Responsibilities and Expectations

• All CE instructors teaching courses in a CTE area are required to have a current postsecondary CTE credential within the first 60 days of employment as an adjunct instructor at CCA. If your discipline in your high school requires that you hold a secondary CTE credential, you will also need to obtain a postsecondary CTE credential. It is the instructor’s responsibility to obtain and renew their CTE credential in a timely fashion.

• The CTE credential application process for new instructors will be initiated by the CE Instructional Coordinator during the process of approving an instructor to teach.

• Instructors who need to renew their CTE credential should contact the CTE Credential Manger, Samantha Taylor @ Samantha.Taylor@CCAurora.edu.

Adjunct instructors post final grades in CCA’s Banner system (via MyCCA) and email their full grade books to Kelly Gaer at Kelly.Gaer@CCAurora.edu. Final grades are due three calendar days after the last day of a class. 

Reminder:  Export a copy of your grade book from your district’s grading system in PDF or Excel. The export must show a breakdown of all graded assignments for the course, as well as the final grade each student received in the course. Send a copy of the export to Kelly.Gaer@CCAurora.edu.

How to Enter Final Grades:

1. Login to your MyCCA account by entering your S# and Password.

2. Locate the Faculty Links box and then click on the Faculty Grade Entry.

3. Click on Final Grades.

*This information can also be found on the CE Instructor Handbook

• I agree to use myCCA to check rosters for every course I am teaching after students have been enrolled in the course. I will notify the CE staff in my building of any discrepancies immediately.  I will check my rosters again to ensure that the discrepancies have been resolved.  I understand that if I do not do this, students who complete the course may not earn college credit; and, students who are on the roster in error will need to be assigned a final grade.

• I will post final grades in myCCA within three days of the last class meeting, and will email a copy of my grade book to the CE Instructional Coordinator at the same time. I understand that my grade book must contain final LETTER grades for each student. 

• I agree to align course syllabus, content, and assessment to CCA Home Department expectations.

• I understand that CCA will conduct course observations, and teacher evaluations, which must include a minimum of 30 minutes instruction time, every 2 years.

• I agree to ensure the instruction in the course and the evaluations of student performance are in accordance with the Course Learning Outcomes as stated in the course syllabus.

• I agree to update and provide copies of my syllabus as requested.

•  I will encourage students to complete course evaluations.

• I understand that instructor approval, course approval, and college credit is contingent of continued instructor, course and syllabus alignment with CCA Home Department.

It is the responsibility of the adjunct instructor to verify your CCA class rosters through MyCCA as soon as you are notified that your students have been registered at CCA. You must report any discrepancies to your building or district CE staff immediately. The CCA Roster Verification Form will be utilized at the end of the clean-up period to verify that your roster is completely accurate, and that no additions or drop requests need to be processed. This is your sign-off that you have verified and authorize your roster is accurate. Link to form: CCA Roster Verification Form

All students on your CCA roster at the end of the term must be assigned a final grade, even if they were never in your class. All students on your roster in MyCCA must be assigned a final grade for the course unless they are withdrawn by the withdraw deadline. If a student is on the CCA roster, and they are not actually in the class, they must be assigned a final grade of F. Additionally, any students missing from your CCA roster will not receive college credit for the course.

Prior to the drop deadline, students may be dropped from your class with no impact on their college transcript. After the drop deadline has passed, a student may withdraw from your class; this will result in a “W” on their college transcript. Withdraw requests should be submitted to your building or district CE staff prior to the withdraw deadline.

Curriculum

Curriculum requirements are set by the department and apply to all courses regardless of

delivery modality. CE adjunct instructors are expected to prioritize CCA’s curriculum first in order to ensure CE students are receiving the same content as their peers taking the classes in other delivery modalities. Concurrent enrollment classes are expected to cover the same learning objectives and outcomes, and administer all department required course alignments such as projects, assignments, tests, and assessment measures.

We realize that as CE adjunct instructors that often you must teach additional curriculum in order to meet high school curriculum requirements. Please do not hesitate to reach out to your CCA department chair if you would like guidance or assistance in designing your course so that it meets both high school and CCA curriculum standards. Your department chair can also connect you with resources in regard to discipline specific course content, as well as aid in issues relating to course alignment, content delivery, and assessment.

Assessment

All faculty and adjunct instructors participate in the college’s assessment of student learning. CCA is engaged in an institution-wide assessment initiative to measure and map student learning in an effort to better serve our students. Your CCA department chair can provide department specific information about assessment guidelines and expectations.

Syllabus

All faculty and adjunct instructors, both new and returning, are required to submit a syllabus with their course requests. A copy of the final syllabus that will be used for the course is required to be submitted to the Assistant Director of Concurrent Enrollment by deadline. These are retained by CCA and referred to as needed based on student requests, or when transcripts are evaluated by other institutions. Failure to have an approved syllabus on file prior to the start of the semester will result in CCA being unable to offer your course for CE credit.

Observations

A CCA representative will observe your class at least once every two academic years. The objective of this visit is to observe instructional quality and course alignment. This representative may be your Department Chair or a lead faculty member from your department. You will be contacted by the Department Chair or lead faculty member directly to schedule the visit. Our primary responsibility is to ensure that the concurrent enrollment class is in alignment with the CCA campus counterpart, and as such, you may be asked to produce samples of student work during your visit. In addition, observations must include at least 30 minutes of observable instruction. Observations in which instruction is not observed, or failure to schedule an observation may result in non-renewal. Note, our observations are separate from your administration and are not in collaboration with the high schools.

Course Evaluations

CCA believes that our students are a valuable resource to aid in continued improvement of teaching and curriculum. Consequently, student evaluations of instruction are conducted every semester in every class taught at CCA. Evaluations become available electronically to students once a course is 80% complete and are left available through the completion of the course. Students complete evaluations online. The results of these evaluations are collected and tabulated by individual course and sent to the department chairs. The department chairs read the tabulated data and comments, then forward them to the individual adjunct instructors.  A video has been created to show students and instructors how to access and submit the Student Course Evaluation.  Please show this in your classrooms two weeks prior to the end of the course. 

Depending on the results of the evaluation, a chair may take one or more of the following steps:

1.  Pass the information on to the adjunct instructor

2.  Have a conference with the adjunct instructor regarding positive results and areas for improvement

3.  Assign a mentor to the adjunct instructor to work on areas requiring additional help for improvement

4.  Review the adjunct instructor for non-renewal

5.  Evaluate the curriculum of the course and any changes that have been made to the course

As a CCA adjunct instructor, you will be required to participate in this process. You will be notified when the evaluations become available and provided with the link your students will need to complete them. You will need to explain to your students how to use the link so they may complete the evaluations. Once the results are tabulated, your department chair will provide you with the results.