Effective Date: February 26, 2026
ChartFlow (“we,” “our,” or “the App”) respects your privacy and is committed to protecting it. This Privacy Policy explains how information is handled when you use the ChartFlow mobile application.
ChartFlow is designed with data minimization in mind.
We do not:
Collect personal identifying information (such as name, email address, or phone number)
Require user accounts or logins
Collect patient identifiers
Collect Protected Health Information (PHI)
Sell or rent user data
Track users across apps, websites, or services
ChartFlow allows users to:
Enter text-based documentation
Structure or format clinical notes
Generate organized charting content
All content is entered voluntarily by the user and remains under the user’s control.
Important: Users should not enter Protected Health Information (PHI) or sensitive personal data into the app.
If enabled, ChartFlow may request access to:
Device camera (for optional note capture features)
Device storage (to save or export documentation)
Permissions:
Are used only when initiated by the user
Are not used in the background
Do not transmit stored images or files to our servers without user action
When users choose to generate or structure documentation:
Content may be temporarily processed to provide requested formatting or organization
Data is used strictly for the requested feature
No content is sold, shared, or used for advertising
User data is not used to train models or create behavioral profiles
Processing is session-based and limited to functional purposes.
ChartFlow does not maintain long-term storage of user-entered documentation.
Notes remain on the user’s device unless exported by the user
We do not maintain centralized user databases
Temporary processing data is discarded after completion of the task
ChartFlow may use secure third-party service providers solely to:
Enable document processing functionality
These providers are used strictly to support app functionality and are not used for advertising, analytics tracking, or marketing purposes.
ChartFlow:
Does not display third-party advertisements
Does not use ad networks
Does not perform behavioral tracking
Does not collect analytics tied to individual user identities
ChartFlow is not intended for use by children under the age of 13.
We do not knowingly collect information from children.
ChartFlow is a documentation support tool only.
It is:
Not an Electronic Medical Record (EMR)
Not a medical device
Not a provider of medical advice
Users are responsible for reviewing, editing, and validating all generated content. Clinical and professional judgment remain the responsibility of the user.
We may update this Privacy Policy periodically.
Changes will be reflected by updating the Effective Date above.
If you have questions about this Privacy Policy, please contact:
App Name: ChartFlow
Email:kimberlymanleyrn@gmail.com