Privacy Policy for ChartFlow

Effective Date: February 26, 2026

ChartFlow (“we,” “our,” or “the App”) respects your privacy and is committed to protecting it. This Privacy Policy explains how information is handled when you use the ChartFlow mobile application.

1. Information We Do Not Collect

ChartFlow is designed with data minimization in mind.

We do not:

• Collect personal identifying information (such as name, email address, or phone number)

• Require user accounts or logins

• Collect patient identifiers

• Collect Protected Health Information (PHI)

• Sell or rent user data

• Track users across apps, websites, or services

2. User-Provided Content

ChartFlow allows users to:

• Enter text-based documentation

• Structure or format clinical notes

• Generate organized charting content

All content is entered voluntarily by the user and remains under the user’s control.

Important: Users should not enter Protected Health Information (PHI) or sensitive personal data into the app.

3. Camera and Device Permissions (If Applicable)

If enabled, ChartFlow may request access to:

• Device camera (for optional note capture features)

• Device storage (to save or export documentation)

Permissions:

• Are used only when initiated by the user

• Are not used in the background

• Do not transmit stored images or files to our servers without user action

4. Data Processing

When users choose to generate or structure documentation:

• Content may be temporarily processed to provide requested formatting or organization

• Data is used strictly for the requested feature

• No content is sold, shared, or used for advertising

• User data is not used to train models or create behavioral profiles

Processing is session-based and limited to functional purposes.

5. Data Storage

ChartFlow does not maintain long-term storage of user-entered documentation.

• Notes remain on the user’s device unless exported by the user

• We do not maintain centralized user databases

• Temporary processing data is discarded after completion of the task

6. Third-Party Services

ChartFlow may use secure third-party service providers solely to:

• Enable document processing functionality

These providers are used strictly to support app functionality and are not used for advertising, analytics tracking, or marketing purposes.

7. No Advertising or Behavioral Tracking

ChartFlow:

• Does not display third-party advertisements

• Does not use ad networks

• Does not perform behavioral tracking

• Does not collect analytics tied to individual user identities

8. Children’s Privacy

ChartFlow is not intended for use by children under the age of 13.
We do not knowingly collect information from children.

9. Professional Use Disclaimer

ChartFlow is a documentation support tool only.

It is:

• Not an Electronic Medical Record (EMR)

• Not a medical device

• Not a provider of medical advice

Users are responsible for reviewing, editing, and validating all generated content. Clinical and professional judgment remain the responsibility of the user.

10. Changes to This Policy

We may update this Privacy Policy periodically.
Changes will be reflected by updating the Effective Date above.

11. Contact Information

If you have questions about this Privacy Policy, please contact:

App Name: ChartFlow
Email:kimberlymanleyrn@gmail.com