PTA Executive Board

Join Next Year’s PTA Board!

The Bubb PTA benefits our children by supporting science, math, reading, music, art, and many other programs. Unfortunately, it doesn't run itself - we need you! Please look over the following open PTA board positions and consider filling one of them. Besides helping out, you'll be working with some wonderful parents.

If you are interested in any of the board roles listed below, please contact the PTA Nominating Committee chair, Diantha Galli. Thank you!

2018-19 Executive Board

President: Lisa Henry

Executive Vice President: Amy Rhoads

1st Vice President - Volunteer Coordinator: Vinita Alwyn

2nd Vice President - Membership Coordinator: Alison Logan

3rd Vice President - Family Events Coordinator: Marydee Moore

4th Vice President - Language Liaison: Janett Campos

Secretary: Tara Schultz

Treasurer: Liz Lee

Financial Secretary: Deepa Sampath

Auditor: Diantha Galli

Historian: Felicia Hernandez

2019-20 Executive Board Slate**

President: Lisa Henry

Executive Vice President: Amy Rhoads

1st Vice President - Volunteer Coordinator: Vinita Alwyn

2nd Vice President - Membership Coordinator: Sangeeta Mediratta

3rd Vice President - Family Events Coordinator: Marydee Moore

4th Vice President - Language Liaison: Janett Campos

Secretary: Jen Lehner

Treasurer: Lori Brody

Financial Secretary: Deepa Sampath

Auditor: Anjali Patel

Historian: Felicia Hernandez

**The PTA Nominating Committee has presented the above proposed slate for consideration at the election meeting on March 26, 2019.

Descriptions of all the PTA Executive Board positions are detailed below.

President

Time Commitment: Avg. 20-30 hours per month

Job Description:

  • Approve the PTA portion of Bubb Bulletin each week and maintain the PTA Calendar.
  • Prepare the agenda for monthly PTA Executive and PTA General meetings.
  • Attend monthly President PTA Council meetings and monthly PTA Council Meetings.
  • Maintain regular correspondence with Board Members and Committee Chairpersons (usually via e-mail) as to the status and or completion of duties.
  • Work closely with the school Principal to plan PTA-funded programming and set dates of planned PTA events.
  • Forward all pertinent information to Board Members.
  • Sign checks as Treasurer needs.
  • Meet with Executive Board and Budget Committee to set goals and budget for the upcoming year.
  • Attend PTA convention in April (not required, but recommended).
  • Attend “welcome” events and other PTA sponsored events.

Special skills: must be organized, good with people and communications (phone/email)

Comments: Current President: Lisa Henry

Executive Vice President

Time Commitment: Avg. 10-12 hours per month

Job Description:

  • Attend PTA Executive Board meetings (monthly) and general meetings (five times a year.)
  • Curate weekly PTA blurbs for Bubb Bulletin, including translation.
  • Work with President and Volunteer Coordinator to coordinate school-wide communications and PTA site homepage updates.
  • Serve as the primary backup to the Konstella administrator.
  • Support PTA President as-needed with duties listed above.

Special skills: must be organized, good with people and communications (phone/email)

Comments: Current Executive Vice President: Amy Rhoads

1st Vice President —

VOLUNTEER COORDINATOR

Time Commitment: busy at the start of the year (approx 20 to 30 hours per month August - October ) and minimal time (2-6 hours per month) after most positions are in place.

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Solicit names and match volunteers to open PTA positions via email, signs at school, Konstella and the Bubb Bulletin
  • Organize and Faciliate Room Parent meeting at the start of the school year
  • Send as needed, school-wide email with PTA events and volunteer opportunities
  • Manage and setup school-wide sign up sheets, committees and classrooms on Konstella
  • Manage regular communications to Room Parents
  • Update PTA Job Descriptions at the end of the year
  • Coordinate Staff Appreciation dates and reminders
  • Serve as secondary back-up to the Konstella Administrator

Special skills: organized, good people and communication skills, computer savy

Comments: Current 1st VP: Vinita Alwyn

2nd Vice President –

MEMBERSHIP COORDINATOR

Time Commitment: busy during the first 3 months of the school year (approx. 12 hours per month); minimal time for the rest of the year.

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Promote membership and advertise benefits of PTA to Bubb community.
  • Distribute membership forms at beginning of year (ice cream social, first week of school, etc.). Attend PTA family events to get additional new member sign ups.
  • Keep a record of all members
  • Coordinate with the president and include any membership related announcements to weekly Bubb Bulletin
  • Coordinate with the PTA webmaster and keep membership page (including benefits) current

Special Skills: familiar with Microsoft Excel or Google Sheets

Comments: Current: Alison Logan


3rd Vice President –

FAMILY ACTIVITIES

Time requirement: time varies depending on activities, approximately10-15 hours per month

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Plan and advertise PTA-sponsored family events. These include Monster Mash Dance, Science Day, LEGO Night, Science Night, Movie Night, and the International Potluck.
  • Recruit volunteers in advance of events
  • Coordinate volunteers on day of event
  • Manage budget and expenses for events
  • Coordinate advertisement and proper noticing
  • Obtain all necessary permits and approvals

Special Skills: Fun loving, organized, good with people and communications (phone/email)

Current Family Activities Chair: Marydee Moore

4th Vice President –

LANGUAGE LIAISON

Time Commitment: 1-2 hours per week.

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Translate PTA notices into Spanish for weekly Bubb Bulletin and provide same for other PTA communication
  • Help ensure that PTA-sponsored communications are accessible to all families at Bubb by coordinating translation.
  • Help ensure that PTA events feel welcoming to all families, even if English is not their first language.
  • Attend ELAC meetings or communicate with ELAC Representatives to stay aware of what school/district is doing to integrate families of English Language Learners.

Special Skills: Excellent knowledge of Spanish, both oral and written

Current Language Liaison: Janett Campos

Secretary

Time requirement: 2-3 hours per month

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Accurately records minutes at all meetings of the Executive Board and PTA General Meetings. Prepares minutes for reference from previous meetings, and prepares listing of all unfinished business for use by the President.
  • With the President, signs all payable list authorizing expenditure of funds and record these expenditures in the minutes.
  • Keeps a current list of paid members and a current copy of the bylaws and standing rules.

Special Skills: Typing and note taking

Current Secretary: Tara Schultz

Treasurer

Time requirement: 10-15 hours per month

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Keep accurate financial records of all PTA gross income, receipts and disbursements using QuickBooks.
  • Reconcile monthly bank statements.
  • Write checks of all PTA-sponsored reimbursements, field trips and bills.
  • Prepare financial reports for monthly PTA meetings (Treasurer’s Report),
  • Remit to MVLA PTA Council all reports, payments and dues.
  • Prepare annual financial report and taxes.
  • Provide financial records to Auditor twice yearly, or upon request.
  • Chair annual PTA budget meeting, and prepare budget for adoption by general membership..

Special Skills: Good with numbers; Knowledge of Quickbooks; accurate.

Current Treasurer: Liz Lee

Financial Secretary

Time requirement: WATSA support is 3-4 hours; otherwise 2-3 hours per month

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Assists the Treasurer when needed
  • Collects, prepares and promptly deposits all money into PTA bank account (local bank)
  • Helps manage cash during large fundraising activities. Count and deposit all money at the end of the annual Walkathon (early October).

Special Skills: Good with numbers; experience with Excel or Google Sheets.

Current Financial Secretary: Deepa Sampath

Auditor

Time requirement: 5 hours per audit, two audits per year. The time varies if errors are found and a re-audit needs to be done. The Treasurer and Auditor work together to complete this task.

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Audit the books and financial records of the association semiannually (usually January and July), verifying the work of the Treasurer.
  • After the audit, prepare and present written reports to the executive board and the association.

Special Skills: Addition and subtraction are required. A basic understanding of audits is useful, as is familiarity with concepts like accounts payable and accounts receivable. Otherwise, anyone can learn the procedures.

Current Auditor: Diantha Galli

Historian

Time requirement: 1 hr. per month

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Manage and tally volunteer hours logged by school volunteers. Coordinate with webmaster to retrieve online hours report.
  • Occasionally advertise in the Bubb Bulletin and Konstella to remind volunteers to log hours.
  • Report total hours on a regular basis at PTA meetings.
  • Prepare an end of year report.

Special Skills: Excel or Google Sheets

Current Historian: Felicia Hernandez

Parliamentarian

Time requirement: 4 hrs. per month

Job Description:

  • Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)
  • Give advice on parliamentarian procedures and PTA bylaws.
  • The Parliamentarian chairs the Bylaws Committee and helps make revisions to the bylaws as necessary.
  • Parliamentarian calls the first meeting of the Nominating Committee after helping to form the Nominating Committee.

Special Skills: Knowledge of PTA bylaws and Roberts Rules of Order.

Current Parliamentarian: Sangeeta Mediratta