Details of Meeting 6
Region: Europe/AfricaDate/time
Wednesday 24th January 2024 at 0700 PST (US Pacific) / 1000 EST (US East Coast) / 1500 GMT (UK) / 1600 CET (Central Europe) / 2030 IST (India).
Chaired by Ruth Hamilton (University of Glasgow).
Agenda
Welcome
Updates from the committee meeting
Finalizing the survey and planning focus groups/interview: Gemma Arblaster, will be there for this discussion (https://docs.google.com/document/d/1PEvsrl2qs6pvmmxtKRYsnvZQWLtMMfwu2MJzzlouysA/edit)
Decide on sub-group to work on the survey study
Should ISCET hold a symposium at ECEM 2024 (August 24-29, Ireland)? & ETRA 2024 (June 4-7, Glasgow)?
When should the next meeting be – both for the main group and for the survey study sub-group? Note that Robert Alexander has arranged a potential time slot for The Americas region at 14:00 EST on February 15th, but this doesn't have to be used and could be deferred.
Any other business
Meeting recording
Attendees
Eighteen people attended the meeting.
Notes
Funding:
Currently, costs are low, but we can consider grant schemes (e.g., NIH, “improve diagnosis") small funds if needed.
Matt J Dunn will request funding for ISCET website hosting fee via his university.
The possibility of transitioning to a membership fee model was lightly discussed but deemed early at this stage.
TWO-Emerging committees:
A. Survey sub-Committee:
- Led by Gemma Arblaster (g.arblaster@sheffield.ac.uk) as her initiative.
- Tasked with finalizing the collaborative document into an academic survey. Survey Document Link: (https://docs.google.com/document/d/1PEvsrl2qs6pvmmxtKRYsnvZQWLtMMfwu2MJzzlouysA/edit)
- Ethical approval to be sought from Sheffield University (Gemma).
- A GDPR-compliant Platforms for the survey, discussed: REDCap (suggested by Denize Atan; as it provides online consent in addition to hosting anonymize data) or LimeSurvey, etc.
- Current members: Denize (advisory), Matt J Dunn, Rasha S Moustafa,… Interested ISCET members encouraged to contact Debbie
- Interview/ focus groups can follow as needed.
- Suggestion to involve enthusiastic medical students or trainees for the analysis (if necessary)
B. ETRA 2024: sub-Committee.
- Aimed at presenting the society in this conference In Glasgow– UK, June 4-7, 2024
- Deadline for submission of “Late-Breaking Work”, March 18, 2024:https://etra.acm.org/2024/
- Led By Rasha S Moustafa and Matt J Dunn
- Current Member: Frederick Shic (as advisor), Minoru Nakayama, … invitation extended to join.
Standards:
The survey is intended is to kickstart community, gather diverse answers, and contribute to setting standards.
Emphasis on involving different specialties, including ENT & Neuro.
Special attention to different speciality & sub-specialities considered in the guidelines.
To be further discussed in subsequent meetings by the main group.
Closing Remarks:
Next meeting scheduled to delve deeper into standards and further discussions on community development.
The sub-committees to arrange soon meetings for task achievement.
Call to join the sub-committees opens for all ISCET members with interest, expertise and time commitment. Please email me: Dr.rashasameer@gmail.com, if interested in joining.
Next meeting
The next meeting will be hosted in The Americas region on March 21st 2024.
Chat
17:02:46 From Ruth Hamilton : https://sites.google.com/view/clinicaleyetracking/meeting-6-2024-01-2417:06:54 From Ruth Hamilton : https://docs.google.com/document/d/1PEvsrl2qs6pvmmxtKRYsnvZQWLtMMfwu2MJzzlouysA/edit17:14:29 From Hoover Chan : A link to this site, please?17:14:51 From Frederick Shic : Redcap also supports branching and other features that can streamline data collection17:14:56 From Matt J Dunn : Replying to "A link to this site,..."Redcap: https://www.project-redcap.org/17:15:09 From Hoover Chan : thank you17:18:32 From Hoover Chan : might want to see what the perimetry society has17:25:10 From Frederick Shic : * we can set it up for “free” in the sense that anything in America is free (someone is paying for it but not me)17:27:31 From Matt J Dunn : Here’s the link to the open document again: https://docs.google.com/document/d/1PEvsrl2qs6pvmmxtKRYsnvZQWLtMMfwu2MJzzlouysA/edit
(Same link Ruth sent earlier)17:29:29 From souhad lawand : Has this team come to a consensus on what minimum technical requirements an eye tracker must have in order to be used clinically?17:29:55 From Matt J Dunn : Replying to "Has this team come t..."
That will be defined for each condition, depending on the nature of the eye tracking data required to diagnose that condition17:30:52 From Matt J Dunn : Replying to "Has this team come t..."
(But not yet, no – we are still working out [from the survey] what conditions to prioritise for protocol development)17:30:52 From souhad lawand : Replying to "Has this team come t..."
but should the techn...17:31:31 From Matt J Dunn : Replying to "Has this team come t..."
That was a decision made by the group at a previous meeting, but could be discussed again and may change as we move forward17:40:15 From Frederick Shic : I’ve added a section where those who have something to contribute to the survey can add it, added some hierarchy and a table of contents for that content, and also added a place where contact information can be updated. If there is a reason any of these shouldn’t be there, please delete as makes sense or desired.17:40:23 From Ruth Hamilton : Reacted to "I’ve added a section..." with 👍17:40:42 From Rasha Moustafa : Reacted to "I’ve added a section..." with 👍17:49:33 From Frederick Shic : Google has GDPR issues17:52:00 From Andreas Sprenger : Replying to "Google has GDPR issu..."
We are using LimeSurvey (www.limesurvey.org) running on our own Servers - free of charge. We have already performed some studies with more than 1000 participants each without any problems17:57:17 From Arvind Chandna : Thank you, for the invitation email. Very useful. Have to leave for another meeting.17:58:18 From Ruth Hamilton : Reacted to "Thank you, for the i..." with 👍17:58:41 From Minoru Nakayama : I’ll join etra.18:00:01 From Ruth Hamilton : Reacted to "I’ll join etra." with 👍18:00:21 From Frederick Shic : Reacted to "I’ll join etra." with 👍18:01:26 From Hoover Chan : I need to run. nice to meet you all and thank you for your work18:02:09 From Darren Oystreck : Hi everyone, thank you for allowing me to sit in on this first meeting.18:02:09 From Frederick Shic : Thank you all!