Everything You Should Know About OCR Services

Optical Character Recognition (OCR) is an electronic system that provides solutions for automating data extraction from printed or written text from a scanned document or image file and then converts digital documents into machine-editable text automatically for data processing. OCR is a more advanced concept than keystroke data entry in terms of speed, accuracy, and efficiency. The format, layout, or fonts are not compromised when you process OCR services and it gives you the best quality result. Optical Character Recognition helps streamline document processing and data extraction which eventually leads organizations to save useful resources and valuable time.

What is the Importance of OCR Services?

The OCR technology is used to convert the data into digital form paper documents and save on storage space. The digital files are easy to save, edit and update and thus it is beneficial to use OCR technology. Due to the features of advanced AI and intelligent character recognition (or, ICR) features, OCR software can make it possible to identify not only languages but also the styles of handwritten notes. This is the reason why OCR is largely used by Law and Historical organizations for turning hard-copy legal documents and large-scale historical findings into PDF documents which users can search, format, and edit as easily as a Word document. The scanned documents are used to share through a digital medium. 

If you needed to study some data from any files, but there are always too many files to manually go through each one to get the data you require. In this situation, you could scan the printed text and use OCR to produce searchable files; from there, it would be a matter of extracting research-relevant data. After extracting the relevant data, it is likely a lot more efficient than reading lots of pages to discover a few pieces of information. Therefore, OCR completely eliminates the requirement of manual data entry. 

How Do OCR Services Function?

OCR Pre-Processing:

The main objective of OCR pre-processing is to enhance the real image data. In this manner, unnecessary visual distortions are reduced and particular image characteristics are emphasized. 

Recognition of Character:

When input data is too large to process, just a subset of characteristics is chosen. The performance is modified by utilizing the smaller data set as opposed to the initial large one. 

OCR Post-Processing: 

Post-processing is an alternative error correction approach that contributes to OCR's high accuracy and high quality. 

Moreover, OCR can also read numbers and codes which helps to detect long sequences of numbers and letters, such as serial numbers used in a variety of sectors. 

Uses of OCR Services in Various Industries

OCR in Communication: 

Digitization of books is an important application of OCR services that facilitates human-to-human communication. Google Translates OCR technology, which allows users to read in any language.

OCR in Banking:

With the help of OCR-based check depositing tools, checks may be deposited digitally and processed within a few days in mobile banking applications. Monitoring and evaluating customers' data, including personal and security information, is another application of OCR in the banking sector. 

OCR in Insurance: 

Business OCR can automate the processing of insurance claims for speedier transactions. 

OCR in Legal:

OCR technology provides assistance to legal businesses in scanning their printed documents, including affidavits, judgments, files, declarations, and wills, among others. 

OCR in Healthcare: 

OCR technology can contribute significantly to the healthcare business by digitizing data from X-ray reports, patient histories, treatments or diagnoses, tests, and overall hospital records. 

OCR in Tourism: 

Due to the OCR technology, travelers and hotel guests may now check in easily by scanning their passports to a hotel's website or mobile app. 

OCR in Retail: 

With the help of mobile OCR, in the retail world users can redeem their certificates by scanning their mobile phones for serial numbers. 

Advantages of OCR Services

Increase in Productivity: 

OCR technology helps a business to achieve higher productivity by retrieving data quickly. The time and energy that employees used to invest in retrieving any specific data manually can now be utilized for other important core business operations.

Affordable Prices: 

With the help of OCR technology, organizations can eliminate the need for hiring professionals to carry out data extraction. 

Responsibilities: 

This technology also significantly reduces the organizational costs for copying, printing, shipping, etc. and you avail of the services at affordable prices. 

High Data Accuracy: 

OCR technology reduces the chances of errors as OCR involves no manual efforts and issues like entering wrong information or data loss.

High Data Security: 

With the help of OCR technology, businesses can easily avoid threats like unreliable, misplaced, and damaged. Moreover, document scanning with OCR technology can give access to specific users substantially.

Strong Customer Support Team: 

OCR technology allows the customer care team to access and retrieve any customer-related information in an effective way and it also leads to reduces the waiting time for the customers drastically, thus ensuring a satisfactory customer experience.

Editable Documents: 

Scanned documents always need modifications, especially when someone needs to update their information.  Advanced OCR technology helps to turn data into any kind of format so that it can be easily edited.

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