BEND PICKLEBALL CLUB (or other name); draft bylaws v.1. June 18, 2011 PICKLEBALL CLUB (or other name); draft bylaws v.1. June 18, 2011 PICKLEBALL CLUB (or other name); draft bylaws v.1. June 18, 2011 PICKLEBALL CLUB (or other name); draft bylaws v.1. June 18, 2011
Charter Club Bylaws
ARTICLE I – GENERAL
Section A. Name of Club:
Section B. Purpose of Club:
Section C: Operation as a Non-Profit Organization Defined
Section A. The name of the club shall be the Bend Pickleball Club (Oregon High Desert Pickleball Club, Central Oregon Pickleball Club, other?)
Section B. The purpose of the club is to promote the sport of Pickleball within the greater Bend metropolitan area (roughly from Sun River at the South to Redmond at the North. Activities consistent with that purpose include finding indoor and outdoor venues to play, training players as applicable, holding tournaments and other promotional events and doing all other appropriate activities related to the growth of the sport. We are a USAPA club and these activities are done within the guidelines of the USAPA where this consideration is appropriate.
Section C. This Club shall be operated as a Non-Profit Organization in accordance with Oregon and other applicable statutes. Nonprofit is defined as: With few exceptions, club income shall not greatly exceed expenses (operating expenses and capital requirements), resulting in a net operating gain. Where revenues do exceed expenses; the net gain should be used to foster continued club growth and activity. Club revenues may be adjusted to comply, or the excess may be donated to charities as directed by the Bend Pickleball Club Board of Directors.
ARTICLE II - MEMBERSHIP
Section A. Membership shall be open to all. Local dues-paying players are our first consideration for membership; these are residents of the Central Oregon area and may be either charter or regular members as defined. However, supporters from out of area who are willing to pay dues are welcome. Supporter membership is also defined.
There will be three categories of membership; charter, regular and supporter. There are specific benefits associated with Charter and Regular membership that will be defined over time. Supporter membership is categorized as those outside the area who for their own reasons wish to stay involved with the club, or those who are either outside or inside the area but are not local players; e.g. vendors.
Section B. There shall be no precondition for membership, nor will Members in any category be required to join any national, state, or regionally affiliated organizations. There is, however, a positive bias towards those who are willing to vote the straight Democratic ticket and bonus points are given for those willing to wear an “I love Obama” t-shirt when playing. (This policy is enacted to try and counter the pervasive presence of Republican and T-Party supporters in the area.)
Section C. Dues: The Bend Pickleball Club Board of Directors shall set dues appropriate to the needs of the club. Charter membership currently is set at $50 per year per person. Regular membership shall be $25 per person per year. Supporter membership is $10 per person per year.
ARTICLE III – OFFICERS
Section A. Board of Directors. There shall be a President, Vice President, Secretary, Treasurer, or (Secretary/Treasurer), Immediate Past President (for one year as advisory position only), and the Tournament Director. The Board of Directors shall have overall governing authority over the Club consistent with the provisions of these bylaws and the Standard Operating Procedures, and shall authorize all committees necessary to carry out the purposes and objectives of the Club. The Board of Directors may be assisted by the chairperson of such committees to carry out the club’s function and purposes.
Section B. Election: All officers, with the exception of the Tournament Director who shall be appointed by the Board, shall be elected by a majority vote of those present at an annual membership meeting once a quorum has been established, and shall serve without compensation.
Section C. Term of Office: For the first period, from September 30, 2011 to September 29, 2012, all officer terms will be for one year. Thereafter all Officers are elected for two-year terms and are limited to two consecutive terms in office. However, by a 2/3 vote of the membership voting at the time of the election, individuals may succeed themselves for more than two consecutive terms. The term of office shall begin at the
discretion of the Board.
Section D. Duties and Responsibilities of Officers and Replacement of Vacancies on Board:
President: Shall preside over all Club meetings and be accountable for the administration of club business. The President shall carry out the direction and policies established by the Board.
Vice-President: Shall perform all duties of the President in the event of the President’s absence or inability to perform and shall also perform other such duties and responsibilities as may be assigned, with Board approval, from time to time by the President.
Secretary: Shall keep the club records, issue notices of all meetings of the Board or General Membership, shall keep minutes thereof, conduct all correspondence relating to the Club’s business, and furnish whatever reports to other persons or organizations as may be required.
Treasurer: Shall receive and deposit all moneys due to the Club and pay all obligations that may be incurred by the Club in the regular course of its business, shall keep an up-to-date ledger of all financial transactions and provide financial reports as may be required at all meetings of the Board or General Membership. = Vacancies:
In the event of vacancies on the Board, the President shall appoint, with Board approval, interim replacement Board Members until official elections can be held.
Section E. Election of Officers and Board Members
NOMINATION COMMITTEE: A team of two (2) club members and the club President shall make up the “Nomination Committee”. They will present prospective President, Vice President, Secretary, and Treasurer
board members to the Board by the third week in August.
A general meeting will be held during the month of September to present the slate of all candidates for outgoing office positions, including those candidates that may have been received from the membership during the 30- day period prior to the meeting. All candidates will be put to a hand or secret-ballot vote, as required to appoint an Board for a following term. Secret-ballot will be used if more than one candidate is proposed for any position; otherwise a hand vote will be used.
QUORUM – Either a majority of members if the total membership is under 20, or minimum of 10 members in good standing, excluding the Board, must be present and eligible to vote at any election specified by these bylaws. If more than one member is nominated for any elective position voting shall be by secret written ballot. The particular procedures for nominations and elections, to be followed at such meetings, shall be determined by the Board. Should these vacancies not be filled at the General Meeting, the Executive Board shall fill the vacancies as it sees fit.
ARTICLE IV – MEETINGS
Section A. Meetings of the Members: Membership meetings shall be held not less than once annually, the time and place of such meetings to be determined by the Board. The President will preside at all such meetings.
A minimum of 10 members eligible to vote excluding the Officers and Directors shall be necessary to conduct any Business of the Club at the General Membership meetings, and except as otherwise specified in these bylaws, a simple majority vote of the membership present shall be sufficient to conduct any business requiring the vote of the membership.
Section B. Meetings of the Officers and the Board: The President may call meetings of the Board at any time by giving notice orally, in writing, or Email. The time and place of such meeting shall be determined by the President. A majority of the Board Members shall constitute a quorum of the Board and therefore, may conduct any business brought before the Board at such meetings.
Article V – Financial
Section A: Maintenance of Financial Records: Financial records must be kept for the previous year and the current year, and shall be maintained by the Treasurer.
Section B. Expenditures: Unbudgeted single expenditures not to exceed $200.00 must be approved by the Board in its discretion. A petty cash account of up to $100.00 shall be maintained by the Treasurer for expenditures not to exceed $200.00.
Section C. Financial Records: The Club’s financial records may be audited, by qualified persons or organizations, at the discretion of the Board or Club Members.
Section D. Annual Budget, Cash, and Inventory of Club Assets: The Board shall prepare an annual budget to be presented to the General Membership at a regularly scheduled membership meeting. The Club shall maintain such checking and/or savings bank accounts approved by the Bend Pickleball Club as may be necessary, in the opinion of the Board, to properly conduct the Club’s business. All cash receipts, with the exception of petty cash, shall be deposited in one or more of said accounts. All expenditures by the Club or any member on behalf of the Club must be made by check only unless it comes from petty cash. Receipts and invoices covering ALL such transactions shall be kept by the Treasurer as part of the Club’s financial records. The Executive Board shall designate not less than two Board Members as persons authorized to sign checks drawn of the Club’s bank account(s) preferably the Treasurer and the President. All assets of the Club shall be physically inventoried at least once annually and a written record thereof shall be maintained by the Treasurer.
ARTICLE VI – COMMITTEES
Section A. All committees, including standing committees, and the Chairpersons thereof, shall be appointed by the President with Board approval. All committees will have a mission statement and will meet at least once a quarter or more often as appropriate.
ARTICLE VII – AMENDMENTS
Section A. Any member of the Club in good standing may propose an amendment to these bylaws. The proposed amendment shall be delivered to the President in writing with a statement setting forth the reasons for the proposed amendment. The proposed amendment must be approved by The Board at a regular meeting before presenting it to the membership. The proposed amendment may then be presented to the general membership for approval at any regularly scheduled membership meeting, but before the notice of the meeting must specify in writing the nature of the proposed amendment to be
voted on at the membership meeting and such written notice of said meeting must be posted in writing at least 30 days prior to such meeting. A two-thirds majority vote of the membership present shall be required to adopt any amendment to the bylaws.
ARTICLE VIII – DISSOLUTION
Section A. This Club may not be dissolved until all of its outstanding debts have been paid. Upon dissolution, all assets and all property of the Club shall be liquidated and proceed distributed evenly to all charter or regular members in good standing at the time of dissolution.
Club Vice President