New bcaa PayMENT ProceSS

BCAA is instituting a new game fee payment procedure designed to get officials paid faster this fall. Along with volleyball, we will be the first two BCAA associations to implement the new process. The desired end result is that officials will receive payment by direct deposit 3-9 days after each contest is played. However, being the first to implement any new system comes with challenges. There are some requirements on our end that we will need to accomplish as soon as possible, in order to implement the new process.

Features

  • Only applies to the Broward PUBLIC SCHOOLS, private, and charter schools will continue to use their own payment methods
  • Your EXISTING BCAA VENDOR NUMBER will stay the same and will be used in the new payment system
  • Each contest will only have ONE SIGN-IN SHEET, for all officials, multiple individual vendor sheets will no longer be used
  • The sign-in sheet will be PRE-APPROVED by the school's principal in order to streamline and speed the payment process
  • The form will be sent promptly to one DESIGNATED PERSON at the payroll office tasked with generating all payments to officials

What we need to do

  • Each official must complete a Request for Taxpayer Identification - W-9 form
  • Each official must complete a new direct deposit authorization - ACH Payment Agreement
  • Official's that opt NOT to use the recommended direct deposit option should expect delays in getting paid via a regular check

FAQ

  • Will I have to do this for every sport I officiate? - NO, completing the forms will enter you into the system for all BCAA sports
  • I already have direct deposit do I need to complete a new ACH form? - YES, all officials must complete a new ACH form
  • Must I provide my social security number on the W-9? - YES, all officials must submit a completed, and signed W-9 form
  • When must this be accomplished? - ASAP, in order for BCAA to get the data entry done and in place before the season starts
  • What will I need to complete both of these forms? - You will need the following information to complete the forms
      • Social Security number
      • BCAA vendor number
      • Direct Deposit Info - Name of Bank, Branch/State, Routing number, Account number, type Checking or Savings
      • A voided check to verify your bank details and routing number if depositing into a checking account
  • Where can I get these forms? - NEXT MEETING, we will have the forms available for you, or print them out below

PrintOUT Your OWN FORMS below

Payroll Forms.pdf