Risk Management Plan

REC 420 Risk Management Plan

CJ Breen

Purpose statement for Lake Wobegon Sports Booster:

The Lake Wobegon Sports Booster club serves a growing population of 80,000 individuals with many different ethnicities and backgrounds within the community, providing an outlet for all ages to come under one roof at the Lake Wobegon Recreation Center. The main driving force for the Lake Wobegon Sports Booster is to promote a positive and enjoyable environment for those in the community, allowing all those involved to feel empowered.

Indemnification statement:

Being that the Lake Wobegon Recreation Center is volunteer dominated and acts almost as a nonprofit organization like your local YMCA, having an indemnification statement is very important to have in the case of damage, or injury to help the LWRC stay protected from any liability or potential lawsuits that may arise.

Indemnification agreement:

This is an Indemnification agreement with __(Participant)__ and The Lake Wobegon Sports Booster club and Lake Wobegon Recreation Center.

Upon signing this document, I understand that I hold both The Lake Wobegon Sports Booster Club and Lake Wobegon Recreation Center blameless for any burden/loss of property keeping them protected from any liability of injuries that may occur while participating in any physical activities on the premises.

Claims:

Members of LWRC hereby agree to indemnify and hold the party unaccountable of association and its staff, volunteers, officers and officials, from and against any and all claims, damages, liabilities, judgments, awards, costs, losses and expenses (including reasonable legal fees). Before physical activities can begin, please take this into consideration as once signed you are liable for any and all of these items listed above and may be subjected to them over your time spent at Lake Wobegon Recreation Center.

___________________x Sign and date

Employee qualification and behavior codes:

Being that LWRC acts as one of the largest multi sport complexes in the region, this in turn makes the job fast paced.

Qualifications:

• Must be group oriented and be able to collaborate via email/text message

• Strong communication skills

• Computer literacy

• Strong English recommended (some Spanish is highly recommended but not a requirement)

• Equipment management

• Event planning

• Up to date CPR training and all certifications required upon start date

• 2-4 year degree in business or sport related field is preferred but not required

Behavior code of conduct:

Employees represent the organization both inside and outside the workplace. The LWRC does not condone any unethical actions and will result in termination on first strike offence. LWRC is a place for the community to feel unjudged and themselves, no profanity by employees as well as sarcastic remarks will be tolerated. As a cohesive unit we are striving to be the example for others in the community to follow.

Prohibited at all times:

• Tobacco of any sorts

• Smoking and E-cigarettes

• Inappropriate clothing with vulgar language on it

• Guns or knives

• Alcohol

• All drugs

• Non service animals

Participant behavior codes and guidelines:

I understand that I am responsible for my attitude, behavior and participation to help everyone at the LWRC have a good experience.

I agree to meet these program expectations:

• Listen to staff when they are giving instructions or sharing information and treat everyone with respect.

• Communicate with staff and ask questions when I am confused. If you or others around you encounter an uncomfortable circumstance contact the nearest representative for assistance.

• Be willing to try new ideas from coaches and instructors as they are here on a volunteer basis.

• Treat equipment and the facility as it was your own property.

• Keeping your hands to yourself policy as there will be no violence tolerated on the premises.

Failure to meet the LWRC expectations can/will result in the termination of membership or being removed from the premises for a 24 hour period while the action is being reviewed by the Lake Wobegon Sports Booster Club.

Waiver of Liability and Hold Harmless Agreement:

I,_______hereby release, waive, and discharge my legal right to pursue lawsuits against the Lake Wobegon Sports Boosters and the Lake Wobegon Recreation Center, staff, volunteers as well as any other members associated with the organization. Releasing any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or any of the property belonging to me

Incident report form:

Name :_________ Reported by:_________ Date/ Time of report:_________ Date of birth:_________

What happened and what was the outcome of the incident: ______________

Location:_________ Employees that were involved: _________

In detail please describe any or all witnesses or bystanders who may be key to corroborating these events:_________

Sign here:_________

Accident Report Form:

Name:_________ Reported by:_________ Date/ Time of report:_________ Date of birth:_________

Please describe any physical/mental injuries that needed medical assistance from the accident: _________

Location:_________ Employees that were involved: _________

In detail please describe any or all witnesses or bystanders who may be key to corroborating these events:_________

Photo documentation is recommended: _________

Sign here:_________

Medical Treatment Form:

Name of patient:_________

Home address:_________

Date of birth:_________

Insurance information:_________

Physician's name/ number :_________

Medical conditions:_________

Food allergies: _________

Prescription drugs he or she is actively taking:_________

Emergency contact: _________

By signing this agreement, I hereby accept and grant those on the site of LWRC permission to give medical treatment such as CPR and transportation to hospital facilities if needed in a case of emergency. In these extreme cases detailed documentation will be filed and will be available upon request.

Unsafe Condition Form:

Name:_________ Location of hazard:_________ Floor:_________ Room number:_________ Reported by:_________

Date and time of reported unsafe condition:_________ In detail please describe the hazard or unsafe conditions you experience while at the property of Lake Wobegon Recreation Center:_________

What other suggestions or helpful tips do recommend to the staff to help ensure your next return to the facility is a memorable time:_________

Sign here:_________

Crisis Management Procedures:

• Predict

• Warn

• Prepare

• Communication

• Anticipate

• Act

• Re-establish

• Debrief

These 8 steps will help guide staff and patrons on how to preceded if something unexpected was to take place within the property of the Lake Wobegon Recreation Center

Lease Agreement:

This lease agreement is between the shareholders of the Lake Wobegon Recreation Center and the party of ______ seeking to rent out the LWRC’s many facilities features

Please indicate which area you are seeking to rent out

• slow pitch softball complex

• Baseball complex

• Sand volleyball courts

• Football field

• Basketball courts

• Shuffleboard playing area

• Horseshoes course

• Ice hockey rink

• Conference room

Pricing upon each is subject to change depending on seasons and available from leagues and other organizations going on.

$150 per hour for ice hockey rink

$100 per hour for outdoor complexes

$75 per hour for indoor basketball courts

$25 per hour for horseshoes, shuffleboard and conference rooms

Once signed you are locked in and obligated to pay the cost of designed hours agreed upon for field and complex usage. A 48 hour notice is required for cancellations to receive money back.

Sign here:_________

References

Ignatowski, N. (2018, May 16). What is an indemnity agreement? (With examples). Security Solutions. https://blog.suretysolutions.com/suretynews/what-is-an-indemnity-agreement-with-examples#:~:text=“%5BCompany%2FBusiness%2FIndividual,and%20expenses%20

10+ Sample Indemnity Agreement Templates. Template.net. (n.d.). https://www.template.net/business/agreements/sample-indemnity-agreement-templates/.

Conduct Codes. Youth at UW. (n.d.). https://www.washington.edu/youth/program-planning/employee-volunteer-and-participant-conduct-codes/.