possible Additional Fundraising Options Discussion
Spring Play & Musical Ads (Heather)
To date we have raised $324 in ad and one-liner sales
Yearbook Ads - Support the Yearbook Price
Iron Hill Fundraiser Outcome - We Didn’t Meet the Minimum Sales Requirement
New Business
Possible Fundraiser - Buddy’s Burgers and the Tomato Shack for May 17th which lines up with the High School Theater Festival (Heather)
Possible Fundraiser at restaurant in Phoenixville to line up with Dance Concert at Phoenixville Middle School on May 9th (Sheena and Heather)
Nominating Committee (Tamara)
Head Administrator’s Report
March 8th - Music Department Cabaret - Need assistance with front of house and monitoring food service.
Sheena Ahlmer will volunteer for FOH assistance
May 2nd - Middle School Social Event - Need a lead to work with Sophia and Dr. D. The students would like to have a disco dance. We can only have this event if we have a lead parent that recruits volunteers.
Review membership form and identify parents that listed interest in helping with the 8th grade dance (Heather)
Monthly Report can be found here.
Next meeting: March 25th, 2025 at 7 p.m.
Signature: Heather M. Evans 2/25/2025
CPFA Parents Association
General Meeting
January 28th, 2025
Attendees
Tamara Christensen, Heather Evans, Monica Crane, Dr. D., Jen Neville, Sheena Alhmer
Approval of December 3rd, 2024 Minutes
Approved
Additions to the Agenda?
Officers Reports
Treasurer: Monica Crane
Starting balance $1498.71
Deposit from Dancing at Lughnasa - Kisses for the cast
Sent $507.71 to PALCS for Senior Scholarship Fund
Current balance $1,137.68
Secretary:Heather Evans
Two fundraising initiatives added to the Parents Association website
Old Business
Silent Auction - Christine Deicher (chair)
Will recruit a co-chair
Date is TBD
Possible Additional Fundraising Options Discussion
Spring Play & Musical Ads (Monica)
Monica created the form and payment link
Heather (in her role as parent liaison) will add a link to the form in BookTix and share with the cast/crew families
Possible Yearbook Ads / Shout-outs
Tamara will follow up with yearbook company
Iron Hill Brewery - February 22nd - All Day
New Business
Music Department Cabaret
Need Ticket Sales Lead
Concessions Lead - Phaedra Hontz
Sheena Alhmer to research local restaurants that offer fundraising
Encourage patrons to eat at selected location between the two shows
Staff Appreciation - Week of May 5th
Will recruit co-chairs from listed interest on membership form
Head Administrator’s Report
Upcoming events that parents can volunteer to support
2/14 On-site Audition Day
2/20 Open House
New receptionist started
Questions:
Sheena asked for update on new facility
Nothing to be shared formally
Next meeting: February 25th, 2025 at 7 p.m.
Signature: Heather M. Evans 1/28/2025
CPFA Parents Association
General Meeting
December 3rd, 2024
Attendees
Tamara Christensen, Heather Evans, Monica Crane, Dr. D., Leslie Young, Jen Neville, Sheena Alhmer
Approval of October 29th, 2024 Minutes - Approved
Additions to the Agenda?
How to handle moving Senior Scholarship money from Truist to PALCS
Officers Reports
Secretary: Heather Evans
Kisses for Cast/Candy Grams raised $166.68 in cash
Additional funds in VENMO
Concessions raised $305.25 for SSF
Money counted with Ms. Severson and sent to PALCS 12/3
Holiday Extravaganza
Follow-up with Colleen Saul regarding Sign-Up
Treasurer: Monica Crane
Current balance $1498.71
Two donations to SSF through Give Butter
Give Butter can remain on Membership Form
President: Tamara Christensen
Silent Auction pushed to Spring 2025
Old Business
Silent Auction - Christine Deicher (chair)
Updates given by Tamara
Event pushed to Spring 2025
New date TBD
Currently 15-20 items
Target 50 items
Dr. D. suggested contacting Mr. West and Mr. H regarding auctioning performances
Holiday Extravaganza
Heather to follow up with Colleen
Per Jen, Sign-Up will be similar to 2023
New Business
Senior Scholarship money to PALCS
Currently have $507.71 for SSF
Monica will have Truist issue an Electronic Check to PALCS
Check will be sent to Enterprise Drive, ATTN: Gabby Patterson
Possible Additional Fundraising Options Discussion
Winter & Spring Concerts, Dance Concert, Art Shows
Ask if Calvary will allow concession sales
Sell Ads and Shout Outs in Playbill
Leslie Young to explore cost
Monica to supply sample communication and form
Sell Shout Outs in Year Book
Dr. D to discuss with Ms. Robinson
Sell Concessions at Spring Art Show
Contact Art Dept. Parent Liaison, Mimi V.
Leslie asked about Teacher Appreciation
Typically held in May
Head Administrator’s Report
Upcoming News/Events
CPFA is hiring a receptionist
Winter Open Studio Tour
12/11 and 12/12
Summer Programs (January)
Holiday Extravaganza will stream on cpfa.info
Next meeting: January 28th, 2025 at 7 p.m.
Signature: Heather M. Evans 12/3/2024
CPFA Parents Association
General Meeting
October 29th, 2024
Roll Call: Tamara Christensen, Heather Evans, Kate McHale, Leslie Young, Monica Crane, Dr. D., Kristin M., Jen Baselice, Kirsten Bortz, Anne Metz, Sheena Ahlmer, Jennifer Neville
Approval of September 24th, 2024 Minutes - Approved
Additions to the Agenda? - No additions requested
Officers Reports - Move to end of meeting
Old Business
Fall Fest - Jennifer Neville (chair)
Sign-Ups slots were filled quickly
Silent Auction - Christine Deitcher (chair)
Grade Level Basket Coordinators
6/7th Lauren Cattie
8th Kirsten Bortz
9th Theresa
10th Monica Crane
11th Kristin M.
12th Christine Deitcher
Kate McHale suggested sharing auction site with Alumni Families
Dr. D said we have the last two years of Alumni available
Advertise auction in Playbill for HS play
A form with information will be sent to current CPFA families
Wishlist
Only one staff member completed a Faculty Request Form.
Allow another opportunity for staff to complete the form
Officer’s Reports
Secretary - Heather Evans
Holiday Extravaganza
Heather will work to identify parents to chair the MS and HS events
Membership Push
Heather will work with Sophia Severson to add information about Parent Association and membership to future newsletters
Monica Crane suggested adding a page to the HS play Playbill
President - Tamara Christensen
Jules Gamble will step down as Treasurer
Monica Crane expressed interest in filling the role
Treasure Report - Dr. D.
Jules Gamble shared the Treasurer report for Dr. D. to share in her absence
The balance in Truist after paying for required ads to complete non-profit requirements, adding funds raised at the MS Musical and membership dues is $1398.71.
$477.71 will be used to fund the Senior Scholarship Fund
Head Administrator’s Report - Dr. D
MS Musical was a success
Fall Fest is next up
HS Play in November
Shared the presentation that is sent monthly to the Board of Directors
This presentation will be shared on the Parents Association website
Presentation reviews activities/events from all departments in October 2024 and some new events to look for in November & December
New Event
Open Studio Tour, December 11th and 12th at 3pm
Next Executive Board Meeting - 11/12/24
Next General Meeting - 12/3/24 (moved from last Tuesday of November due to Thanksgiving holiday)
Signature: Heather M. Evans 10/30/2024
CPFA Parents Association
General Meeting
September 24, 2024
Roll Call
In Attendance: Tamara Christensen, Jules Gamble, Kirsten Bortz, Heather Evans, Kandy Hughes, Kate McHale, Colleen Saul, Jen B, Jessica Martucci, Dr. D, Monica Crane, Ronnie Gamble, Nicole Gomez, Jen Neville, Christine Deitcher, Kristin Molavogue
Approval of May 2024 Minutes (Motion: Heather Evans Second: Jules Gamble)
Officers Reports
President - Tamara Christensen
Welcome
Overview of Parents Association
Non-profit status
Vice-President - Kirsten Bortz
Treasurer - Jules Gamble
Treasurer Report: Motion: Ronnie Gamble Second: Heather Evans
Secretary - Heather Evans
Membership Form Committee interest - emails will go out to request committee chairs and members
Silent Auction and Fall Fest
Old Business
Virtual Silent Auction (Kandy Hughes - Chair)
Grade Level Parent Coordinators Needed (6th & 7th are combined)
6th/7th - Jen B.
7th or 9th - Jules Gamble
8th grade - Kirsten Bortz
9th grade - Christine Deitcher
Winning Grade level receives cupcakes
New Business
Any Additions to the Agenda?
Tax ID# for donation requests - Jules created document
Additional fundraising ideas
Adds in Playbills
Kisses for cast
Flowers at dance concert
Pre order
Head Administrator’s Report - Dr. Dziekonski
MS & HS productions will sell tickets per CEO
Ticket revenue to PALCS to offset cost of production
Signature: Heather M. Evans 9/24/2024
CPFA Parents Association
General Meeting
May 29, 2024
Attendance
Kandy Hughes
Heather Evans
Tamara Christensen
Jen Bail
Steve Dziekonski
Andy Loraw
Colleen Saul
Kate McHale
April 23, 2024 Minutes - approved
Officers Reports
President
Main priority is to continue work toward incorporating and opening a bank account
Old Business
Nominating Committee - Kandy Hughes, Jen Bail, Tamara Christensen
Approved 2024-2025 officers slate
Tamara Christensen - President
Kirsten Bortz - Vice President
Heather Evans - Secretary
Jules Gamble - Treasurer
Silent Auction
Committee Co-chairs
Need funds to purchase software - 32 Auction
Consider auctioning donated student work
New Business
New member recruitment
Encourage other parents to join
Invite non members to join and/or attend social hours
Social Gathering
Timothy’s of West Chester on Friday, June 7th from 5pm - 7pm
Kandy Hughs and Heather Evans to work on flier to promote event
Promote on website and social media
Ask Sophia Severson to post to instagram and cpfa.info
Student friendly environment
Head Administrator’s Report
Senior Scholarship Fund raised over $6000
5 students to receive award
Some funds will roll over to 2024-2025 school year
Recognition of Department Liaisons
New Music Dept. Liaison - Barrie Spitaleri
Need Art Dept. Liaison
Refer to Dept. Chair - Daphne Okcuolo
Questions - Jen Bail
Recognition of Executive Board
CPFA Parent Survey will be sent out this week
Signature: Heather Evans 5/29/24
CPFA Parents Association
General Meeting
April 23, 2024
Attendance:
Heather Evans
Tamara Christensen
Tom West
Colleen Saul
Jules Gamble
Christine Kozsuch
Kirsten Bortz
Anshu Gupta
Steve Dziekonski
February 27, 2024 Meeting Minutes approved
Presidents update
Bylaws approved
New Member onboarding
Dues $50 per family
Until bank account established dues will be collected via Treasurer's Venmo (Jules Gamble)
Dues received in by end of May 2024 will cover 2024-2025 school year
Nomination Process
Email nominations to Parents Association
Official nomination form for 2024-2025
Nominating Committee: Kandy Hughes, Jen Bail, Tamara Christensen
Make slate
Existing members may serve again
Must be member prior to next General Meeting to vote
Committee Structure
Department Chair > Department Liaison
Add committees to form (Heather Evans)
Yard Signs
Will have PALCS and CPFA signs for Seniors and 8th Grade
Teacher Appreciation
Follow up with Monica Gorney (Heather Evans)
Silent Auction
Need committee chair
Virtual
Department Wish Lists
Fundraising
Meeting Location
Zoom to be used for most meetings
Informal in person non meeting get togethers will be planned by Kandy Hughes
Other new business
Parents Association Flyer - print and share (Heather Evans)
Share link to website (Heather Evans)
Head Administrator comments
2024 Winner of Mainline Parent “LOVE” Award
Parent nominated award for CPFA and USP
Best for Families - Excellence in Education
Representatives to attend award ceremony
Information sharing
FaceBook cannot be primary
Change meeting time to 7pm - Approved
CPFA PARENTS ASSOCIATION 2024 PARENT ROUNDTABLE MEETING MINUTES
Tuesday, February 27
6:00 pm
Vocal Room and Zoom
Call to Order
Attendance:
Kandy Hughes
Jen Bail
Tamara Christensen
Nathan Christensen
Mimi Vetrone
Christine Kosuch
Rebecca Zieff
Jules Gamble
Steve Dzienski
Kirsten Bortz
Anshu Gupta
Heather Evans
CPFA Head Administrator Comments
Old Business
Announcement of officers and committee members:
President: Tamara Christensen
Vice President: Kirsten Bortz
Secretary: Heather Evans
Treasurer: Jules Gamble
Committee: Kandy Hughes
Committee: Jen Bail
Modify and ratify the purpose statement - approved for use in incorporation paperwork
Bylaws discussion -
vote on bylaws at next general meeting
Review steps to incorporate, file for non-profit status, and get a bank account -
resolutions needed,
filing fees approx. $125,
seed money needed for bank account
How will we raise money?
Will we have fees/dues?
New Business
Discussion of parent association name -
CPFA Parents Association - approved name
No teachers will be on the board
Teachers are welcome to attend if necessary or have department liaison speak on their behalf
Department Liaisons
Art - Jen Bail
Theatre - Heather Evans
Music - vacant
Dance - Colleen Saul
Ideas for fundraising to pay for startup expenses
Amazon Wishlists
Dues
Committee member responsibilities (through June 2024 only)
Resolutions needed:
We, the parents, wish to form a non-profit Corporation to act as a parent association for CPFA. - APPROVED
As parents voting to form this non-profit organization, we give the Board Officers the authority to create the non-profit. -APPROVED
We authorize the Board Officers to open bank accounts on behalf of the parent association. - APPROVED
The next meeting is Tuesday, March 19, at 6:00 pm.
Signature: Heather Evans 2/27/2024