AIR Help Site

Upcoming Virtual AIR Lunch and Learns

May 26 10:00AM-11:00AM

May 28 12:00PM-1:00PM

Welcome to the AMHSP Individual Report (AIR) help website. You have already received an email with a link to your personal AIR on 2020-05-13. This website contains resources to help you easily complete your AIR.


Deadline for AIR Completion: June 30, 2020 (11:59PM)

Check out these quick tips to help you get started.

Feeling unsure? Sit down with a hot cup of coffee and let us walk you through AIR step by step.

Review the manual for AIR.

Not sure if you should be using AIR to report your activity? Click here to use the faculty reporting decision tool.

Need additional help?

Email: facultyreporting.csm@ucalgary.ca

Phone: 403-220-8049

AIR Tips

1. Log-in via the unique link that was sent to your email.

2. Save your entries by advancing to the next page using the orange button on the bottom right of the page.

3. Rich text formatting will not be retained after submission. Please follow the plain text formatting guidelines for each question to ensure clarity.

4. There will be many blank spaces left over when you’ve finished, that’s okay.

5. You should save/print a PDF copy of your report on the Review Page (11). The PDF will be ugly, but you can copy/past the data as needed.

6. Once you’ve submitted, you cannot edit your report. Be sure before submitting!

FAQ


Q: "What numbers should I enter in the percentages in the ISA section? Percentages related to a full-time position, or percentages of the portion of my time in AMHSP?"

A: You should enter the percentage of your time in relation to someone who is working a 100% position. For example, if you have a 0.8FTE position in AMHSP and 0.4 of that is 'Patient Centred Clinical Activity', you should enter "40" for 40% of a full-time position. (You would not enter "50" in this example, even though it is half of your AMHSP contract.) This means if you have a 0.8FTE position, your percentages should add up to 80%.


Q: My membership in AMHSP ended before April 1, 2019. Do I still need to complete AIR?

A: . No. This cycle of AIR is only gathering activities of AMHSP members during the April 1, 2019 to March 31, 2020 financial year. If you weren't an AMHSP member during that time period, do not report in AIR. Please contact facultyreporting.csm@ucalgary.ca so that your arrangement chair can update your records.


Q: I was a member of AMHSP for only a portion of the April 1, 2019 to March 31, 2020 period. Do I still need to complete AIR?

A: Yes. Anyone who was a member of AMHSP during any portion of the April 1, 2019 to March 31, 2020 financial year is required to report on their activities. Please contact us at facultyreporting.csm@ucalgary.ca so we can note the period of your membership. [note to Jade - we don't have a reporting line in AIR for this - please add this need (a place to indicate full-year or truncated membership) to the air 2.0 design list. I guess for this year, we will have to manually gather these as they arise. When we send the email with the raw excel cohort spreadsheet, we should include in the email itself a list of anyone who has declared partial time in amhsp to us, with a note that this list includes only those who declared to us.]


Q: I have retired, or will soon retire. Do I need to report in AIR?

A: Anyone who was a member of AMHSP during any portion of the April 1, 2019 to March 31, 2020 financial year is required to report on their activities, even if you have retired or are about to retire. Your data is essential for the cohort reporting that your Arrangement provides.


Q: I got an email at 1PM on May 13, 2020 saying I had to complete a report for AMHSP. Is this email spam or a phishing attempt?

A: No, the email you received at that time with the subject heading, "ACTION REQUIRED - AMHSP Individual Report - Deadline June 30" and from the email "Office of Faculty Development and Performance <noreply@qemailserver.com>" is a legitimate email. We were required to use the Qualtrics survey platform for AIR; as a result emails from this system will appear different from other emails you are used to seeing.


Q: Why don't the AIR emails and airhelpsite.ca website have the University of Calgary logo?

A: AMHSP is related to but separate from the University of Calgary. The contract someone signs with AMHSP includes a reporting commitment. AIR is the platform AMHSP is using for members to report their activity. This initiative is driven by AMHSP, not the University of Calgary; therefore it would be inappropriate to use the visual branding of the University of Calgary.


Q: I had a peer-reviewed conference presentation accepted and the whole event was later canceled. How do I report this?

A: Include the accepted but subsequently canceled presentation in the total you report (section 3.f).


Q: I was invited to give a talk/presentation, but the event was later canceled. How do I report this?

A: Included the invited but subsequently canceled talk/presentation in the total you report (section 3.e).


Q: Some of my work doesn't fall neatly into half-day (5-hour) chunks. If something took 2 hours, should I report it as "0.4 half-days" or round up to "0.5" or "1", or even report "0"?

A: It is best to never "over-claim" activities. It is also important to capture your activity. In the case you describe, "0.4" is the best way to report it. One decimal place works well.


Q: Where do I list published abstracts, such as conference presentation abstracts from a resident's project I supervised and was then published in a journal's supplement?

A: These are peer-reviewed publications, so they should be entered in 3.a.i, with their detail in 3.a.ii. It would be important to add (Abstract) at the end of the title in the detail entry in 3.a.ii.


Q: Do I list articles which have been published on-line but not yet in print? Or do I wait to list them in the time period when they are officially in print?

A: Many journals have moved to publishing studies early on-line. The first date when an article is published in full, whether in print or on-line, should be the publication which is reported. It is important to keep track and not claim again the future print version of the article. If you didn't claim an electronic version which was published on-line in the previous reporting period (i.e. 2018-2019), and the print version was published in this period (2019-2020), then it is appropriate to "catch up" and now claim the print publication.


Q: How should I report editorials and similar publications?

A: The peer-review status is key here. If someone writes an editorial and it is subjected to peer-review, then it should be claimed as a peer-reviewed article (reported in 3.a.i with detail provided in 3.a.ii). If someone writes an editorial and it was not subjected to peer-review, then it should be reported in 3.b in "Other Non Peer-reviewed Publications". The same applies to other types of writing. Peer-reviewed commentaries are reported in 3.a.i and 3.a.ii peer-reviewed publications; non-peer-reviewed commentaries are reported in 3.b (non peer-reviewed publications).




Do you have a question? Contact facultyreporting.csm@ucalgary.ca