Hello! I'm Brian Ndaruga, an experienced IT Administrator, system security and cross-country infrastructure management enthusiast based in Nairobi, Kenya. With over 7 years of progressive experience in managing enterprise IT systems, infrastructure, cloud administration, and customer user support, I am recognized for streamlining IT operations and reducing issue resolution times by up to 75%.
I’m passionate about delivering solutions that reduce risk, enhance service delivery, and drive business outcomes through technology.
My focus is on delivering seamless IT operations, enhancing security postures, and supporting business productivity through smart, cloud-first technologies. I'm passionate about staying current with evolving Microsoft ecosystems and continuously improving service delivery.
"A systems-savvy navigator, charting a course through digital tides with precision, professionalism, and just the right touch of polish."
I have worked in diverse IT roles ranging from helpdesk support to systems administration, IT security audits, remote support, and network design. My expertise includes:
Microsoft 365, Azure AD, Intune, Windows Server
Fortinet & Sophos Firewalls
Virtualization with VMware
Cybersecurity Audits & SOC2 Compliance
ITSM Tools: ServiceNow, Jira
Client Support via Zendesk, Teams, Slack
Quote
"Technology should empower, not overwhelm. My job is to make IT secure, simple, and effective."
💼 IT System Administrator – Optica Ltd (2023–Present)
Increased user support efficiency by 40% through improved ticket triaging and root cause analysis using ServiceNow and PowerShell.
Reduced downtime and boosted service continuity by implementing Conditional Access Policies and streamlining Microsoft 365 user
provisioning.
Enhanced endpoint security by configuring Intune and deploying compliance policies, improving organization-wide device posture.
Led a cross-departmental knowledge base initiative, creating FAQs and SOPs that cut repeated support queries by over 50%.
Optimized infrastructure documentation and site surveys for improved legacy data migration and business continuity compliance.
Achieved a 40% reduction in ticket resolution time through proactive knowledge base updates and incident trend analysis.
Played a key role in securing IT infrastructure, leading endpoint protection improvements and firewall policy optimization, resulting in zero critical breaches during tenure.
Automated system health checks and reporting processes, saving over 8 staff hours weekly.
💼 IT System Administrator – Transport and Lifting Services Ltd (TNL) (Jan 2020 – Feb 2023)
Secured remote operations across East Africa by deploying firewalls and VPN systems, reducing unauthorized access attempts by 75%.
Successfully implemented next-generation firewalls and conducted network refreshes, leading to a 65% increase in uptime across 3 East African countries.
Spearheaded cross-country IT coordination for Kenya, Uganda, and Tanzania, streamlined system standardization across branches.
Reduced average user ticket handling time by 45% by integrating Zendesk with internal reporting tools.
Designed and deployed Microsoft 365 Admin projects, including workflows and user policies that improved operational compliance by over 70%.
Enhanced support responsiveness through multi-tier ticket escalation and documentation, achieving 95% SLA compliance in support resolution.
Deployed VMware and Docker environments for scalable internal services, reducing operational delays by 30%.
Facilitated compliance for SOC 2 and ISO27001 standards by preparing technical audit reports and implementing cybersecurity protocols.
Increased team knowledge retention by developing SOPs and training plans for onboarding, access provisioning, and M365 management.
💼 Customer Service Representative – Spot-Tracking Centre (Feb 2019 – Dec 2019)
Reduced callback rates by 75% by resolving escalated issues at first contact using empathetic communication and technical troubleshooting.
Achieved Product Expert recognition within 3 months by mastering technical workflows and customer success tools like Zendesk and video support platforms.
Boosted client onboarding success rate to 95% through customized walkthroughs and proactive follow-up.
Reduced customer callback volume by 75% through one-touch resolution and improved technical documentation.
Played a key role in reducing user confusion by co-developing FAQ and Help Center updates based on real-time feedback.
Boosted client onboarding success by delivering over 100 walkthroughs and training sessions, improving user satisfaction scores.
Created internal knowledge base documents that cut down issue-handling time by 25% across the support team.
Identified recurring issues using ticket analysis and shared insights with product and development teams, contributing to 3 product improvements.
💼 IT Administrator – Kenya Association of Tour Operators (KATO) (Nov 2017 – Jan 2019)
Led the IT department’s security transformation and implemented firewalls and antivirus strategies that led to 90% fewer threats in two years.
Initiated and successfully deployed a comprehensive ERP and email solution, increasing internal communication and operational tracking.
Enhanced network speed and security by designing and implementing secure VPN access and network upgrades.
Supported budget planning with accurate IT forecasting and license tracking, preventing overspend on tech procurement.
Delivered in-house user training, decreasing internal support tickets by 35% through enhanced user self-sufficiency.
💼 Intern – IT Technical Support – Kenya Association of Tour Operators (Aug 2017 – Oct 2017)
Reduced cybersecurity threats by 90% over two years by designing and enforcing a robust perimeter firewall and VPN infrastructure.
Spearheaded the development of an integrated ERP-Mail-Storage-AD system, streamlining IT operations and reducing admin tasks by 40%.
Supported budget planning with accurate IT forecasting and license tracking, preventing overspend on tech procurement.
Delivered in-house user training, decreasing internal support tickets by 35% through enhanced user self-sufficiency.
CompTIA Certification
Cisco Certified Network Associate
ITSM & ITIL & Advanced Database Systems
Info Security
More certificertificates in progress