Hirers information


Hall lighting

The main switch to the strip lights is located to the right on entering the main hall.

If the lights need dimming there is an alternative switch which is located on the switch panel on the right of the stage marked ‘HALL’. If this is switched on the dimmer switch can be operated from here. NB if this is used please return to normal settings so the lights can be switched from the back of the hall

Alternative lighting. There is an alternative set of lights which are four strips of down lighters. These are switched on by using the four switches located on the right of the stage to the right of the switch panel.

Spot Lights and Revolving Ball. The switch for the Revolving Ball is on the main switch panel to the right of the stage and is marked BALL. The two spot lights need to be switched on to illuminate the ball and the switch for these is on the switch panel.

Fire Exit Lights. It is required by law that during a function in the hall that the EXIT signs are illuminated. The switch for these is in the main panel marked EXIT.

Outside lighting

There is light switch inside the front door to switch on outside lights. Please switch them off on vacating

There is a switch for the pathway lights

There are outside security sensor lights.

On Exiting the building

On exiting please ensure that all lights are switched off especially in the toilets

Switch the lights off to the right of the door but depress the round knob which lights the pathway.

If asked please post the key through the letter box unless other arrangements have been made.

Revolving Ball and Fans


There are two fans located on the hall ceiling. The switch for these are found on the left in the passageway between the kitchen and the stage

Decorating the Hall


The curtains should not be removed for any event

Please ensure the curtains are always opened and closed with the pull strings on the side of the curtains and not by pulling them across

Stage Curtains should NOT be pulled across but opened and closed by the weighted pull cords on the right of the stage

Fixations to the Wall

All decorations, placards, banners and posters should not be affixed by tape, screws or anything that damages the paint or fabric of the hall. The painted wooden strip around the hall can be used but only if this does not damage the paintwork. All decorations need to be removed at the end of an event.

Cleaning Equipment

Brushes and mops are stored in the corridor between the stage and the kitchen. If there is a spillage please minimise the water used as this damages the floor. A special cleaner is used instead.

Dust Pan and Brush are kept to the right of the dishwasher

Vacating the Hall

Kitchen equipment

Please make sure the dishwasher is emptied and cleaned out as per the instructions. Also switched off

Please make sure all appliances in the kitchen have been turned off

Please make sure any rubbish has been placed in the large yellow bin outside the Hall.

Check the cooker is safely turned off.


Please check that all the lights including the Fire Exits signs have been switched off especially in the toilets.

On exiting the building. Turn off the lights to the right of the door on leaving. Depress the round knob which lights the pathway for your departure


If requested to lock the door please post the key back through the letter box unless other arrangements have been made


All rubbish should be cleared from the hall. All bags of rubbish should be pleased in the large yellow bin outside of the hall. If there are items that can be re-cycled it is requested where possible these are taken home to be re-cycled in normal domestic bins.


Facilities available

The hall is fitted with an audio system with both a cable microphone and/or radio microphone as well as a loop system for those hard of hearing. If the loop is required then a microphone will need to be used to enable this. A microphone stand is available. There is an in-built projector with screen for you to display pictures, power point presentations video clips etc linked to your own laptops or DVD player.

If any of these facilities are required then you will need to inform the Booking Secretary by highlighting the section on the Booking Form.

Before the event

You will need to obtain the keys to access the amplifier and the audio cupboard from the booking secretary.

In addition you may need a short mains extension lead for a laptop and may want to bring a remote control for the laptop.

If using the radio microphone then have a spare 9V (PP3) battery available

You will need a music source such as, for example, CD player and a phono to phono cable or iPod when you will need a mini jack to phono cable..

Location of equipment:

If using the radio microphone then have a spare 9V (PP3) battery available.

If using a music source such as, for example, CD player you will need a phono to phono cable. If using an iPhone or iPod when you will need a mini jack to phono cable.

On the stage the amplifier is on the right in a wooden box

The radio mic and loop receiver are in a white box on the left side of the stage

The microphone and stand are kept in the kitchen in the lower middle cupboard to the left of the exit doors. The radio mic is in a cardboard box

The projector remote control is in this cupboard

The HDMI and VGA leads are in the cupboard if you have not brought your own.

Readying the audio equipment for music etc :

Go up onto the stage and locate the amplifier in a wooden box near the curtain on the kitchen side.

You should have a key, use this to remove the cover and place it on the floor underneath.

Slide all input volumes controls to zero (down wards). Now plug in (if not already in) the amplifier mains lead and switch it on.

The amplifier also has a mains switch, this needs to be ON, there is an indicating light on the left

Select the input volume control you will be using (CD/iPod/iPhone) and move it up a little (10%).

Set the Main amplifier volume to half. Connect your audio source to the “Music” input phono sockets on the aluminium panel (behind the curtain half a metre from the floor).

Turn on your audio source and listen for the sound over the speakers. Do not have it too loud as you may damage the speakers or peoples ears!

Using the cable microphone and or radio microphone and Deaf Aid loop.

Obtain the microphones from the audio cupboard.

For the loop to operate you need to have a microphone in use.

Go to the left side of the stage and switch on the mains lead that goes into the ventilated white box on the wall. This will power up the radio mic (receiver) and the deaf aid loop (amplifier).

If using cable or radio mic or both: plug the cable mic into the socket on the aluminium box near the amplifier on the right of the stage. This is behind the edge of the stage curtain about half a metre off the floor. Use the microphone volume controls on the right side of the amplifier panel.

Test the mics and music for operation and volume.

The controls for this are on the amplifier on the right hand end for the mics and near the centre for the music. There is also an overall volume control towards the left. Some controls are dual (stereo) and some single (mono).

The radio mic may need a new battery as these tend to be left switched on but please leave the battery in when you leave.


If the radio mic does not work ;

Check its battery, change it.

Check that the white wall box on the left is switched on,

Check the mains cable is plugged in and switched on.

Using the Projector

Using a lap top you can use either VGA or HDMI cables to connect.

You may also use a DVD player.

There are two input panels to operate the projector – P1 and P2

Panel 1 (P1) is located on the wall halfway down the hall, kitchen side.

Panel 2 (P2) is on the right hand side of the stage next to the aluminium box in the corner about 0.5 metre from the floor.

Lowering the Screen for use. On the stage locate the UP/OFF/DOWN switch on the wall to the right and above the amplifier box. Set this to the OFF position. Plug in the screen mains lead and switch it on. Check the curtains are clear of the stage edge. When you are ready press the DOWN switch. The screen will stop some 200mm (8 inches) from the floor. Reset the switch to the OFF position.

Connect your video source to either P1 or P2 using the cables provided before turning on the projector. Then switch on your laptop or other video source.

Switching on the projector: Turn on the projector mains switch located near Panel 1 on the hall wall. Take the Projector Remote Control and move round to the stage side of the projector. Point the Remote at the projector and press the button (similar to a TV) to switch on . After about 30 secs the projection lamp will come on and it’s start up screen (“InFocus”) will be shown . Then the projector will start searching for your video. Or using the remote control select Computer 1 or 2 OR HDMI 1 or 2.

For Sound when using the VGA output on your laptop connect the headphone output to the audio connections on Panel 1 or 2. If using Panel 2 reach round the corner of the stage or go up on the stage to make your connections to it.

Testing the setup and setting volumes before the event: Set the volume to half on the laptop and Run your DVD. You may or may not hear the audio over the loud speakers, try to keep the levels at a reasonable volume creeping up on the setting you will need. Remember you will most likely need to increase volumes if you have a lot of people in the hall. Go back on stage and set the input volume to a setting you are happy with, it is easier to do this with a second person in the hall.

When the show is over

Please return the screen to the UP position

For the projector first switch off with the remote control allowing time (a minute or two) for the lamp to cool before switching off its mains switch on the wall

Turn off everything after use


For washing

The dishwasher has its own feed of washing liquid and salt and there is no need to add anything

Turn on dishwasher as soon as you arrive it takes at least 30mins to warm up. Mains plug is located near the hatch. Switch on the machine by depressing the left button on the machine until you hear the water filling

Wait for the temperature to reach above 800 before using ( illustrated by the digital numbers on the right hand side)

Left hand number is the temperature for the rinse and the right hand one for the wash

P1 is the programme for 60 secs

P2 is the programme for 90 secs

P3 is the programme for 180 secs

When ready load the dirty crocks on to one of the trays located above the dishwasher and place within in it.

Select programme. P2 recommended for light soil dishes eg cups and saucers, P3 for dirtier dishes (Please rinse off excess debris before loading)

The cycle is completed when the light on the P button goes out. Remove tray and place on draining board as it may drip as it continues to dry.

Put in next load and repeat

BEFORE LEAVING, the machine needs to be emptied of water.

Open and take out the plunger which is located beneath the mesh tray in the filter in the front right hand section

Whilst door open press P1 to start emptying the water.

Wait until you hear it emptying and then you can release the button.

When emptying complete please clean the inside by:-

Lifting up mesh plates and wipe inside and check the filter for cleaning.

Replace the plunger and the mesh trays and close

Turn off machine and also the mains plug on the wall

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